MINUTES OF THE MEETING OF THE CITY COUNCIL Wichita, Kansas, December 17, 1996 Tuesday, 9:10 A.M. The City Council met in regular session with Mayor Knight in the Chair. Council Members Cole, Ferris, Rogers; present. Council Members *Cather, Gale; *Kamen; absent. Chris Cherches, City Manager; Gary Rebenstorf, Director of Law; Pat Burnett, City Clerk; present. The invocation was given by Marvin Hostetler, First Church of the Brethren The pledge of allegiance to the flag was participated in by the Council Members, staff, and guests. Minutes -- The minutes of the regular meeting of December 3, 1996, were -- approved approved 4 to 0. (Cather, Gale, *Kamen; absent) *Council Member Kamen present. AWARDS AND PRESENTATIONS SERVICE CITATIONS Mayor Knight presented Distinguished Service Citations to those present. PRESENTATION The "Award of Financial Reporting Achievement" was presented to the Director of Finance. PROCLAMATIONS Mayor Knight presented the Proclamations previously approved. EMPLOYEE RECOGNITION The 1996 Executive Development Institute Certificates were given to ten employees. PUBLIC AGENDA COMMENTS BY LARRY W. CRACRAFT. Mr. Cracraft was not present. COMMENTS BY SYBIL STRUM. Sybil Strum Sybil Strum spoke regarding vandalism and assaults and the need to crack down on crime. Ms. Strum said criminals are getting by with crime and that safety is the most important issue at this time. UNFINISHED BUSINESS 18TH STREET GATE REQUEST BY NORTH RIVERSIDE NEIGHBORHOOD ASSOCIATION TO INSTALL A GATE AT 18TH Chris Cherches City Manager reviewed the Item. Council Member Cole Council Member Cole said she had talked with the citizens making the request and that they are pleased, even with the denial recommendation. Additional signage has been done and the situation is greatly improved. Motion -- Cole moved that the request of the North Riverside Neighborhood Association to -- carried install a gate across 18th Street North be denied. Motion carried 5 to 0. (Cather, Gale; absent) NEW BUSINESS DDC CONTRACT DOWNTOWN DEVELOPMENT CORPORATION CONTRACT. Chris Cherches City Manager reviewed the Item. *Council Member Cather present. Agenda Report No. 96-1025. As part of the deliberations on the 1996 (Revised/1997/1998 Budget, the City Council allocated $100,000 to the Downtown Development Corporation for work in conducting an asset management study of publicly-owned property, as well as general activities in promoting the development of the core area. Since that time, contract negotiations have been ongoing with representatives of the Downtown Development Corporation. A contract for services is presented for council consideration. The contract provides for an advance of funds ($13,825) to the Downtown Development Corporation with all other expenses based on quarterly reimbursement of actual and eligible costs and a reconciliation in the final month with the initial advance deducted from the final billing of actual costs. This is similar to other City contracts with private agencies and permits a review of actual billings prior to City reimbursement to ensure the appropriateness of the expenses pursuant to the contract. Under the contract, the downtown Development Corporation will provide the following services: 1. Prepare an asset management strategy on a portfolio of City-owned properties in the core area. 2. Carry out planning/research activities required for property development and disposition. 3. Establish contacts with prospective tenants/developers and prepare marketing materials. 4. Facilitate redevelopment in assisting the City and developers in timely presentation and completion of redevelopment plans and projects. The funding for the contract was originally budgeted as part of the 1997 Budget. To permit payment of the first period cash advance ($13,825) in 1996, it is recommended that the contract be funded from the 1996 Budget and deleted from the 1997 Budget. Council Member Cole Council Member Cole said this is important as it will put property back on the tax rolls and encourage economic development in the downtown area. Mayor Knight Mayor Knight inquired if anyone wished to be heard. Harvey Sorenson Harvey Sorenson, chairman of the DDC, said the one-year contract will give measurable results. Ms. Moses Ms. Moses protested payment of her special assessment taxes. Council Member Kamen Council Member Kamen stated that he hoped Staff and the Council would think strongly about appointing some type of advisory group to advise Property Management on how to handle the property. "I believe, really, that they do not know what our philosophy is, and, if they did know our philosophy, they would not know exactly how to handle it." Council Member Rogers Council Member Rogers said Property Management checks with the City Manager and the City Council regarding specific pieces of property. Council Member Kamen left the Bench. Motion -- Cole moved that the funding from the 1996 General fund appropriated reserves be approved; and the Contract be approved and the Mayor be authorized to sign. -- carried Motion carried 5 to 0. (Gale, Kamen; absent) IRB - CESSNA PUBLIC HEARING AND ISSUANCE OF INDUSTRIAL REVENUE BONDS - CESSNA AIRCRAFT COMPANY. (District III and V) Chris Cherches City Manager reviewed the Item. Agenda Report No. 96-1026. On December 3, 1996, the Council approved a Letter of Intent to issue Industrial Revenue Bonds in an amount not to exceed $200.0 million to Cessna Aircraft Company over a five-year period and extended Cessna's December 15, 1992 Letter of Intent for a five-year period ending December 3, 2001. Council also granted Cessna a 100% tax abatement for a ten year term. Proceeds of the Bond sales are to be used to expand and equip facilities located at One Cessna Boulevard and 5800 E. Pawnee. On December 14, 1993, the Council approved the issuance of Industrial Revenue Bonds in an amount not to exceed $48.1 million. The proceeds from the sale of the 1993 bonds were used to purchase machinery and equipment and to renovate Cessna's facilities at One Cessna Boulevard (adjacent to the airport) and on east Pawnee. On November 29, 1994, the Council approved the issuance of Industrial Revenue Bonds in an amount not to exceed $44.8 million and on December 12, 1995 the Council approved the issuance of Industrial Revenue Bonds in an amount not exceeding $46.0 million. The proceeds from the sale of the 1994 and 1995 bonds were used to continue the financing of modernization of facilities and the purchase of new machinery and equipment, primarily for tooling for the Citation X airplane. The proceeds from the sale of the 1996 bonds will be used to continue the financing of modernization of facilities and the purchase of new machinery and equipment. Most of the 1994 bond proceeds will be expended for tooling for the Citation X airplane. These facilities will provide adequate space for the development and manufacture of the four new jet aircraft introduced in 1989 and 1990, while continuing support for existing Cessna aircraft models. The increase in Fanjet Aircraft orders forecast for this period will result in continued increases in manufacturing and support personnel in Wichita. To build and service the aircraft Cessna has seen the creation of approximately 800 new jobs during 1994 and 1995. Cessna anticipates an additional 300 new jobs during 1996. The proposed project will provide for the expansion and upgrading of facilities and equipment to accommodate the increased personnel and space required to develop and produce the four new business jet aircraft; CitationJet, Citation VI, VII and X, introduced in 1989 and 1990. Improvements and related expenditures planned during the 1996-2000 period at the two Cessna sites include facility renovations and upgrades to accommodate the Citation X including conversion of the prospect facility from warehousing to fabrication/sub-assembly and rearrangement of the Mid-Continent facility to meet assembly requirements for the plane. In addition, plans for new facilities provide for a new delivery center to accommodate the much larger Citation X, a 20,000 sq. ft. expansion of the flight hangar and a two-bay extension to the current final paint preparation facility. Cessna aircraft Company, has an approved EEO/AA plan on file with the City. The Cessna Cost/Benefit Analysis based on the Fiscal and Economic Impact Model of the Institute for Public Policy and Business Research at the University of Kansas provided a Benefit-Cost Ratio of 1.8 to 1. Cessna agrees to pay all costs of issuing the bonds and agrees to the City's annual $2,500 administrative fee for the term of the bonds. The bonds, as presently expected, will be purchased by the Cessna Aircraft Company and not offered for public sale. Cessna presently pays in excess of $3.3 million annually for personal and real property taxes. Over the last 4 years, Cessna has issued just under $50 million per year in IRBs, primarily to finance new equipment. Based on a continuation of this practice, each year's estimated amount of new tax exemption will be around $1.2 million. In the year following issuance of the full $200 million, the total amount of exempted taxes under this Letter of Intent will be approximately $3.6 million, based on the current year's mill levy and depreciation of the financed equipment. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Cather moved that the public hearing be closed; the Declaration of Emergency be approved and the Mayor be authorized to sign; and the Ordinance be placed on its passage and adopted on the date of its introduction, all in accordance with -- carried K.S.A. 12-3001. Motion carried 5 to 0. (Gale, Kamen; absent) ORDINANCE NO. 43-337 An Ordinance authorizing the City of Wichita, Kansas, to issue its taxable industrial revenue bonds, Series XIII, 1996, (The Cessna Aircraft Company), in the aggregate principal amount of $54,000,000 for the purpose of purchasing, acquiring, constructing, and installing an industrial and commercial facility; authorizing execution of a fifth supplemental trust indenture by and between the City and Boatmen's National Bank (formerly Bank IV, National Association), Wichita, Kansas, as trustee with respect to the Series XIII, 1996, Bonds; authorizing the City to lease said project to the Cessna Aircraft Company; authorizing the execution of a fifth supplemental lease by and between the City and the Cessna Aircraft Company; and authorizing the execution of a bond purchase agreement by and between the city and the Cessna Aircraft Company, as purchaser of the bonds. Cather moved that the Ordinance be placed on its passage and adopted on the date of its introduction, all in accordance with K.S.A. 12- 3001. Motion carried 5 to 0. (Gale, Kamen; absent) Yeas: Cather, Cole, Ferris, Rogers, Knight. (The Council proceeded with the Agenda and returned to Item No. 6 later. Action is shown in Agenda order. Council Member Kamen present.) (Item No. 6) IRB- GRAND HERITAGE PUBLIC HEARING AND ISSUANCE OF INDUSTRIAL REVENUE BONDS - GRAND HERITAGE HOTEL. Chris Cherches City Manager reviewed the Item. Agenda Report No. 96-1027 On December 30, 1995, the City Council issued a letter of intent to Grand Heritage Hotels International ("Grand Heritage") for the issuance of industrial revenue bonds in an amount not to exceed $10 million. The bonds will be used to finance the acquisition and renovation of the Ramada Inn at Broadview Place at the corner of Douglas and Waco in downtown Wichita. The City Council also approved a full property tax abatement on the property to be acquired for a ten-year period, to be replaced with certain fixed payments-in-lieu-of-taxes. In addition, the City Council agreed to participate in the overall redevelopment project. Requested assistance included securing the release of a HUD lien on the property and the purchase the 248-car parking garage located across Waco from the Hotel, as a special benefit district improvement project, with the entire cost of the project to be assessed against the Hotel property. Another approved item, closure of Waco Street between Douglas Avenue and First Street and construction of a public plaza, also as a special benefit district improvement project, has since been canceled by Grand Heritage. Grand Heritage Hotels International is a privately held organization formed in 1989 by principals experienced in hotel management as well as corporate workouts and turnaround management. Grand Heritage manages in excess of 1,676 rooms in the United States and an additional 1,716 rooms in 35 hotels are operated under the Grand Heritage flag pursuant to franchise and management agreements. Grand Heritage, which owns or operates over 45 hotels in the United States and Europe, specializes in buying deteriorating hotels that are historically significant and transforming them into luxury hotels. Following the City's issuance of the letter of intent, Grand Heritage purchased the Ramada Inn at Broadview Place from the prior owners, Executive Manor of Wichita, and renamed it The Broadview, a Grand Heritage Hotel and immediately began renovations estimated to cost $3.5-$4 million when completed. The bonds will be issued in two series, both privately placed. Series A first lien bonds in the principal amount of $6 million will be purchased by the same bank that provided interim financing for the purchase of the hotel. Series B junior lien bonds in the principal amount of $400,000 will be purchased by the principals of Grand Heritage, who have formed an entity called Historic Hotel Partners of Wichita, L.P., to serve as tenant in the IRB issue. The firm of Hinkle, Eberhart and Elkouri, L.L.C. will serve as bond counsel in the transaction. Grand Heritage agrees to pay all costs of issuing the bonds and agrees to pay the City's $2,500 annual IRB administrative fee for the term of the bonds. A 10-year property tax abatement on improvements to the existing property and a 5-year abatement of taxes on the existing property has been approved, with payments-in-lieu of taxes on the existing property. The 1995 existing property taxes on the facility are $173,738.06. It is estimated that the requested tax abatement during the first five years will amount to approximately $225,000 per year on average, of which $61,675 would be the City portion; $58,185 the County/State portion and $105,140 the USD 259 portion, based on the 1995 mill levy of 114.712 mills. