MINUTES OF THE BOARD OF APPEALS OF REFRIGERATION, AIRCONDITIONING, WARM AIR HEATING AND BOILERS. OCTOBER 30, 2007 9:00 A.M. (Regularly scheduled meeting of Oct. 25, 2007 was rescheduled to this date) Those Present: David Hughes, John Shepherd, Gary Highfill, Carl Hanna, Frank Rash, Ray Frederick, Randy Holm, Sharon Dickgrafe, Kim Mudd, Kurt Schroeder and Dan Leidy. Those Absent: None Also Present: Lonny Wright, Bob Prigmore and Greg Cummings Chairman David Hughes called the meeting to order at 9:00 Gary Highfill made the motion to accept the minutes of September 22, 2007 meeting. Second made by Carl Hanna. Motion carried. Sharon Dickgrafe (City Attorney) discussed with the Board the option of adopting rules and procedures the board may wish to follow. Sharon stated they could adopt whichever process they want as long as it does not conflict with City Code. Sharon stated that the board is not required to adopt any other procedures unless they desire to do so. Frank Rash felt that the board needs a set of rules to keep the meeting in order. Sharon handed out some guidelines they may adopt. Frank made the motion to table the rules of procedure until the board has a chance to review and compare the information. Second made by Ray Frederick. Motion carried. Sharon Dickgrafe also discussed how and where the board might meet in other meetings, which may be in conflict with their position on the city's board. Sharon believes that according to the Kansas Open Records Act, that any place of any other meeting that may take place and have three or more board members present would constitute and open meeting. The meeting would not be required to have an agenda but would need to give proper notice of the meeting for the public to attend. Sharon also discussed the steps required to go into executive session. Sharon also stated that the meeting places must be posted as the general meeting place at this time is 7th floor of City Hall in OCI's conference room. Ray Frederick stated that procedures and guidelines have value, but we shouldn't get bogged down in rules and procedures. We recognize the Chair and his authority. This exercise is valuable but should not be controlled by additional rules. Frank Rash believes that outside influence in the past has hindered the board in obtaining their agenda. Carl Hanna stated it has been like a free for all. Next discussion was city policy concerning continuing education. Frank Rash presented to the board the listed requirements of guidelines of city policy in the PACK newsletter. Myself and Kim and Kurt felt these had been published in the CINCH at one time. The Board also discussed the group that formed a committee to help discuss and form guidelines. While the meetings sort of dissipated, there was a joint meeting with the plumbing and Mechanical Boards and they voted to require three hours of code training and allow best business practices training for those who are business owners. The board discussed, Safety training, code related training, best business practices, carry over hours, and grace periods. Carl Hanna felt we should look at city proposals, leave out sub committees, and the board needs to agree on guidelines and let other boards do their own thing. Carl felt that we could go on for years with everyone's opinions and philosophies. Carl stated that the mechanical board needed to make their statement as to what they desire as far as guidelines. Frank stated that the electrical board does not allow for carry-overs. Gary Highfill stated that he thought the committee that was working on C/U's had been going very well but they never had another meeting. Frank Rash requested the Board accept the guidelines listed in the PACK newsletter. Sharon Dickgrafe stated that the Boards are advisory boards and do not make policy. Ray Frederick requested to make a motion but there was a motion on the floor by Frank Rash to accept the guidelines written by Dan and posted in the PACK newsletter. Second made by Carl Hanna. Motion carried with John Shepherd opposed. Ray Frederick requested clarification on: Grace period, cutoff dates and carryovers. Ray Frederick made the motion for OCI to summarize the guidelines and bring them to the next meeting. Second made by John Shepherd. Motion carried. Next discussion was concerning the MTAC (Mechanical Trades Advisory Council). Ray Frederick asked Bob Prigmore to address the board concerning the value of the MTAC. Bob Prigmore stated that the MTAC is a place where the industry has a voice, and discuss and exchange information. One example is the Propane Bill passed by the State. David Hughes felt that the purpose of the boards was for the industry and that the MTAC should not speak for the Mechanical Board. Ray Frederick made the motion that the MTAC does not speak for the Mechanical Board. Second made by Gary Highfill. Motion carried. Old Business: None New Business: None Meeting adjourned Dan Leidy, Secretary of the Board