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Cole moved that the public hearing be closed; the Letter of Intent be reaffirmed; the issuance of $6.4 million industrial revenue bonds be approved; the Declaration of Emergency be approved and the Mayor be authorized to sign; and the Ordinance be placed on its passage and adopted on the date of its -- carried introduction, all in accordance with K.S.A. 12-3001. Motion carried 6 to 0. (Gale absent) ORDINANCE NO. 43-338 An Ordinance authorizing the City of Wichita, Kansas, to issue its taxable industrial revenue bonds, series XIV-A, 1996 and Series XIV-B, 1996 (Historic Hotel partners of Wichita, L.P.) Bonds, in the aggregate principal amount of $6,400,000 for the purpose of acquiring, purchasing, constructing, remodeling, renovating, equipping and furnishing improvements to an existing hotel facility located in the City of Wichita, Kansas; and authorizing execution of a trust indenture by and between the City of Wichita, Kansas, and Boatmen's National bank, Wichita, Kansas, as Trustee; authorizing the execution of the bonds purchase agreement with respect to the series XIV-A, 1996 bonds by and between the City of Wichita, Kansas Hotel partners of Wichita, L. P. and Midland Bank, Lee's Summit, Missouri, as Purchaser of the Bonds; authorizing execution of a bond placement agreement between with respect to the series XIV-B, 1996 bonds by and between The City of Wichita, Kansas and Historic Hotel Partners of Wichita, L.P. as tenant and purchaser; approving the form of the guaranty agreement by which historic hotel partner of Wichita, L.P. as guarantor and hotel management, as additional guarantor guarantee to the trustee for the benefit of the owners of the series A, 1996 bonds, the full and prompt payment of the principal of, redemption premium, if any, and interest on the Series A, 1996 Bonds. Cole moved that the Ordinance be placed on its passage and adopted on the date of its introduction, all in accordance with K.S.A. 12-3001. Motion carried 6 to 0. (Gale absent) Yeas: Cather, Cole, Ferris, Kamen, Rogers, Knight. Council Member Cather momentarily absent. (Council Member Kamen absent) SENECA AT WALKER IMPROVEMENTS TO SENECA AT WALKER. (DISTRICT IV) Bill McKinley Traffic Engineer reviewed the Item. Agenda Report No. 96-1028 The Capital Improvement Program contains a project to widen Seneca to five lanes between Pawnee and Kellogg (MS-9604, page 55). The project is under design at this time, with construction expected to begin in mid-1997. The design concept included widening the street through the Kansas Southwestern Railroad crossing, located just north of Walker. Discussions with the Railroad, Federal Highway Administration (FHWA) and Kansas Department of Transportation (KDOT) indicated that widening Seneca through the railroad crossing area (which includes the intersection of Seneca and Walker) would require relocating the railroad signals at a cost of approximately $500,000, and that that cost would be the responsibility of the City. When staff became aware of this, they began looking at alternatives. Four alternatives were developed and presented to the Traffic Commission and CPO Council 4. The four alternatives are: Alt. 1 - Eliminate the intersections of Walker with Seneca by constructing hammerhead turnarounds on Walker. Alt. 2 - Revise the traffic flow pattern on Walker by eliminating the two-way flow pattern and signing Walker to make it one-way. westbound west of Seneca and one-way eastbound east of Seneca Alt. 3 - Retain the existing four-lane traffic flow pattern on Seneca through the railroad track area. Alt. 4 - Retain the existing four-lane traffic flow pattern on Seneca through the railroad track area and close Walker at Seneca. On November 14, 1996, CPO 4 voted 6-0 to recommend retaining the existing four-lane traffic flow pattern on Seneca (Alt. 3). On November 19, 1996, the Traffic Commission voted unanimously also to retain the existing four- lane traffic flow pattern on Seneca. Retaining the existing four-lane flow pattern through the railroad crossing area and through the intersections of Walker will obviously not provide for a refuge turn lane for turns onto Walker and into businesses in this immediate vicinity. However, providing a turn lane in this area will require relocating and reconfiguring the railroad signal system at a cost of approximately $500,000. After reviewing the traffic situation in this area and after hearing from business and property owners in the area, staff recommends retaining the existing four-lane traffic flow pattern. Relocating and reconfiguring the railroad crossing signals on Seneca at the Kansas Southwestern Railroad crossing to accommodate the five-lane concept would require an expenditure of an additional $500,000. It is recommended that the City Council approve the four-lane design concept. Council Member Kamen present. Motion -- Knight moved that the four-lane design concept be approved. Motion carried --carried 6 to 0. (Gale absent) HILLSIDE, 27TH TO 37TH IMPROVEMENTS TO HILLSIDE, 27TH TO 37TH STREETS NORTH. (District I) Mike Lindebak City Engineer reviewed the Item. Agenda Report No. 96-1029 The 1997 Capital Improvement Program includes a project to improve Hillside from 27th to 37th Streets North (CIP Project No. MS-463, page 67). CPO Council 1 considered the project on November 25, 1996. The Council voted 7-0 to support the project with the recommendation that two-way access be provided to the Center for the Improvement of Human Functioning during construction. Hillside, north of 27th Street North, is a two-lane road without curb and gutter. It provides direct access from Wichita State University and the surrounding area to the K-96 Expressway. The proposed improvement consists of: 1) reconstructing Hillside to four lanes, 2) installing sidewalks along both sides of Hillside, and 3) landscaping the right-of- way. The estimated project cost is $1,650,000, with $500,000 paid by the City and $1,150,000 by Federal grants administered by the Kansas Department of Transportation. The funding source for the City's share is General Obligation Bonds. Construction is scheduled to begin next spring. During construction, traffic flow on Hillside will be restricted to one lane northbound between 33rd Street North and the entrance to Stroud's restaurant and one lane southbound south of the K-96 Interchange. Two-way traffic flow will be maintained within the K-96 Interchange area and north of Stroud's entrance. Construction has just recently begun on the section of Oliver from 25th to 37th Streets North. Construction traffic flow on Oliver will be limited to one lane northbound. As construction progresses on Oliver, the first priority will be to construct the section north of K-96 so that it can be opened to two-way traffic flow before restrictions to traffic flow on Hillside will be allowed. Access will be provided to all businesses. Mayor Knight Mayor Knight inquired if anyone wished to be heard. Rene' Reardon-Garte Rene' Reardon-Garte, Director of Public Awareness and Support for the Center for the Improvement of Human Functioning, a health facility located at 3100 North Hillside, said her concern was brought up at the Northeast CPO meeting and the CPO unanimously recommended that 2-way access from K-96 to the health facility driveway be provided. Stroud's Restaurant has two-way access to 37th Street North and the health facility should receive the same consideration. Mike Lindebak City Engineer explained that this request was looked into. Just south of the railroad tracks there needs to be a box culvert constructed which will require a cut 10 feet or deeper adjacent to where the traffic would have to go. There is a railroad track right in that area. Working through KDOT on the design process for this project, there was concern about the issue of the safety of carrying traffic through construction. Initially, KDOT did not want traffic carried through construction at all but the City indicated a need to carry traffic at least one-way so the proposal is that only one lane, in the ditch area on the east side is to be built first - keeping the people as far away from the construction area as possible. Then the other three lanes would be built. Any changes would have to go through KDOT and the project probably would not be let in February. The additional cost would probably be in excess of $50,000. KDOT's concern was the steep slope from which the dirt would begin to slough out and might possibly cause movement of the roadway. Motion -- Rogers moved that the project be approved and the Ordinance be placed on first reading. Mayor Knight left the Bench; Vice Mayor Cather in the Chair. Subst. Motion -- Cather moved a substitute motion that this Item be deferred to the next scheduled Council meeting and that the plan be reviewed by Staff (staff visit with the health center representative and Council Member Cather to see what can be done). Mayor Knight present and in the Chair. Amendment Rogers, with consent of the second, amended the motion to add that Staff visit with the health center representative and Council Member Cather to see what can be done. -- withdrawn Substitute motion withdrawn. -- carried Motion, as amended, carried 6 to 0. (Gale absent) ORDINANCE An Ordinance declaring hillside, from 27th Street North to 37th Street north (472-82781), to be a main trafficway within the City of Wichita, Kansas; declaring the necessity of and authorizing certain improvements to said main trafficway; and setting forth the nature of said improvements, the estimated costs thereof, and the manner of payment of same, introduced and under the rules laid over. Council Member Rogers left the Bench. AUBURN HILLS PROPOSED AUBURN HILLS MUNICIPAL GOLF COURSE. Council Member Ferris Council Member Ferris reviewed the Item. Agenda Report No. 96-1030 Over the past ten years major new residential developments (east and west) have resulted in Wichita experiencing its share of new construction in the metropolitan area. Building industry representatives are projecting, however, that much of the future high quality residential development could likely occur in fringe areas outside the city limits of Wichita. This will occasion increased public service demands on Wichita without increased tax revenues to defray service costs. To ensure that Wichita continues to secure new residential developments in the future will likely require innovative private/public partnerships in developments offering superior amenities. In that light, staff have been working with Council Member Ferris in consultation on a possible combined private residential and municipal golf course development in west Wichita. The proposed development would require an investment of $6.2 million in a new municipal golf course. The developer has agreed to donate the land for the course plus construct the clubhouse/golf cart storage/parking lot complex and the street access to the course. The City would construct the golf course from a combination of City property tax increment generated from the new development for a not-to-exceed period of ten years and golf course revenues. In approximate terms, the golf course project breaks down as follows: Proposed Development Value New 800 home residential development 105.0 million market value Peripheral commercial development 1.5 million market value Private contribution to golf course 1.5 million (land/construction) City "tax increment" share of course 2.0 million (construction) City Golf Fund share of course 2.7 million (construction) The City share of the development costs is projected at $4.7 million. This cost may be reduced if estimated golf course construction costs are bid below initial architect's estimates. The financial projections outline the financing of the City's $4.7 million share of the development costs. It is projected that the City's "tax increment" from the new development can pay for $2 million of the golf course development over a ten year (or less) period of time (to the extent that the tax increment exceeds projections, funds would be available to pay City costs to provide other City services to the area). After the initial ten year period, the City would receive the full value of property taxes, estimated at a half million dollars annually, to support the full range of municipal services in the City's budget. For an investment in the remaining $2.7 million in the golf course development, the City's Golf Course Fund and golfing public would enjoy the benefits of adding a fifth municipal golf course to the existing four golf courses. A market feasibility study has indicated that the Wichita area can sustain a fifth public course inasmuch as the existing four courses are already heavily played (and in some instances overplayed in terms of normal standards for golf course capacity). Green fee increases are projected to support a bond issue of $2.7 million for fifteen years (level principal and interest payments). This will still leave green fees for the Wichita courses below typical market rates for area public courses of comparable quality. The proposal for a City "tax increment" uses the same financial concept of a dedication of the tax increment to offset development costs for a limited period of time, but is not a tax increment district under state law. Since the City is utilizing only the "tax increment" of City property taxes derived from the new development no approval of other governmental jurisdictions will be required (as is the case for other traditional tax increment projects initiated under state law). As this development proceeds, the City Council will be asked to approve agreements with the developer, petitions for infrastructure in the development, and bonding resolutions to authorize the capital projects. Mayor Knight momentarily absent with Vice Mayor Cather in the Chair. Council Member Cather Council Member Cather said there is a park in the northeast corner of the proposal. If the golf course is completed, the Meadows would become a golf course. Council Member Cather inquired whether there would be a trade-off of any other wild habitat comparable area if the existing area in the northeast section of the development were lost. Tim Vanatta Director of Parks and Recreation said said the park (approximately 96 acres) in the northeast corner was purchased in 1990. Under the current golf course alignment, approximately 40 acres would be engulfed by the golf course. There is some replacement land available immediately to the south of Meadows park, if opportunities to acquire land are to be looked into. Council Member Cather Council Member Cather said that when the existing development was being marketed, there were representations made to purchasers in the area that there were strong decisions and unusual commitments made to the development from the beginning. The City of Wichita expressed the desire to create a nature park in the area because of the winding Calfskin Creek and the natural wildlife areas with established woods. A plan was negotiated to sell 95 acres to the City for that purpose and to retain only 128 homesites instead of the originally planned 350 homesites in Maple Valley. Mayor Knight Mayor Knight inquired if anyone wished to be heard. Marty Muncy Marty Muncy, Greenways Commission, said the Commission met November 11, 1996, and learned of the project. The Greenways Commission reviewed the project at their November 13, 1996, meeting. Based on a review of the project, the Greenways Commission position is tentative approval with certain caveats and recommendations as follows: 1. The Park Department should research the area's recreational needs in the context of the Wichita-Sedgwick County Comprehensive Plan and incorporate multi-use needs into any partnership arrangements with the developers of this project. 2. It would be feasible to incorporate items such as public swimming pools, walking and biking trails, wildlife habitat areas, and other uses which would improve the quality of life of the public at large. 3. The Park Department should press the developers into donating another tract of land to be utilized for development of the aforementioned multi-uses. 4. The land located south of Kellogg between 119th and 135th Streets would be an excellent acquisition. The tract is heavily wooded and has characteristics which are desirable. Larry Ross Larry Ross, representing himself, said there should be public participation. The CPO Councils and residents have a stake in tax increment financing. Jay Russell Jay Russell, developer, said the developers have tried to purchase the ground south of the park but, to date, have been unable to do so. That property owner would make some donation to the City if this developer were to assist in developing the area in question for houses. The area is in a flood plain and floodway and the property owner was told it was impossible to accomplish the preparation without bulldozing all the trees. Consequently, the development has moved around that area. Council Member Cather Council Member Cather suggested the City might condemn the property to be used for park purposes. Jerry Hoggatt Jerry Hoggatt, Maple Valley developer, said he was the person who discussed the concept, with the former Park and Recreation Director, about putting the park in the property. Instead of the preliminary plat going in at 341 homes, all of the major trees were left in the park area - and the trees were to remain in perpetuity. Mayor Knight momentarily absent with Vice Mayor Cather in the chair. Frank Smith, the former Park and Recreation Director, did reserve rights, verbally, with Mr. Hoggatt and others. Mr. Smith said there may be times the areas would need to be used for soccer fields or other open space ground but he did not foresee that lights or commercialized facilities for the park system would be looked at. "With a, in general, gentlemen's agreement, we came to these conclusions. I created an investment because the City did not have the budget at that time, and we made that a payable over a two-year period of time so they could make that budget and obtain that at a very reasonable cost." Mr. Hoggatt said he is very dedicated to the purpose behind habitat and wildlife management. The commitments received from Mr. Russell were those that would adhere to the thoughts and feelings and efforts that were put behind Maple Valley to maintain an open space and to keep that corridor so the wildlife can move freely without a cut-off. Council Member Ferris Council Member Ferris said the Park Board, CPO, and Planning Commission have all seen this and an effort is being made to include everyone. Motion -- Ferris moved that the concept of an Auburn Hills Golf Course be approved; Staff be instructed to develop a developer's agreement and name the partnership as the preferred developer of the property; the financial arrangements be approved in concept; staff be authorized to solicit proposals from a golf architect to work with the Park Staff for the completion of the design to be returned to the CPO, Park Department, Greenways Commission, and the City Council. Motion carried -- carried 6 to 0. Council Member Cather Council Member Cather said he would still like to explore an alternative that trades out some park land. Council Member Rogers momentarily absent. Council Member Ferris left the Bench. FAIR HOUSING PLAN FAIR HOUSING PLAN. Chris Cherches City Manager reviewed the Item. Agenda Report No. 96-1031 In 1995, the Federal Department of Housing and Urban Development (HUD) for the first time required states and entitlement jurisdictions to submit a Consolidated Plan to receive funding under the Community Development Block Grant (CDBG), HOME Investment Partnership program and Emergency Shelter Grants. The City of Wichita submitted the first Consolidated Plan in 1995 and updated the plan in 1996. The Consolidated Plan also requires state and entitlement jurisdictions to submit an "Analysis of Impediments to Fair Housing" in order to receive future funding. Communities are being asked to complete the Analysis of Impediments to certify the community is "affirmatively furthering fair housing practices." The local jurisdictions are responsible for defining the problems, developing solutions, implementing the solutions and evaluating the progress. Fair Housing has long been a concern for HUD and local communities. Since 1968, the Department has made an effort to ensure local jurisdictions are following fair housing standards. A Fair Housing impediment is defined by HUD as: Any actions, omissions, or decisions taken because of race, color, religion, sex, disability, familial status, or national origin which restrict housing choices or the availability of housing choices. Any actions, omissions, or decisions which have the effect of restricting housing choices or the availability of housing choices on the basis of race, color, religion, sex, disability, familial status, or national origin. In April of 1996, the City of Wichita committed to complete the Analysis of Impediments to Fair Housing by January 1, 1997. The City of Wichita began planning for the Analysis of Impediments in July, 1996, with the appointment of a Fair Housing Task Force to investigate the issues. Representatives were selected from both the public and private sector to serve on the Task Force. Members from the financial institutions, realtors association, neighborhood organizations, and non-profit organizations worked with representatives from nine (9) different departments of the City of Wichita to form a well rounded and diverse task force. The objectives of the Fair Housing Task Force were to: 1. Receive input from the community on barriers and perceptions of fair housing practices. 2. Identify impediments to fair housing practices in the private and public sectors. 3. Develop realistic and attainable goals to improve fair housing. 4. Develop a realistic and attainable action plan to address the identified impediments to fair housing. 5. Create a long-term process to address fair housing issues in the community. The Task Force first reviewed critical documents that impact fair housing in the community. The Task Force also reviewed external documents involving financial institution reports, realtor reports, and reports specific to housing for people with disabilities. In addition, approximately 500 surveys were distributed to collect information and perceptions about fair housing in the community. With the aid of the 291 surveys that were completed and returned, the Task Force was able to identify possible impediments and develop possible solutions to address the fair housing issues. The Task Force identified thirteen (13) impediments and possible action steps for solutions. The impediments can be categorized into three (3) separate areas: Education & Communication; Resource Identification & Process Improvement; and Partnership Development. Items for improvement under Education and Communication include: 1) Information on the City's Civil Rights Programs; 2) Information on public and non-profit housing programs; 3) Resources for tenant-landlord disputes; 4) Communication with neighborhood organization; 5) Continued communication with realtors; and 6) Information on home purchasing process. Items for improvement under Resource Identification and Process Improvement include: 7) Resources for physically accessible housing; 8) Fair Housing complaint process; 9) Waiting period for assisted housing; 10) Continued transportation availability; and 11) Information/research on housing issues for female single head of households. Items for improvement under Partnership Development include: 12) Partnerships and collaboration on fair housing issues; and 13) Sharing resources on physically accessible housing. The report has been distributed and reviewed by all CPO Councils. In addition, the report has been distributed to non-profit organizations and Staff has met upon request with different organizations. Public input has been incorporated into the report. The City must complete the Analysis of Impediments to receive funding through the Consolidated Plan. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Council Member Kamen left the Bench. Motion -- Knight moved that the Plan be approved and the Mayor be authorized --carried to sign any necessary documents. Motion passed 4 to 0. (Ferris, Gale, Kamen; absent) RECESS The City Council recessed at 11:40 a.m. and returned at 11:50 a.m. Ferris, Kamen; present. LAW ENFORCEMENT GRANT PUBLIC HEARING: LOCAL LAW ENFORCEMENT BLOCK GRANT. Chris Cherches City Manager reviewed the Item. Agenda Report No. 96-1032. On July 9, 1996, the City Council approved an application for the Local Law Enforcement Block Grants Program. On September 30, 1996, the U.S. Department of Justice announced that the City of Wichita has been awarded a block grant in the amount of $573,192. The grant requires a 10% local match ($63,688), which brings the total project budget to $636,880. At the time of application, the City Council approved a project budget of $436,880 for equipment and $200,000 for police overtime. The equipment proposed to be purchased is an optical imaging system for police, courts, and prosecutors; police radios; and field safety equipment. The overtime is proposed to be used for executing Municipal Court warrants and special police programs. Prior to obligating the block grant funds, the City of Wichita is required to hold a public hearing, appoint an advisory board, and sign the grant agreement. The City Council needs to hold a public hearing at this time to accept public comment on the use of block grant funds. After closing the public hearing, the City Council needs to approve the membership of the five-member advisory board, which is proposed as one representative from the Police Department, Municipal Court, the Prosecutor's Office, Wichita Public Schools, and a non-profit agency. The purpose of the advisory board is to make non- binding recommendations on the use of block grant funds. After approving the advisory board, the City Council needs to accept the block grant and authorize the necessary signatures. The 10% local match ($63,688) will be funded from the Narcotics Seizure Fund, which has sufficient funding to cover the local match. Motion -- Kamen moved that the public hearing be closed; the advisory board be approved; the grant be accepted and the necessary signatures be authorized. Motion carried -- carried 6 to 0. (Gale absent) PUBLIC SAFETY PUBLIC SAFETY INITIATIVE. Chris Cherches City Manager reviewed the Item. Agenda Report No. 96-1033. During deliberations on the 1997/1998 Proposed Budget, the City Council placed in contingency the funds needed to implement Phases 5 and 6 of the Public Safety Initiative. These funds were placed in contingency pending a progress review on the Public Safety Initiative. The Public Safety Initiative has made significant progress towards reducing crime, improving customer service, improving investigations, and increasing officer accountability; however, significantly more progress in these areas are yet to be realized. Therefore, the Police Department recommends that Phases 5 and 6 of the Public Safety Initiative proceed as scheduled and that 42 positions be added to the Police Department during 1997. To implement Phases 5 and 6 of the Public Safety Initiative, $8.4 million in funding from the COPS Universal Hiring Program Grant is needed. The COPS Universal Hiring Program Grant requires a local match of City funds to cover the cost of each officer's salary and benefits above $75,000 per officer in grant funding. Since the cost of salary and benefits for an entry- level officer over a three-year period is $112,268, the City is required to provide a local match of $37,268 per officer, or $4,174,048 over the three-year grant period. The City also must fund additional costs related to employing the officer such as equipment or promotions costs. These costs require another $4,179,382, bringing the total local cost to almost 50% of the total program costs. The local matching funds for Phases 1-4 of the Public Safety Initiative have been budgeted in the Police Department. Funding for the local match for Phases 5 and 6 of the Public Safety Initiative are available and will need to be transferred to the Police Department 1997 operating budget. The cost of implementing Phases 5 and 6 will be $1,185,400 in 1997 and $866,740 in 1998. To proceed with implementation, a budget adjustment to the line items listed in the following table is necessary. SOBJ DESCRIPTION AMOUNT 2401 Vehicle Liability $ 15,380 2501 Pre-employment Expenses 18,100 2700 Motor Pool-Scheduled Charges 57,170 3204 Uniforms 71,400 3999 Other Commodities 8,400 4403 Communication Equipment 122,250 4501 Police Cars 514,900 4603 Firearms 25,060 5100 Contributions to Other Funds 352,740 $1,185,400 Mike Watson Police Chief said this is a continuation of the six phase Public Safety Initiative. Phase 4 will be ending in February, 1997, preparing to go into Phases 5 and 6. The Public Safety Initiative was based upon the recommendations made by the Police Department and those made by the Mayor's Select Committee on Public Safety. The recommendations were put into four goals for the Public Safety Initiative: 1. Make Wichita a safer community through a reduction in crime. Throughout 1995, the Police Department was reorganized and community policing was instituted City-wide. At the end of 1995, the City had been able to report an 11.5% drop in the index crimes (major crimes). Through November of 1996, there has been an additional 5.2% decrease in index crimes. Additionally, the response time to all calls is down by 1/2 minute. In 1995, the Part 2 crimes also continued to drop. The Part 2 crimes are beginning to climb a little bit so it could be that some crimes are now being reported that were previously unreported. Those crimes also take into account the drug offenses and prostitution for which crimes are discovered as enforcement increases. 2. Provide high-quality customer service. Response times have been reduced; Community Policing has been implemented City-wide and has been integrated with the patrol functions and each beat has a community officer who works with a team of a minimum of six other officers on that beat. The community officer is responsible for that beat 24- hours a day, seven days a week. The beats have also been readjusted to take into account neighborhoods - an effort was made to ensure a neighborhood was not divided by beats. A community action team was also assigned to each of the four quadrants, one of the recommendations. 3. Insure timely, effective follow-up investigations. Only six detectives have been added; however, more will be added at the end of Phase 4 and the other phases, if approved. Two teams have been formulated to work homicides. On property crimes, some of the detectives have been moved to the substations, are working directly with the people, getting out on the beats like beat officers, and talking to the citizens. It is believed a much better job is being done of addressing the follow-up investigation. The detectives have become more generalists. Rather than specializing, the detectives have been assigned generalized duties and can investigate all property crimes. 4. Institute accountability at all levels within the Department. The Internal Affairs Division has been placed under the Office of the Chief of Police and reporting is done only to the Police Chief, not through a chain of command. Citizens now serve on the promotional boards and boards determining who becomes a police officer. Chief Watson said he was asking the Council for the continuation of the Public Safety Initiative, implementation of Phases 5 and 6, and adding the last 42 police positions of the Public Safety Initiative. Richard LaMunyon Richard LaMunyon, representing the Mayor's Select Committee, spoke in support of the Police Department's request for the remaining phases for implementation. The Select Committee has had the opportunity to stay involved, from an informational standpoint, during the entire process. The Committee is very supportive of the entire package that has been developed. The Committee is also supportive of the process and the environment from which the recommendations and program is laid out. Mr. LaMunyon said it has been, personally, very pleasurable to watch the department regain a prominent position in the world of policing and to watch the organization as it developed and unfolded under Chief Watson. It has been a pleasure to watch the selection of the command officers, delegation of authority, policies and procedures, as they were required. It is clear that the Department is functioning as an operational department, from policies and procedures and from input at all levels. Additionally, the quality of service to the citizens has been enhanced. The equipment, manpower, and resources have been provided; the training has been enhanced; and the recruiting process is second to none. Mayor Knight Mayor Knight inquired if anyone wished to be heard. Elizabeth Bishop Elizabeth Bishop, Wichita Independent Neighborhood Association, spoke in favor of the community policing and said it is a tremendous success. Motion -- Knight moved that the progress report be received and filed; the COPS Universal Hiring Program Grant in the amount of $8.4 million be accepted and the necessary signatures be authorized; implementation of Phases 5 and 6 be authorized; and a budget adjustment to transfer $1,185,400 to the 1997 Police Department budget -- carried be approved. Motion carried 6 to 0. (Gale absent) ADDENDUM ITEM BOEING HILLS LANDFILL BOEING HILLS - CORNEJO REQUEST FOR LANDFILL. Chris Cherches City Manager reviewed the Item. The City council referred the proposal from Cornejo and Sons to develop the City-owned tract, known as boeing Hills, as a construction and demolition disposal site to the County Solid Waste Advisory Committee for review and comment. At its last meeting, the Solid Waste Committee chose not to review and comment on the proposal because it felt "its time and resources will be best utilized by addressing the entire solid waste management system." Mr. Cornejo has requested that the City Council take some form of definitive action on his request for purchase or lease of the property. Staff would not recommend a sale of the riverside property for such a use. Bob Kaplan Bob Kaplan, attorney representing Mr. Cornejo, said final action is not requested. Mr. Cornejo would like the City council's blessing and a determination as to whether a lease or sale of property is preferred. The intent is to return the property to the City in a park-like setting. Council Member Rogers Council Member Rogers expressed preference for going through the CPOs and various other organizations. Bob Kaplan Bob Kaplan responded that the matter would go through the CPOs and other organizations through the zoning process. Steve Lackey Director of Public Works, responding to questions, said the City has not done C&D waste disposal because of private involvement in the community. If the City were to do so, a separate disposal site would have to be set up. It makes sense to let a private individual take over and then return the land to the City. Mayor Knight Mayor Knight expressed a desire to pursue the matter and said the lease arrangement would be the preferred method. Council Member Cather Council Member Cather said the County has mentioned the possibility of a transfer station at that site. Council Member Cather also mentioned the hydrology consideration at the point of the 90 degree turn in the river. Council Member Kamen Council Member Kamen stated that he hoped this would be taken to the CPOs and neighborhoods but that the city would wait until the County comes forward on March 15th to see what they are going to do. Motion -- Ferris moved that Staff be authorized to work with Mr. Cornejo on the project and be authorized to answer some of the questions raised today; that the matter be sent to the Planning Commission and the CPO; and that it be brought back to the City Council for discussion. The formulation of the lease would be simple. If all the approval is in place, the lease can be approved and the project can go forward. -- carried Motion carried 6 to 0. (Gale absent) (The Council returned to Item 6 and action is shown in Agenda order.) Motion -- Knight moved that the rules be set aside and Item 14a be taken up out of order. -- carried Motion carried 6 to 0. (Gale absent) (The Council proceeded to Item 14a; action is shown in Agenda order.) CITY COUNCIL AGENDA GROUNDWATER MAPPING REPORT ON GROUNDWATER MAPPING. (Requested by Vice Mayor Cather) On December 3, 1996, the City Council approved a contract with Allied Environmental Consultants, Inc., to do groundwater mapping. This contract resulted from a basement flooding task force recommendation stemming from abnormally high level of precipitation in the spring and early summer of 1995. The groundwater maps will identify areas of the city where the groundwater is within 10 feet of the surface and will be used to advise builders and developers that extra precaution and studies may be necessary before building basements. The information will be mapped and made available through the Office of Central Inspection, Planning, and Engineering. The information will be computerized for future revisions as necessary. Motion -- carried Cather moved that the report be received and filed. Motion carried 6 to 0. (Gale absent) APPOINTMENT TO COMMISSION ON THE STATUS OF PEOPLE WITH DISABILITIES. One Appointment (Kamen), for a term expiring June 30, 1997. Motion -- carried Kamen moved that this Item be deferred three weeks. Motion carried 6 to 0. (Gale absent) ADDENDUM ITEM 14a POWERS CDC POWERS CDC. (Requested by Council Member Rogers) Chris Cherches City Manager reviewed the Item. Agenda Report. HUD has authorized the use of up to five percent of the City's annual HOME Investment Partnerships Fund allocation for Community Housing Development Organizations' (CHDOs) operating expenses. In any given fiscal year, a CHDO may receive up to $50,000 of its total operating expenses from HOME. Operating expenses are defined as "reasonable and necessary costs for the operation of the CHDO." Such costs include salaries, wages, other employee compensation and benefits, employee education, training and travel, rent, insurance and equipment, materials and supplies. In the spring of 1996, the Council approved the allocation of $50,000 for CHDO administrative funds during the Consolidated Plan process. POWER Community Development Corporation (POWER CDC) was approved as a City CHDO on March 7, 1996. POWER CDC is currently working with Mennonite Housing to develop new homes on the old Piatt Manor site. POWER CDC has been working with the community to implement a sales plan to assist families that otherwise could not purchase a new home while redeveloping an existing neighborhood in a very low- income census tract. The application is for administrative funding that will be used to concentrate staff efforts on the successful completion of the Piatt Manor Development. POWER CDC staff will reap the benefits of working with Mennonite Housing, a long-established developer, as they complete each phase of the development process. POWER CDC proposes to use these funds to perform preliminary predevelopment and development activities for the establishment of low-to-moderate income housing in low and very low-income neighborhoods. POWER CDC proposes to build additional houses in the areas starting from 20th and Hydraulic to 9th and Mossman. This also includes from 9th and New York to 17th and Madison. POWER CDC believes that the construction of low- and very-low income affordable housing will create employment, remove blight, foster entrepreneurship, establish a positive cash flow for the community-based organization, and increase the amount of stability and self-sufficiency for this community. This request is for a grant in the amount of $50,000. Funds are available under fiscal year 1996 HOME Investment Partnerships funding. POWER CDC has also applied for a grant in the amount of $132,000 for site improvements under the 1997/98 Consolidated Plan Community Development Block Grant (CDBG) program. Council Member Ferris left the Bench. Chris Cherches City Manager, responding to a question, said the funds are purely for operational purposes, to help build capacity. By recommending this to the Council for action, Staff would not want to convey that it would commit to some of the other public funds that have been mentioned in the Agenda Report. This is strictly for an annual operational allocation for 1997 and would not commit the City to any other future funding for a specific project as outlined in the Agenda Report. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Rogers moved that the application be approved and the Mayor be authorized to sign -- carried grant agreement. Motion passed 5 to 0. (Ferris, Gale; absent) Motion -- Knight moved that the rules be set aside and the Planning Agenda be taken up out -- carried of order. Motion carried 5 to 0. (Ferris, Gale; absent) (The Council proceeded to the Planning Agenda. Action is shown in Agenda order.) Council Member Ferris present. CONSENT AGENDA Knight moved that the Consent Agenda, including addendum items, except Item 38, be approved in accordance with the recommended action shown thereon. Motion carried 6 to 0. (Gale absent) BOARD OF BIDS REPORTS OF THE BOARD OF BIDS AND CONTRACTS DATED DECEMBER 9, AND DECEMBER 16,1996. At 10:00 a.m., Friday, December 6, 1996, pursuant to advertisements published, bids were received, publicly opened, read aloud and tabulated for the Board of Bids and Contracts: (Ref: Bid analysis report attached to Board of Bids Minutes December 9, 1996) PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: SEWERS, PAVING AND WATER MAINS AS PER SPECIFICATIONS Third Street Drainage Improvements from the Wichita Drainage Canal to Hillside. (468- 82520/660563/566499) Third Street is to be permanently closed. (Council approval date 11-19-96) (District I) Cornejo & Sons - $2,398,252.55 1997 Utility Cut Repair of streets, driveways, and sidewalks at various locations. (132035/112000) Does not affect existing traffic. (Council approval date 10-15- 96) (District All) Cornejo & Sons - $999,750.00 (Engineer's Construction Estimate) 1996 Contract Maintenance Residential Curb and Gutter Repair and Miscellaneous Concrete Repairs, at various locations. (131508/112000) Traffic to be maintained through construction. (Council approval date 10-15-96)(District All) Barkley Construction - $140,000.00 (Engineer's Construction Estimate) 1994 Water Main Replacement Program Group 2: Water Distribution Systems at Washington - Mt. Vernon to Skinner and Mt. Vernon - Washington to Ida (88811); Laura - Waterman to Kellogg (88810); and Washington - 12th Street to 13th Street North (88812). (448-88810, 88811 & 88812/632026/544068) Traffic to be maintained during construction using flagpersons and barricades. (Council approval date 07-18-95) (District I and III) K.C. Excavating - $188,991.00 A 16 inch Water Main in Meridian from Keywest to 51st Street North; thence east in 51st Street North to Charles Street. A 20 inch Water Main in Charles Street from 51st Street North to 56th Street North; thence west in 56th Street North to Meridian Avenue; thence north in Meridian to Rio Vista Road and a 20 inch Water Main in 51st Street North from Charles Street to the Little Arkansas River. (448-88952/632232/544527) Traffic to be maintained during construction using flagpersons and barricades. (Council approval date 07-18-95) WB Carter Construction - $776,431.00 Sanitary Sewer Rehabilitation Project at the southeast corner of 13th Street North and West Street. (468- 82656/621482/533259) Traffic to be maintained through construction using flagpersons and barricades. (Council approval date 07-18-95) (District V) Insituform - $295,608.50 Dry Creek Interceptor Relief Sewer, Phase II (east of Edgemoor; Douglas to 9th Street). (468- 82530/632422/533317) Traffic to be maintained through construction using flagpersons and barricades. (Council approval date 07-18-95) (District II) WB Carter - $726,846.00 Water Distribution System to serve Smithmoor Fifth Addition (south of Harry, east of Webb). (448- 89070/733485/470426) Does not affect existing traffic barricades. (Council approval date 08-13-96) (District II) Ditch Diggers - $14,116.00 Storm Water #375 to serve Fox Pointe Addition (south of 29th, west of Webb Road). (468-81893/750836/485119) Does not affect existing traffic. (Council approval date 09-27- 88) (District II) Wildcat Construction - $160,000.00 (Engineer's Estimate) Knight moved that the contract(s) be awarded as outlined above, subject to check, same being the lowest and best bid within the Engineer's construction estimate, and the Mayor be authorized to sign for the City. Motion carried 6 to 0. (Gale absent) HUMAN SERVICES/WHA: RENOVATION OF THREE (3) RESIDENCES (127720-2803-WHA196) AS PER SPECIFICATIONS Advantage Construction-Son Corp - $117,000.00 (Total Net Bid) HUMAN SERVICES DEPARTMENT/WICHITA HOUSING AUTHORITY: FURNITURE AND RELATED FURNISHINGS (127720) AS PER SPECIFICATIONS Corporate Express - $15,570.00 (Total Net Bid) PARK DEPARTMENT/MAINTENANCE: INSTALL ORNAMENTAL IRON FENCE AT HIGHLAND CEMETERY (173542) AS PER SPECIFICATIONS Wichita Fence Company, Inc. - Total Base Bid - $82,590.20 Option 3 - $12,906.11 PUBLIC WORKS DEPARTMENT/STORM WATER MANAGEMENT: MANHOLE FRAMES AND COVERS, CURB INLET FRAME AND COVER, BASIN GRATE & FRAME, AND CATCH BASIN GRATE & FRAME WITH TWO GRATE LIDS AND CATCH BASIN INLET SOLID COVER LIDS (133314 & 13215) AS PER SPECIFICATIONS Group I Neenah Foundry Co. - $4,500.00 (Total Net Bid) Group II GCI Casting Inc. - $5,250.00 (Total Net Bid) Group III GCI Casting Inc. - $7,500.00 (Total Net Bid) PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: SELF-CONTAINED COMPACTOR (130559) AS PER SPECIFICATIONS BFI Waste Systems - Total Net Bid - $13,029.00 Option 1 - Deduct $250.00 VARIOUS DEPARTMENTS: COMBINATION HIGH- PRESSURE SEWER CLEANER AND VACUUM WASTE REMOVAL SYSTEM MOUNTED ON 64,000 GVM CAB & CHASSIS (037200)AS PER SPECIFICATIONS Group II - Key Equipment & Supply - Total Net Bid - $145,200.00 Option 1 - Included Option 2 - Deduct $10,000.00 WATER & SEWER/SEWAGE TREATMENT: APPLICATION OF PROTECTIVE COATING TO CLARIFIERS (182311) AS PER SPECIFICAIONS Restoration & Waterproofing Contractors, Inc. - $48,187.00 (Total Lump Sum) WATER & SEWER/WATER DISTRIBUTION: RESTORATION OF FIRE HYDRANT DRAINS (181040-2505) AS PER SPECIFICATIONS Hopper Construction Co., Inc. - $61,696.00 (Total Net Bid)* *Plus Applicable Sales Tax WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: CETAC ULTRASONIC NEBULIZER (181602) AS PER SPECIFICATIONS Cetac Technologies, Inc. - $10,780.00 (Total Alternate Bid) PARK DEPARTMENT/ADMINISTRATION: CONSTRUCT A BRIDGE AND CONCRETE PATHS AT CHISHOLM CREEK PARK AS PER SPECIFICATIONS Bryant and Bryant Construction, Inc. - $17,280.00 (Total Net Bid) PARK DEPARTMENT/GOLF COURSE MAINTENANCE (170258 & 170266 & 170274 & 170282) AS PER SPECIFICATIONS 1. ITEM 1 - Outdoor Equipment Co.- $ 6,895.00 (Total Net Bid) 2. ITEM 2 - Outdoor Equipment Co.- $ 3,356.00 (Total Net Bid) 3. ITEM 3 - Kanco Distributing - $ 1,276.00 (Total Net Bid) 4. ITEM 4 - Wichita Ford Tractor - $13,334.44 (Total Net Bid) WATER/SEWER DEPARTMENT/PRODUCTION & PUMPING (TRAV-L-CUTTER MODEL 3) (181545-4611) AS PER SPECIFICATIONS Steffen Midwest - $14,359.86 (Total Net Bid) VARIOUS DEPARTMENTS:AUTOMOBILES, SPORT UTILITY MINI-VANS, CARGO VANS, SUBURBANS AND PICK-UP TRUCKS AS PER SPECIFICATIONS Group X (Rebid) Don Hattan Chevrolet, Inc. - $40,500.00 (Per Vehicle) Group XII -Item 1 Don Hatan Chevrolet, Inc. - $10,325.00 per vehicle (Total Net Bid) Option 1 - $878.00 (per vehicle) Option 2 - STD Option 3 - $661.00 (per vehicle) Option 4 - $ 93.00 (per vehicle) Group XII -Item 2 Don Hattan chevrolet, Inc. - $11,975.00 per vehicle (Total Net Bid) Option 1 - $878.00 (per vehicle) Option 2 - STD Option 4 - $93.00 Group XII -Item 3 Don Hattan Chevrolet, Inc. - $12,025.00 per vehicle (Total Net Bid) Option 1 - STD Option 2 - STD Option 3 - STD Option 4 - 93.00 (per vehicle) Group XIII -Item 1 Don Hattan Chevrolet, Inc.- $12,313.00 per vehicle (Total Net Bid) Option 1 - $796.00 (per vehicle) Option 2 - STD Option 3 - STD Option 4 -$107.00 (per vehicle) Option 5 - $661.00 (per vehicle) Option 6 - $2,000.00 (per vehicle) Group XIII -Item 2 Don Hattan Chevrolet, Inc.- $15,108.00 per vehicle (Total Net Bid) Option 1 - STD Option 2 - STD Option 3 - STD Option 4 - $661.00 (per vehicle) Option 5 - Included Group XIII -Item 3 Don Hattan Chevrolet, Inc.- $19,744.00 per truck (Total Net Bid) Option 1 - STD Option 2 - STD Option 3 - STD Option 4 - STD Option 5-Included, Option 7 - $93.00 (Per Truck) Motion -- Knight moved that the contract (s) be awarded as outlined above, same being the --carried lowest and best bid. Motion carried 6 to 0. (Gale absent) At 10:00 a.m., Friday, December 13, 1996, pursuant to advertisements published, bids were received, publicly opened, read aloud and tabulated for the Board of Bids and Contracts: (Ref: Bid analysis report attached to Board of Bids Minutes December 16, 1996) PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: SEWERS, PAVING AND WATER MAINS AS PER SPECIFICATIONS 1996 Contract Maintenance Arterial Curb Repair and Miscellaneous Concrete Repair, Phase II on Douglas from Seneca to McLean. (132258/112000) Traffic to be maintained through construction. (Council approval date 01-23-96) (District all) Ferguson Paving - $100,000.00 (Engineer's Construction Estimate) Water Distribution System to serve Rio Vista Estates, Rio Vista Estates 2nd & 3rd Additions (east of Meridian, north of 50th St N). (448-89062/733378/470415) Traffic to be maintained during construction using flagpersons and barricades. (Council approval date 07-16-96) (District VI) Mies Construction Co., Inc. - $287,542.50 Water Main Replacement, Faulkner, Murdock Ave to Sim Park Drive and Murdock, Faulkner Ave to Buffum Ave (88988); Buffum, Murdock to Harrison (88807). (448- 88988/88807/634238/544423) Traffic to be maintained during construction using flagpersons and barricades. (Council approval date 07-18-95) (District VI) Dondlinger Construction Company, Inc. - $179,861.00 1996 Contract Maintenance Residential Curb and Gutter Repair and Miscellaneous Concrete Repair, Phase II at various locations. (131508) and 1996 Contract Maintenance Arterial Curb and Gutter Repair and Miscellaneous Concrete Repair, Phase III at various locations. (132258) Bryant & Bryant Construction Co. - $143,750.00 Aggregate Bid Total* *Engineer's Construction Estimate 1994 Water Main Replacement Group 1: Water Distribution Systems for Meridian from Harry to Esthner (88805) and Pawnee from Glenn to Bonn (88806). (448-88805 & 448-88806) Dondlinger Construction Company, Inc. - $212,385.50 33rd Street North from the west line of Salina to the west line of Woodland Timmermeyer Gardens, Conners 2nd, Walnut Grove 5th, Jesse, Jesse 2nd, Richard Dunn, and Walnut Grove Additions (33rd Street North, from Salina to Woodland). (472-82701/763656) Kansas Paving - $47,411.00 Improvements to Meridian Ditch from 33rd St. So. to 27th St. So. (W.S. of Meridian, North of I-235). (468- 82657/660308) Ferguson Paving - $150,300.00 Lateral 30, Main 24, War Industries Sewer to serve Webb Road Commercial Addition (east of 21st, west of Webb). (468-82607/742825/480374) Traffic to be maintained through construction. (Council approval date 05-21-96) (District II) Dondlinger Construction Company, Inc. - $70,167.00 Water Distribution System to serve Four H Addition (north of Central, west of Tyler). (448- 89090/733501/470428) Does not affect existing traffic. (Council approval date 10-29-96) (District V) Nowak Construction - $8,536.00 Lateral 105, Westlink Sewer to serve Four H Addition (north of Central, west of Tyler). (468- 82293/742932/480385) Does not affect existing traffic. (Council approval date 10-29-96) (District V) Nowak Construction - $13,690.00 Honeytree from the north line of Lot 1, Block 1, to the south line of Smithmoor Fifth Addition and Brandon from the north line of Lot 1, Block 3, to the south line of Smithmoor Fifth Addition (south of Harry, west of Webb). (472- 82759/764019/490504) Does not affect existing traffic. (Council approval date 08-03-96) (District II) Ritchie Paving - $69,192.00 Knight moved that the contract(s) be awarded as outlined above, subject to check, same being the lowest and best bid within the Engineer's construction estimate, and the Mayor be authorized to sign for the City. Motion carried 6 to 0. (Gale absent) WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: EQUUS BEDS GROUNDWATER RECHARGE DEMONSTRATION PROJECT AS PER SPECIFICATIONS Utility Contractors, Inc. - $2,267,700.00 (Lump Sum Bid) PARK DEPARTMENT/ADMINISTRATION: CONCRETE BLEACHERS, FENCING & DUGOUTS AT SOUTHLAKES SPORT COMPLEX (785576-4400) AS PER SPECIFICATIONS Caro Construction Co. Inc. - $154,205.00 (Total Net Bid) PARK DEPARTMENT/ADMINISTRATION: FINAL GRADING & SEEDING OF FOUR SOFTBALL FIELDS (785576-2505) AS PER SPECIFICATIONS Seeders Inc. - $15,200.00 (Total Net Bid) POLICE DEPARTMENT/ADMINISTRATION: KUSTOM FALCON HAND HELD RADAR UNIT (081109) AS PER SPECIFICATIONS Kustom Signals Inc. - $15,480.00 POLICE DEPARTMENT/PISTOL RANGE: HECKLER & KOCH USP, VARIANT 7,.40 CALIBER PISTOLS (081109) AS PER SPECIFICATIONS The Arsenal Inc. - $118,580.00 POLICE DEPARTMENT/SPECIAL OPERATIONS: BOMB DISPOSAL SUIT (083915) AS PER SPECIFICATIONS Med-Eng. Systems Inc. - $16,320.00 (Total Net Bid) $16,320.00 (Total Option 1) VARIOUS: CAB AND CHASSIS WITH VARIOUS BODIES (037200)AS PER SPECIFICATIONS Group I - Rusty Eck Ford, Inc. - $30,492.79 (Total Net Bid) Option 1 - No Charge Option 2 - $242.00 Group II - Refer to Airport Authority for Award GENERAL GOVERNMENT/CENTRAL INSPECTION: PC NETWORK SERVER SYSTEM AND DIGITAL DEC PORTSWITCHES (791558) AS PER SPECIFICATIONS Pioneer-Standard - $50,689.94* *Corrected Total WATER & SEWER DEPARTMENT/SEWAGE TREATMENT: RECONDITION ITE K-DON 800S ELECTRICALLY OPERATED CIRCUIT BREAKER (182311) AS PER SPECIFICATIONS Voyten Electric & Electronics - $9,858.00 (Total Net Bid) WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING: BUSHING MACHINE WORK (181560) AS PER SPECIFICATIONS Pumphrey Machine Co, Inc. - $15,582.79 *# *Corrected Total #Plus Applicable Sales Tax VARIOUS: AUTO GLASS AS PER SPECIFICATIONS Safelite Auto Glass - 82%(Windshield Only); 71% (All Others) FIRE DEPARTMENT: MODIFICATIONS TO FIRE STATIONS 1,4,5,7,14,19 AS PER SPECIFICATIONS Neely Construction - $217,723.00 (Base Bid) Alternate 1 - $ 3,305.00 Alternate 2 - $ 1,815.00 Alternate 3 - $ 4,491.00 Alternate 5 - $ 9,861.00 Alternate 6 - $ 3,307.00 Alternate 7 - $ 1,219.00 Alternate 9 - $45,899.00 FIRE DEPARTMENT/VEHICLE & BUILDING MAINTENANCE: REMOVAL OF ASPHALT PARKING AREA AND REPLACEMENT WITH CONCRETE AT FIRE STATION 1, 713 N. MAIN (791541) AS PER SPECIFICATIONS Ferguson Paving - $61,490.00 (Total Lump Sum) FIRE DEPARTMENT: REMOVAL & REPLACEMENT OF EXISTING METAL WINDOWS AT FIRE STATION #4 (791632) AS PER SPECIFICATIONS American Remodeling Contractors, Inc. - $36,750.00 (Total Net Bid) FIRE DEPARTMENT: FIRE PUMPER APPARATUS & MOBILE AIR & LIGHT TRUCK W/TWO TOWERS (791533) AS PER SPECIFICATIONS Group I-Central States Fire Apparatus, Inc.-$250,121.00 (Total Net Lump Sum) Alternate #1 - Deduct $8,336.00 Group II-Super Vac Mfg. Co.Inc. - SVI Trucks-$203,141.00 (Total Net Lump Sum) Option 1-$ 845.00 (Per Each) Option 2-$1,516.00 (Lump Sum) Alternate #1 - Deduct $1,715.00 FIRE DEPARTMENT/VEHICLE & BUILDING MAINTENANCE: FIRE HOSE (070136) AS PER SPECIFICATIONS Emergency Fire Equipment Co. - $41,981.44 (Total Net Bid of Items 1-4) Item 1 - Emergency Fire Equipment Co. - $23,800.00 (Total Net Bid) Option 1 - $476.00 (Per 100 Foot Section) Item 2 - Emergency Fire Equipment Co. - $11,561.60 (Total Net Bid) Option 1 - $144.52 Per 50 Foot Section) Item 3 - Emergency Fire Equipment Co. - $5,665.60 (Total Net Bid) Item 4 - Emergency Fire Equipment Co. - $954.24 (Total Net Bid) FIRE DEPARTMENT/VEHICLE & BUILDING MAINTENANCE: ROOF REPAIRS TO VARIOUS FIRE STATIONS (791632) AS PER SPECIFICATIONS Group I - National Roofing Services, Inc. - $14,200.00 Group II- Buckley Roofing Co. - $22,906.00 Group III-Buckley Roofing Co. - $42,272.00 PUBLIC WORKS DEPARTMENT/STREET MAINTENANCE: COMPUTERIZED SIGN-MAKING SYSTEM (132217) AS PER SPECIFICATIONS Traffic & Parking control Co., Inc. - $12,985.00 (Lump Sum Total) PARK DEPARTMENT/ADMINISTRATION: ALUMINUM BLEACHERS (785576-4602) AS PER SPECIFICATIONS Dant Clayton Corporation - $13,259.00 (Total Net Bid) VARIOUS DEPARTMENTS: COMBINATION HIGH- PRESSURE SEWER CLEANER AND VACUUM WASTE REMOVAL SYSTEM MOUNTED ON 64,000 GVW CAB & CHASSIS (037200) AS PER SPECIFICATIONS Group I - Burnup Equipment Co. Inc - $172,465.58 (Total Net Bid) Option 1 - Deduct $50,000.00 Option 2 - $1,209.55 (Total Lump Sum) Option 3 - $ 234.00 (Total Lump Sum) Group II - Key Equipment & Supply Co. - $145,200.00 (Total Net Bid) Option 1 - Included Option 2 - Deduct $10,000.00 METROPOLITAN TRANSIT AUTHORITY: CURRENT MODEL 6000 POUND CAPACITY FORKLIFT (629170) AS PER SPECIFICATIONS Lift Truck Center Inc. - $20,353.00 (Total Net Bid) Option 1 - $725.00 FINANCE DEPARTMENT/PURCHASING: SUPPLYING COPY MACHINES (037200) AS PER SPECIFICATIONS Wilbur E. Walker Co., Inc. - $186,375.00 (Total Net Bid) .02485 (Cost Per Copy) Knight moved that the contract(s) be awarded as outlined above, same being the lowest and best bid. Motion carried 6 to 0. (Gale absent) LICENSE APPLICATIONS APPLICATIONS FOR LICENSES. Escort Service. Tamette Williams Skanners 4853 S. Hemlock Retail Cereal Malt Beverages. Renewal 1996 (Consumption on Premises) Stanley W. Shaver Pawnee Prairie Golf Co.1931 S. Tyler* Lester L. Koehler Annex Lounge 6305 E. Harry Clarence O. Wiegand Doghouse Tavern2113 N. Broadway Lawrence L. Lao Lotus Garden Restaurant 2135 W. 21st.* (Consumption off Premises) John G. Harmon Casey's General Store5562 Seneca Larry Kibbe Harvest Enterprises, Inc. 11931 W. Central dba Harvest Mart New Operator 1996 (Consumption on Premises) Patricia L. Self L.W. Clapp Golf Course4611 W. Harry* Mung V. Ho Samson's Seafood PoBoys2420 S. Oliver* Mary Lou Flattam Skylander 1643 S. Broadway *General Retailer-Beer Sales derive less than 50% of gross revenues. Motion -- Knight moved that the licenses be approved subject to Staff review and -- carried approval. Motion carried 6 to 0. (Gale absent) PLANS AND SPECS PLANS AND SPECIFICATIONS. a. East Bank Street Improvements: East Bank of Arkansas River to Main Street and Waterman to Lewis Street; East Bank Sanitary Sewer Relocation; and the Water Distribution System to serve the East Bank Hotel east of the Arkansas River and north of Kellogg. (472-82628 & 468-82626 & 448-88916/706366 & 621375 & 633040/405190 & 533248 & 544369) Traffic to be maintained through construction using flagpersons and barricades. (Council approval date 12-17-96/7-18-95) (District VI) Motion -- Knight moved that the plans and specifications be approved and the City Clerk be instructed to advertise for bids to be submitted to the Board of Bids and -- carried Contracts by 10:00 a.m., December 20, 1996. Motion carried 6 to 0. (Gale absent) b. Sanitary Sewer at 21st Street North & Jardine (north of 21st, east of I-135). (468- 82661/621508/533261) Does not affect existing traffic. (Council approval date 8-15-95) (District I) Motion -- Knight moved that the plans and specifications be approved and the City Clerk be instructed to advertise for bids to be submitted to the Board of Bids and -- carried Contracts by 10:00 a.m., December 27, 1996. Motion carried 6 to 0. (Gale absent) PLANS AND SPECS. SUBDIVISION PLANS AND SPECIFICATIONS. a. Storm Water Sewer #375 to serve Fox Pointe Addition (south of 29th, west of Webb Road). Does not affect existing traffic. (Council approval date 09-27-88) (District 2) (468-81893/750836/485-119) b. Storm WaterSewer No. 340 to serve Industrial Air Center Addition (north of 37th, west of Webb Road). Traffic to be maintained through construction. (Council approval date 05-12-87) (District 2) (468-81694/750869/485-122) c. 37th Street North from the east line of Toben Street to the west line of Webb Road to serve Toben 2nd Addition. Traffic to be maintained through construction. (Council approval date 05-15-84) (District 2) (472- 81373/763433/490-446) Motion -- Knight moved that the plans and specifications be approved and the City Clerk be instructed to advertise for bids to be submitted to the Board of Bids and -- carried Contracts by 10:00 a.m., December 27, 1996. Motion carried 6 to 0. (Gale absent) PRELIMINARY ESTIMATES PRELIMINARY ESTIMATES. a. 1996 Contract Maintenance Residential Curb and Gutter Repair and Miscellaneous Concrete Repairs, at various locations - $154,200.00. Traffic to be maintained through construction. (Council approval date 10-15-96) (District All) (131508/112-000) b. 1997 Utility Cut Repair of streets, driveways, and sidewalks at various locations - 1,000,000.00. Does not affect existing traffic. (Council approval date 10-15- 96) (District All) (132035/112-000) c. East Bank Water Walk, Phase I - Developing parking lots, access drive from Douglas to the East Bank Hotel and Expo Hall loading docks, water wall, paving of an access drive for the Hotel Porte-cochere walkways, lighting, and other landscaping features from Lewis Street north to the hotel and from Wichita Street west to the river - $3,596.767.00. Wichita Street between Lewis and Waterman will be permanently closed. (Council approval date 7-16-96) (District VI) (791467/435-175) d. Water Distribution System to serve Smithmoor Fifth Addition (south of Harry, east of Webb) - $58,000.00. Does not affect existing traffic barricades. (Council approval date 08-13-96) (District II) (448- 89070/733485/470-426) e. Lift Station & Force Main for Lateral 133, WIS to serve Fountains 2nd Addition (south of Central, east of Greenwich) - $189,000.00. Does not affect existing traffic. (Council approval date 06-11-96) (District II) (468- 82598/742841/480-376) f. Storm Water #375 to serve Fox Pointe Addition (south of 29th, west of Webb Road) - $210,330.00. Does not affect existing traffic. (Council approval date 09-27-88) (District II) (468-81893/750836/485-119) g. Sanitary Sewer Rehabilitation Project at the southeast corner of 13th Street North and West Street - $520,448.92. Traffic to be maintained through construction using flagpersons and barricades. (Council approval date 07-18- 95) (District V) (468-82656/621482/533-259) h. Dry Creek Interceptor Relief Sewer, Phase II (east of Edgemoor; Douglas to 9th Street) - $934,003.12. Traffic to be maintained through construction using flagpersons and barricades. (Council approval date 07-18-95) (District II) (468-82530/632422/533-317) i. 1994 Water Main Replacement Program Group 2: Water Distribution Systems at Washington - Mt. Vernon to Skinner and Mt. Vernon - Washington to Ida (88811); Laura - Waterman to Kellogg (88810); and Washington - 12th Street to 13th Street North (88812) - $320,000.00. Traffic to be maintained during construction using flagpersons and barricades. (Council approval date 07-18-95) (District I and III) (448- 88810, 88811 & 88812/632026/544-068) j. A 16-inch Water Main in Meridian from Keywest to 51st Street North; thence east in 51st Street North to Charles Street. A 20 inch Water Main in Charles Street from 51st Street North to 56th Street North; thence west in 56th Street North to Meridian Avenue; thence north in Meridian to Rio Vista Road and a 20 inch Water Main in 51st Street North from Charles Street to the Little Arkansas River - $1,408,046.00. Traffic to be maintained during construction using flagpersons and barricades. (Council approval date 07-18-95) (448- 88952/632232/544-527) k. Third Street Drainage Improvements from the Wichita Drainage Canal to Hillside - $2,703,850.00. Third Street is to be permanently closed. (Council approval date 11- 19-96) (District I) (468-82520/660563/566-499) l. Lincoln Street Dam Hydraulic Operating System Installation (Arkansas River at Lincoln Street Bridge) - $165,000.00. One lane traffic each direction on Lincoln. (Council approval date 08-27-96) (District All) (660738/566-522) Motion -- Knight moved that the preliminary estimates be approved and filed. Motion -- carried carried 6 to 0. (Gale absent) ADDENDUM ITEM PRELIMINARY ESTIMATES PRELIMINARY ESTIMATES. a. Water Distribution System Northridge Lakes to serve Northridge Lakes Addition (east of Tyler, north of 21st St.). (448-88934/733386/470416) (Council approval date 950725) (District 5) b. Water Distribution System Graf-Goldston & Graf-Goldston 2nd to serve Graf-Goldston and Graf-Goldston 2nd Additions (south of 21st, east of Maize). (448- 88966/733287/470406) (Council approval date 960521) (District 5) c. Water Distribution System Graf-Goldston 2nd to serve Graf-Goldston 2nd Addition (south of 21st, east of Maize). (448-88967/733295/470407) (Council approval date 960521) (District 5) d. Water Distribution System Graf-Goldston 2nd to serve Lot 1, Block 1, Graf-Goldston 2nd Addition (south of 21st, east of Maize). (448-88968/733303/470408) (Council approval date 960521) (District 5) e. Water Distribution System Graf-Goldston & Graf-Goldston 2nd to serve part of Graf-Goldston and Graf- Goldston 2nd Additions (south of 21st, east of Maize). (448- 89030/733311/470409) (Council approval date 960521) (District 5) f. Lateral 73, Sanitary Sewer #23 to serve The Moorings 6th Addition (west of Meridian, south of 53rd Street North). (468-82132/742775/480369) (Council approval date 910730) (District 6) g. Lateral 353, Southwest Interceptor Sewer to serve Northridge Lakes and Northridge Lakes 2nd Additions (east of Tyler, north of 21st Street). (468-82489/742833/480375) (Council approval date 950725) (District 5) h. Lateral 120, Westlink Sewer to serve Graf-Goldston and Graf-Goldston 2nd Additions (south of 21st, east of Maize). (468-82546/742783/480370) (Council approval date 960521) (District 5) i. Sewer Response plan - Raise Buried Manholes (1996 - Set 2). (468-82630/621383/533249) (Council approval date 950718) (District 2 & 3) j. Lateral 4, Cowskin Interceptor Sewer to serve Auburn Hills 2nd Addition (south of Maple, east of 135th Street West). (468-82631/742866/480378) (Council approval date 960730) (District 5) k. 31st Street South Circle from the east line of Metro West Industrial Park Addition to and including the cul-de-sac in Metro West Industrial Park Addition (north of 31st Street South, west of West Street). (472-82056/763862/490489) (Council approval date 900821) (District 4) l. Realignment of McLean Boulevard from Taft to Walnut, Phase I (Seneca to Second Street) and Phase II (Second to Taft). (472-82586/706168/405170) (Council approval date 950509) (District 6) m. Gateway Plaza Improvements at Kellogg and Main Streets. (472-82661/701862/400050) (Council approval date 960806) (District 6) n. Traffic Signal at the corner of Rock Road and Bradley Fair, Bradley Fair 2nd Addition (south of 21st, east of Webb). (472-82729/763706/490473) (Council approval date 960521) (District 2) o. Right Turn Lane on Rock Road (comb w/ 763706 & 132282) to serve Bradley Fair Parkway and Lot 1, Block 1, Bradley Fair 2nd Addition; Left Turn Lane and Median from the north line of Rock Road Court to the north line of Lot 1, Block 1, Bradley Fair 2nd Addition, and; Median reconstruction from the north line of Lot 1, Block 1, Bradley Fair 2nd Addition, to the south line of 21st Street in Bradley Fair 2nd Addition (south of 21st, east of Webb). (472-82730/763714/490474) (Council approval date 960521) (District 2) p. Bradley Fair Parkway from the east line of Rock Road to the east line of Lot 2, Block 1, Bradley Fair 2nd Addition, and sidewalk along both sides of Bradley Fair Parkway from the east line of Rock Road to the east line of Lot 2, Block 1, Bradley Fair 2nd Addition (south of 21st, east of Webb). (472-82731/763722/490475) (Council approval date 960521) (District 2) q. Mill and Overlay of Rock Road at Bradley Fair (comb w/ 763714 & 763706) Bradley Fair 2nd Addition. (N/A/132282/112000) (Council appr. 960123) (Dist. 2) r. 1997-1997 CDBG Curb and Gutter Repair of Streets (various locations). (N/A/618009/815) (Council approval date 960319) (District 1) s. 1996-1997 CDBG Sidewalk Reconstruction at various locations. (N/A/618017/815002) (Council approval date 960319) (District all) t. Kellogg/Oliver Interchange, Phase I, Street Improvements. (701896/401092) Motion -- Knight moved that the preliminary estimates be approved and filed. Motion -- carried carried 6 to 0. (Gale absent) STATEMENTS OF COST STATEMENTS OF COST. a. (Second Partial) Relocate Northeast Branch Library. Financing to be issued at this time - $36,000. (790543/435-085) b. (Second Partial) Mid-American All-Indian Center Parking Lot. Financing to be issued at this time - $601,151. (790766/435-107) c. (Third Partial) Main/Westlink Library Carpet Replacement. Financing to be issued at this time - $50,000. (790923/435-123) d. (First Partial) Animal Shelter Incinerator. Financing to be issued at this time - $50,000. (791152/435-146) e. (Second Partial) Century II Stage Renovation. Financing to be issued at this time - $46,000. (791202/435-149) f. (Second Partial) Century II Air Conditioning and Heating Equipment. Financing to be issued at this time - $2,100,000. (791244/435-153) g. (Second Partial) Main Library Entrance Vestibule. Financing to be issued at this time - $4,000. (791277/435-156) h. (Second Partial) Century II Interior Renovation. Financing to be issued at this time - $450,000. (791293/435-158) i. (Second Partial) Art Museum Chiller Replacement. Financing to be issued at this time - $20,000. (791483/435-177) j. (First Partial) Art Museum Carpet Replacement. Financing to be issued at this time - $199,000. (791491/435-178) k. (First Partial) Fire Facility Repairs and Modifications (1996 CIP). Financing to be issued at this time - $100,000. (791541/435-183) l. (First Partial) Cessna 21st Street Job Training and Subassembly Facility. Financing to be issued at this time - $1,000,000. (617985/802-001) Motion -- Knight moved that the Statements of Cost be approved and filed. Motion -- carried carried 6 to 0. (Gale absent) SANITARY SEWER PETITION FOR A SANITARY SEWER TO SERVE WEBB ROAD COMMERCIAL ADDITION (EAST OF 21ST, WEST OF WEBB). (District II) Agenda Report No. 96-1035. On May 21, 1996, the City Council approved a petition for a sanitary sewer to serve Webb Road Commercial Addition. An attempt to award a construction contract within the budget set by the petition was not successful. A new petition with an increased budget has been submitted. The signatures on the new petition represent 100% of the improvement district. The original petition totaled $80,000. The new petition totals $90,000. The funding source is Special Assessments. Motion -- Knight moved that the Petition be approved and the Resolution be adopted. -- carried Motion carried 6 to 0. (Gale absent) RESOLUTION NO. R-96- 424 Resolution of findings of advisability and Resolution authorizing construction of Lateral 30, Main 24, War Industries Sewer (east of 21st, west of Webb), Project No. 468- 82607 in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 6 to 0. (Gale absent) Yeas: Cather, Cole, Ferris, Gale, Kamen, Rogers, Knight. BOARD MINUTES MINUTES OF ADVISORY BOARDS. Board of Appeals of Plumbers and Gas Fitters, 12/3/96 Board of Park Commissioners, 11/18/96 CPO Coordinating Board, 12/4/96 CPO Northeast Council 1, 11/25/96 CPO East Council 2, 11/25/96 CPO North Central Council 6, 11/27/96 Historic Preservation Board, 11/18/96 Human Services Board, 11/21/96 Police & Fire Retirement System, 11/20/96 Public Art Advisory Board, 11/25/96 Sister Cities Advisory Board, 11/1/96 Wichita Employees' Retirement System, 11/20/96 Wichita Public Library, 11/19/96 Wichita Airport Authority, 11/4/96 Wichita-Sedgwick County Board of Health, 11/14/96 Wichita-Sedgwick County Emergency Communications Advisory Board, 11/21/96 Motion -- carried Knight moved that the Minutes be received and filed. Motion carried 6 to 0. (Gale absent) EASEMENTS/DEDICATIONS EASEMENTS AND DEDICATIONS. a. Drainage Easement dated November 19 ,1996, from Harold & Betty Bliss for a tract in Sheplers Addition (47th, Seneca to Broadway, Index #706234) (no cost to City). b. Utility Easement dated November 25, 1996, from Dean W. Baesel for a tract in Four H Addition (Lateral 105, Westlink Sewer, Index #742932) (no cost to City). c. Easement dated November 22, 1996, from Edward L. Pennington for a tract in Meridian Gardens Addition (Lateral 39, Main 21, Sanitary Sewer No. 22, Index #742791) (no cost to City). d. Two Easements dated September 5, 1996, from Jack D. Ritchie for tracts in Horseshoe Bay Addition (Horseshoe Bay Paving, Index #763946) (no cost to City). e. Dedication dated November 20, 1996, from Rod Nelson for a tract in Beacon Hill Addition (29th Street Bridge, Index #715276) (no cost to City). f. Easement dated October 1, 1996, from Robert G. Wilson for tracts in Webb Road Commercial Addition and the Northeast Quarter, Section 8, Township 27 South, Range 2 East (Lateral 30, Main 24, War Industries Sewer, Index #742825) (no cost to City). g. Two Easements dated November 18, 1996, from Board of Park Commissioners for tracts in the Northwest Quarter, Section 19, Township 28 South, Range 1 East (Lateral 373, Southwest Interceptor Sewer and Water Line, Index #'s 635151 & 622027) (no cost to City). f. Easements dated August 28, 1996 and November 6, 1996, from John C. Thomas and Carl G. Brown for tracts in Fairlawn Acres and Barber 2nd Additions (Private Pro- ject, Index #607861) (not cost to City). Have been filed and recorded. Motion -- Knight moved that the documents be received and filed and the City Clerk be instructed to record with the Register of Deeds. Motion carried -- carried 6 to 0. (Gale absent) STREET CLOSURES CONSIDERATION OF STREET CLOSURES/USES. Agenda Report. Ritchie Paving and W.B. Carter Construction are requesting the complete closure of McLean Boulevard according to the following tentative schedule: January 6-11, 1997 North line of Lincoln to south line of Taft January 13-25, 1997 North line of Maple to south line of Douglas These complete closures are requested to allow the project to maintain a schedule to complete the project early and will allow for the installation of storm water systems under McLean in advance of street reconstruction. An attempt is being made to schedule necessary water line revisions between Maple and Douglas to be accomplished during the second closure period. Because of the sandy soil conditions and the depth of excavation necessary to install these storm drains under the existing 36" water main, it will be much safer to both the contractor and the traveling public to accomplish this work under a complete closure. The contractor is responsible for notification of adjacent business and residents, placement of construction barricades, and detour signing during the closures. The closure dates are somewhat tentative, pending acceptable weather conditions for construction. However, both closures will not be allowed at the same time. During the Lincoln/McCormick to Taft closure, McLean traffic will be detoured using McCormick, Seneca and Maple Streets or using Lincoln and Market/Main Streets. During the Maple to Douglas closure, McLean traffic will be detoured using Maple, Sycamore and Douglas Streets. Motion -- carried Knight moved that the street closures be approved. Motion carried 6 to 0. (Gale absent) DESIGN SERVICES AGREEMENT FOR DESIGN SERVICES FOR SMITHMOOR FIFTH ADDITION. (DISTRICT II) Agenda Report No. 96-1036 The City Council approved the Smithmoor 5th Addition plat on August 13, 1996. The proposed Agreement between the City and Municipal Engineers provides for the design of Water Distribution System No. 448-89070 and paving Honeytree and Brandon (south of Harry, east of Webb). Because Municipal Engineers provided subdivision engineering services for this addition, it can expedite construction plan preparation. Administrative Regulation 7a allows for the selection of Municipal Engineers under these conditions. Payment will be on a lump-sum basis not to exceed $15,400 and will be paid by Special Assessments. The Agreement has been approved as to form by the Law Department. Motion -- Knight moved that the Agreement be approved and the Mayor be authorized to -- carried execute. Motion carried 6 to 0. (Gale absent) PRAIRIE WOODS ADDITION AGREEMENT FOR DESIGN SERVICES FOR PRAIRIE WOODS ADDITION. (DISTRICT V) Agenda Report No. 96-1037. The City Council approved the Prairie Woods Addition plat on March 21, 1995. The proposed Agreement between the City and Mid-Kansas Engineering Consultants, Inc. (MKEC) provides for the design of Water Distribution System No. 448-88901 and paving Haskell and Haskell Court (north of Pawnee, east of Maize). Because MKEC provided subdivision engineering services for this addition, it can expedite construction plan preparation. Payment will be on a lump sum basis not to exceed $15,160 and will be paid by Special Assessments. Motion -- Knight moved that the Agreement be approved and the Mayor be authorized to -- carried execute. Motion carried 6 to 0. (Gale absent) POWER CENTER ADDITION DESIGN SERVICES FOR I-135 POWER CENTER ADDITION. (DISTRICT III) Agenda Report No. 96-1038 The City Council approved the I-135 Power Center Addition plat on September 14, 1994. The proposed Agreement between the City and Professional Engineering Consultants, P.A. (PEC) provides for the design of Storm Water Sewer No. 455 (east of Hydraulic, south of 31st Street South). Because PEC provided subdivision engineering services for this addition, it can expedite construction plan preparation. Payment will be on a lump-sum basis not to exceed $20,000 and will be paid by Special Assessments. Motion -- Knight moved that the Agreement be approved and the Mayor be authorized to -- carried execute. Motion carried 6 to 0. (Gale absent) CONSTRUCT OVER EASEMENT EASEMENT ENCROACHMENT - LOT 5, BLOCK 7 WESTLINK VILLAGE EIGHTEENTH ADDITION (#109 S. Pine Grove). Agenda Report No. 96-1039. The agreement allows the Estate of Raymond N. Ryman to occupy the public easement and waives all rights to action in law arising out of the encroachment over the easement. In addition, the owner of the property agrees to inspect, maintain, and repair the sewer from such time as construction starts until they cease to occupy the easement. The property owner also agrees to pay other parties for any increased costs that may accrue due to connecting to that portion of the sewer or easement that the structure is over. Finally, the agreement not only allows the City to be held harmless form claims resulting from leaking, cave-in, or other failures of the sewer, but allows the City to be held harmless from claims resulting from replacement or upgrade of lines, manholes, and/or other Department property in the easement. Motion -- Knight moved that the Agreement be approved and the Mayor be authorized to -- carried execute. Motion carried 6 to 0. (Gale absent) K-96 BIKE PATH AGREEMENT FOR K-96 BIKE PATH, OLIVER TO EAST CITY LIMITS. (District I & II) Agenda Report No. 96-1040 On February 8, 1994, the City Council approved an agreement with Wilson Darnell Mann, P.A. (WDM) for the design of a bike path along the K-96 Expressway from Oliver to the East City Limits. On March 19, 1996, the City Council approved the construction of the improvements and an agreement with the Kansas Department of Transportation (KDOT) for 80% Federal funding. This project is included in the 1996 Capital Improvement Program (CIP No. P- 9301). A bike path will be constructed from a point near 29th and Oliver, through Chisholm Creek Park, and along the south side of K-96 to a point about 1/2 mile east of Webb Road. KDOT has asked WDM to revise the plans so that portions of the path will be ten feet wide. Payment to WDM will be made on a lump sum basis not to exceed $1,400 and will be funded by General Obligation Bonds included in the project budget. Motion -- Knight moved that the Supp. Agreement be approved and the Mayor be authorized to -- carried execute. Motion carried 6 to 0. (Gale absent) EAST BANK IMPROVEMENTS EAST BANK IMPROVEMENTS. (DISTRICT VI) Agenda Report No. 96-1041. On April 2, 1996, the City Council approved the construction of improvements to the following east bank streets associated with the new East Bank Hotel. . Waterman, from Wichita to Main Street . Wichita, from Waterman to Lewis . Lewis, from the east end of the Maple/Lewis Bridge to Main Street Also on April 2, 1996, the City Council entered into an agreement with Savoy, Ruggles & Bohm, P.A. (SRB) for design of the improvements. This project is included in the 1996 Capital Improvement Program (CIP No. CA-9601/East Bank Streets). The streetscaping/paving plans will require modifications due to changes in the design of the hotel and parking garage. Payment to SRB will be made on a lump sum basis not to exceed $4,800 and will be funded by General Obligation Bonds included in the project budget. Motion -- Knight moved that the Supp. Agreement be approved and the Mayor be authorized to -- carried execute. Motion carried 6 to 0. (Gale absent) NORTHEAST TRANSMISSION NORTHEAST TRANSMISSION FACILITY. (Districts I, II, & VI) Agenda Report No. 96-1042. On July 18, 1995, the City Council approved the design of the Northeast Transmission Facility, and on February 27, 1996, the City Council entered into an agreement with Professional Engineering Consultants, P.A. (PEC) to design the facility. This project is included in the 1996 Capital Improvement Program (CIP No. W-511). The original alignment was to design the extension of a 48 inch water line from the Hess Pump Station east through the City to an existing 24 inch line at Murdock and Piatt. After considerable discussion between staff and PEC, it was decided that stopping this project at Piatt would provide the City little benefit when considering the long range goal of the City, which is to improve the pressure at the two elevated water towers in the northeast part of the City and to improve water delivery to the Webb Road area and into Andover. The better route according to staff and PEC is to reroute the alignment to connect to the water system at Fountain and the Railroad near the Roosevelt Elevated Water Tank. The change in the alignment increases the design effort from 13,500 lineal feet to approximately 26,500 lineal feet. The maximum payment to PEC has been increased from $91,500 to $171,900, will be made on a cost plus percentage of cost basis and will be paid from Water Utility Funds. Motion -- Knight moved that the Supp. Agreement be approved and the Mayor be authorized to -- carried execute. Motion carried 6 to 0. (Gale absent) SANITARY SEWER SANITARY SEWER RESPONSE PLAN - PHASE IV AND SUPPLEMENTAL CONTRACT AGREEMENT FOR PROFESSIONAL SERVICES. Agenda Report No. 96-1043 The Sewer Master Plan Study completed in May 1992 prepared by Black and Veatch and George Butler Associates made recommendations for improvements to the Sewer Utility system and operations. The heavy rainfall of the spring of 1993 and the sewer backups that followed in a number of areas of the City, emphasized the need for such an effort. Among those recommendations was the need for a comprehensive sewer system analysis and inflow and infiltration (I&I) identification and elimination program. As part of the previous three phases of the Sanitary Sewer Response Plan, George Butler Associates (GBA) has performed field inspections and analyzed approximately 30 percent of the sewer system. They have uniquely numbered all manholes and line segments, developed a comprehensive system inventory database, and developed a computerized map of the entire sewer system. The mapping of the entire City system was the first step in developing an Automated Mapping/Facilities Management (AM/FM) system, which is currently being implemented. GBA has inspected over 11,700 manholes, over 2.6 million feet of sewer line, and 20,970 buildings for illegal sump pump connections. They have found over 1,800 buried manholes and over 3,600 inflow sources, including 969 suspected illegally connected sump pumps, 436 stairwell drains, and over 1,000 manhole failures. Sewer Maintenance is currently notifying each building owner that the identified private sector sources of I&I must be removed from the system. Since the Sewer Response Plan has been initiated GBA has prepared eleven (11) construction rehabilitation projects which have been let for bid. These include rehabilitating over 2300 manholes and over 18,500 feet of line segments which were allowing stormwater and groundwater to enter the system, or were in need of structural repair; raising 583 buried manholes to grade; and upsizing existing sewer lines to obtain more capacity. Additionally, GBA has identified and prioritized six interceptor projects and five collector relief projects. Three of these projects will soon be ready to bid. By identifying and then removing the sources where stormwater and groundwater enter the system, improvements to the system quickly occur, resulting in a reduction in overloaded lines, saving treatment costs, and helping to prevent sewage backups into basements. Staff believes this was illustrated in the spring of 1995 when less than 100 backups were reported during heavy rains, as compared to approximately 350 in 1993. The Sewer Response Plan - Phase IV would continue the inspection of the system in accordance with the original response plan prepared by staff. Listed below is the estimated 1997 project budget: CIP #S-300 Selective System Survey & Analysis$1,099,070 The available 1997 appropriation for the above Capital Improvement Projects to date are: CIP #S-300 Selective System Survey & Analysis$1,100,000 This project will be funded from sewer utility cash and/or future revenue bond issues and the associated debt service is included in currently approved sewer rates. Motion -- Knight moved that the Phase IV expenditures and Supp. Agreement be approved and -- carried the Mayor be authorized to execute the Supp. Agreement. Motion carried 6 to 0. (Gale absent) LANDFILL GAS RIGHTS FIRST AMENDMENT TO LANDFILL GAS RIGHTS AGREEMENT. (District V) Agenda Report No. 96-1044 On December 19, 1995, the City Council approved a Landfill Gas Rights Agreement between the City and Brooks Landfill Gas, LLC. The subject Agreement provides for the development and beneficial use of the landfill gas at the Brooks Landfill. The attached Amendment extends the deadlines from December 31, 1996 and July 31, 1996 to December 31, 1997 for the making of a go/no go decision on the project by the Developer and the time by which facilities must be constructed. For the Developer to remain eligible for federal tax benefits, this First Amendment must be entered into by December 31, 1996. Nothing in the Amendment changes the financial benefits to the City. Motion -- Knight moved that the Agreement Amend. be approved and the Mayor be authorized to -- carried execute. Motion carried 6 to 0. (Gale absent) DOMESTIC VIOLENCE SVCS. DOMESTIC VIOLENCE SERVICES. Agenda Report No. 96-1045 Since 1990, the City of Wichita has provided services to victims of domestic violence through a Victim Advocate Program. During the past year the Wichita/Sedgwick County Domestic Violence Coalition Victim Advocate Program Subcommittee reviewed the present program and made a number of recommendations concerning changes. One of its recommendations was that the Advocacy Program should be financially supported by sources other than the City of Wichita; however, the city should continue to provide some level of support. As a result of this recommendation, private agencies have agreed to provide more of the services under the Advocacy Program and the City of Wichita will contract with an agency for the services of one individual to assist in this effort. A request for proposals to provide these services was issued by the City on October 30, 1996, and Kansas Legal Services, Inc., was selected as the vendor based upon the proposal submitted. The proposal from Kansas Legal Services, Inc., will provide the services of a paralegal who will work in the Victim Advocacy Program to assist in coordination of the provision of advocacy services to domestic violence victims. The cost to the City of Wichita will be $25,600 for salary and benefits for the employee and $1,400 for office supplies for a total contract amount of $27,000. Kansas Legal Services, Inc., has committed to expending up to $9,247 of its own funds to support the services under the program. Funds in the amount of $27,000 have been approved in the Department of Law budget for this purpose. Motion -- Knight moved that the Contract be approved and the Mayor be authorized to -- carried execute. Motion carried 6 to 0. (Gale absent) TREECYCLE PROGRAM TREECYCLE PROGRAM. (All Districts) Agenda Report No. 96-1046. On November 19, 1996, the City Council agreed to fund the TreeCycle Program for 1996, a formerly volunteer annual Christmas Tree recycling effort. Specifications for the program and a request for bid proposals were sent out to community vendors on November 20, 1996, with the submittal deadline being December 4. Eight businesses responded to the request. The specifications stated that the vendor shall set up and police seven sites, post signs, chip the trees, then leave the mulch on each site for the public to pick up, provide for any waste disposal at each site, keep trash picked up from illegal dumping, then dismantle the sites and make final site cleanup. Certified Arborist Tree Service (C.A.T.S.) gave the lowest cost ($6,300 for a 20,000 tree estimate) in their proposal. A contract (attached) has been prepared. The Environmental Education Program is making arrangements with the Wichita Eagle for a newspaper advertisement campaign to alert the public that the TreeCycle Program is active and give locations of the sites and dates for the program. The total cost of this program was calculated to not exceed $50,000, and C.A.T.S. has agreed to complete all work in a substantial and workman-like manner, as described in the specifications provided by the City, for a total cost of $6,300. Thus, the low bid for 20,000 trees, with a unit cost adjustment of $.32 for each tree less than 20,000 and $.25 for each tree over the 20,000 estimate, fits into that estimate. The funds are available through the Public Works landfill bud- get. Promotional costs will be paid out of available funds through the Natural Resources Office and the Environmental Education Program budgets. Motion -- Knight moved that the Contract be approved and the Mayor be authorized to -- carried execute. Motion carried 6 to 0. (Gale absent) SPECIAL LIQUOR TAX 1997 SPECIAL LIQUOR TAX FUND. (Districts 1, 2, 3, 4, and 6) Agenda Report No. 96-1047. Approve the contracts and authorize the Mayor to sign. A New Beginning, Inc. Regional Prevention Center (RPC) Big Brother-Big Sisters of Sedgwick County, Inc. (BB-BS) Mental Health Association of South Central Kansas (MHASCK) Youth Development Services, Inc. (YDS) Parallax Program, Inc. Mid-American All-Indian Center Indian Alcoholism Treatment Services (IATS) Tyospaye, Inc., Pueblo Program for Alcohol and Substance Abuse (PPASA) The contract with A New Beginning in 1997 will treat 216 new clients and provide a total of 1040 hours of substance abuse outpatient counseling. Of the clients served, 95% will be minority adults and youth. A New Beginning will achieve or greatly exceed all 1996 goals and performance objectives. (City Council District 2) The contract with the Regional Prevention Center in 1997 will provide prevention, education, information and referral services to individuals and families who have substance abuse and/or alcohol abuse problems. RPC also provides education and increased awareness and prevention services about substance abuse to individuals, groups, and any at risk individuals or populations. Services will be provided in the following categories and levels: literature distribution (64,400); media campaigns (4); referrals (433); information or consultations (1290); presentations to students (1548); presentations to women (258) and to ethnic groups (10); data consultations (17); workshops (103 hours); parent training (6); technical assistance (344); resource library acquisitions (17); technical assistance to minority communities (43); and cultural competency training (27 hours). RPC should meet all primary 1996 goals and objectives. (City Council District 1) The contract with Big Brothers-Big Sisters of Sedgwick County, Inc. (BB-BS) in 1997 will provide substance abuse prevention/intervention services by matching 96 Little Brothers and Sisters who are living with families with substance abuse problems or who are "at high risk" of developing substance abuse problems. The grant will also provide training for all volunteers and agency professional staff working with high risk youth cases involving chemical dependency and provide support to casework staff in such cases. BB-BS will achieve or exceed all 1996 goals and performance objectives. (City Council District 1) The contract with the Mental Health Association of South Central Kansas, Pathway Program in 1997 will provide substance abuse prevention, education and intervention services to 465 children (6-17) who are COA's (Children of Alcoholics) through volunteer led prevention/education support groups. The program will train 50 volunteer facilitators. It is estimated that the Mental Health Association will meet all contractual goals and objectives in 1996. (City Council District 2) The contract with the Youth Development Services, Inc. (YDS) in 1997 will provide one-to-one substance abuse prevention, education, intervention, referral and supportive services to 25 youth who have a history of substance abuse or at risk of developing a problem. The program provides mentoring, advocacy and guidance in the areas of substance abuse, education, family career planning, life skills and substance abuse education/prevention outcomes. It is anticipated that in 1996 YDS will achieve all of their goals and performance objectives (City Council District 1) The contract with Parallax Program will provide funds to partially fund a substance abuse residential treatment program. It is estimated that the program in 1997 will provide the following categories and levels of services: contract (600); interviews (504); referrals (84); admissions/intakes (432); readmissions (48); ethnic minority admissions (168); female admissions (96); and maintain an 85% utilization rate. The program will also make available voluntary medical services for those clients without resources, such as sick call visits, medical referrals, HIV and TBC testing, counseling, and nutrition/health maintenance presentations. It is anticipated that the program will meet all 1996 contractual goals and objectives. (City Council District 3) The contract with the Mid-America All-Indian Center Indian Alcoholism Treatment Services (IATS), provides funds for contractual outpatient substance abuse services to Native American and other low income persons in Wichita, including a special component for individuals who have been incarcerated and have substance abuse problems. It is estimated that in 1997 that both components combined will treat 155 new clients and 2400 service hours will be provided. It is anticipated that the program will meet or exceed all objectives. (City Council District 6) The 1997 contract with Tiyospaye, Inc., Pueblo Program for Alcohol and Substance Abuse (PPASA) will partially fund an outpatient substance abuse program for Hispanic people with limited English speaking ability and their immediate family members who have inadequate resources to secure these services for themselves. It is estimated that in 1997, 76 primary and secondary clients with limited English speaking ability and their immediate family members will be treated and 960 hours of counseling services will be provided. PPASA addresses a prior gap in services in the community and the program should meet all 1996 goals and objectives. (City Council District 6) The Wichita-Sedgwick County Alcohol and Drug Abuse Advisory Board (ADAAB) recommended approval of the funding allocations. Financial Considerations: The funding source is 1997 special liquor tax funds and the contract amounts are as follows: A New Beginning, Inc. - $19,000 Regional Prevention Center (RPC) - $128,620 Big Brother-Big Sisters of Sedgwick County, Inc. (BB-BS) - $30,500 Mental Health Association of South Central Kansas (MHASCK) - $10,000 Youth Development Services, Inc. (YDS) - $19,980 Parallax Program, Inc. - $69,830 Mid-American All-Indian Center Indian Alcoholism Treatment Services (IATS) - $50,310 Tyospaye, Inc., Pueblo Program for Alcohol and Substance Abuse (PPASA) - $15,000 Motion -- Knight moved that the Contracts be approved and the Mayor be authorized to -- carried execute. Motion carried 6 to 0. (Gale absent) CONTRACT AMENDMENT CONTRACT AMENDMENT - DCCCA, INC., RECOVERY SERVICES COUNCIL. Agenda Report No. 96-1048 On January 9, 1996, the City Council approved special liquor tax funds for Recovery Services Center, Inc., d/b/a DCCCA, Inc. Recovery Services Center, Inc. (RSC) in response to changes in the State ADAS managed care service delivery system has reorganized the adult intermediate treatment and social detoxification programs. RSC has merged the former 25 bed capacity Intermediate Treatment Program with the former 30 bed Social Detoxification Program. The new proposed program can shift services from intermediate treatment use to serve social detoxification clients. The 10 bed Secured Detoxification Program is not affected by the program realignment. (City Council Districts 4 and 6) Effective June,1996 DCCCA, Inc., formally merged with Recovery Services Center, Inc., and DCCCA, Inc., assumed all responsibility for the former Recovery Services Center, Inc. RSC requested that the agency's 1996 contract be amended to their proposed 1997 level of services and that funding remain constant through the 1996 contract year. The Wichita Sedgwick County Alcohol and Drug Abuse Advisory Board (ADAAB) moved to recommend RSC's request to amend their goals and objectives but recommend that 1996 funding be correspondingly reduced by a total of $19,030. (Funding for the combined unit would be decreased from $249,050 to $231,520 and funding for the Medical Services Program would be decreased from $6,500 to $5,000.) ADAAB's recommendations for reduced funding were based on fewer clients being served, decreased staffing needs and reduced overhead/facility costs. Goals for the Family Services Program were recommended to be proportionately lowered to compare with the 1996 funding reduction. The overall budgeted amount for DCCCA, Inc., Recovery Services Center for 1996 from special liquor tax funds would be decreased by $19,030. Motion -- Knight moved that the Contract Amend. be approved and the Mayor be authorized to -- carried execute. Motion carried 6 to 0. (Gale absent) NEW FIRE STATION CONSTRUCTION OF NEW FIRE STATION #18 AT 2800 NORTH WEBB ROAD. (DISTRICT II) Agenda Report No. 96-1049 On August 13, 1996, the City Council approved the construction of a new fire station near Colonel James Jabara Airport and authorized the Staff Screening and Selection Committee to select an architect. This project is included in the 1996-2005 Capital Improvement Program, (CIP No. PB-9231, page 189). Response times for the first companies to the far northeast portion of the city are high and getting higher. Second and third arriving companies have even higher response times. A fire station in this vicinity would greatly improve service to the area. Poor response time, plus increased expansion and call volume to the area support the need for a station. The new station will be a 6,565 square foot two truck bay facility. On November 25, 1996, the Staff Screening and Selection Committee selected McCluggage, Van Sickle & Perry (MVP) to design the station. A contract for the design services (attached) has been prepared. Payment to MVP will be $28,000 plus reimbursable expenses not to exceed $7,000 for site surveys, soil tests, etc. $730,000 is included in CIP Project No. PB- 9231 for the design and construction of the new fire station. The funding source is General Obligation Bonds. Motion -- Mayor Knight moved that the Project be approved and the Resolution be adopted; and the Contract be approved and the Mayor be authorized to sign. Motion carried -- carried 6 to 0. (Gale absent) RESOLUTION NO. R-96- 425 A Resolution declaring the City's intention of using existing owned property in the City of Wichita, Kansas, for the purpose of building and constructing a fire station thereon; said fire station to be built and constructed in 1997/1998 as a new Fire Station No. 18; directing the City manager to have design, plans, and specifications for the construction of such fire facility prepared and initiated; declaring it to be the intention of the Governing Body to fund the cost of such construction by the issuance of City of Wichita General Obligation Bonds in the amount not to exceed $730,000.00, presented. Knight moved that the Resolution be adopted. Motion carried 6 to 0. (Gale absent) Yeas: Cather, Cole, Ferris, Kamen, Rogers, Knight. COMMUNICATION EQUIPMENT Purchase Communications Equipment for Police Department. Agenda Report No. 96-1050 The Police Department has requested 6 portable radios, 6 lapel microphones, and 1 individual charger. Equipment is for additional police officers funded from the Weed and Seed Grant appropriations. The equipment to be purchased must be compatible to the 800 MHZ trunked communications system operated by the Department of Emergency Communications. The equipment must be integrated into the shared mobile relay to provide efficient and dependable range and clarity of communications. To be compatible with the existing 800 MHZ system (which was purchased from Motorola) and fully integrate into this system the equipment purchased is available only from Motorola Communications and Equipment. The purchase of this radio equipment will cost $10,959.00. There are sufficient funds available for the purchase of this equipment from the 1996 budget. Motion -- Knight moved to approve the purchase of radio equipment from Motorola Communications and Equipment in the amount of $10,959.00 as allowed under the --carried provisions of the purchasing ordinance for sole source of supply. Motion carried 6 to 0. (Gale absent) PROPERTY ACQUISITION ACQUISITION OF PROPERTY IN PLANEVIEW (PLANEVIEW ACTION PLAN). Agenda Report No. 96-1051. Tract No. 5 is located at 4248-48A-50 Whitney Lane (Lot 56, Block O, Planeview, Subdivision No. 1) and is owned by Edna C. Johnson. The property was appraised at $21,000 and the owner has agreed to accept the City's offer. Anticipated costs of $44,500 for acquisition. Funds have been allocated to the Planeview area improvements with use of CDBG funds for acquisition and relocation of tenants. Motion -- Knight moved that the Contract be approved and the Mayor be authorized to sign -- carried the necessary documents. Motion carried 6 to 0. (Gale absent) BRIDGEPORT IND. PAR