MINUTES OF THE MEETING OF THE CITY COUNCIL Wichita, Kansas, December 11, 2001 Tuesday, 9:00 A.M. The City Council met in regular session with Mayor Knight in the Chair. Council Members Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, present. Chris Cherches, City Manager; Gary Rebenstorf, Director of Law; Pat Burnett, City Clerk; present. The Council and audience had a moment of silent prayer. The pledge of allegiance to the flag was participated in by the Council Members, staff, and guests. Minutes -- approved The Minutes of the regular meeting of November 20, 2001, were approved 7 to 0. AWARDS AND PRESENTATIONS MEISTERINGERS The Mueller Meisteringers entertained with Christmas songs. PROCLAMATIONS Proclamations previously approved were presented. SERVICE CITATION Distinguished Service Citation was given. PUBLIC AGENDA Karole Bradford, Safe State Kansas/Inter-Faith Ministries – “Celebrate Safety Campaign.” Karole Bradford Karole Bradford spoke regarding the “Celebrate Safety Campaign,” a gun violence prevention project. The goal of the Project is to reduce random gunfire at New Years. NEW BUSINESS BOMBARDIER - IRB PUBLIC HEARING – ISSUANCE OF INDUSTRIAL REVENUE BONDS – BOMBARDIER LEARJET. (District V) Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 01-1328. On September 10, 1996, Council approved a five-year Letter of Intent for Industrial Revenue Bonds in an amount not-to-exceed $86 million, issued to Bombardier Learjet. Council also approved a ten-year 100% ad valorem property tax exemption on bond-financed property. Under authority of the 1996 Letter of Intent, City Council has authorized issuance of Industrial Revenue Bonds to Bombardier Learjet in the amount of $12.24 million in 1996; $9.59 million in 1997; $5.7 million in 1998, $6.8 million in 1999, and $17.5 million in 2000. On September 10, 2001, the Letter of Intent expired and on November 20, 2001, City Council authorized a reinstatement and an extension of an additional three-years of the Letter of Intent until December 31, 2004, to allow Bombardier Learjet to expend the remaining balance of $35.1 million. The company is now requesting the issuance of City of Wichita Industrial Revenue Bonds in an amount not-to-exceed $21,600,000, to finance its capital expenditures for the year 2001. In addition, Learjet is requesting an amendment to its 1996 IRB Lease Agreement to permit the release of property financed by IRBs in the upcoming years. Proceeds from the sale of the 2001 bond issue will be used for the purpose of purchasing, acquiring, constructing, and equipping improvements and additions to existing facilities. Bond proceeds continue to be used to finance the expansion and upgrading of facilities accommodating increased personnel and space required to develop and produce four of Bombardier’s business jet aircraft: the Learjet 31A, the Learjet 60, the Learjet 45, and the new Continental Jet. Since City Council approval of the 1996 IRB Letter of Intent, Bombardier Learjet has added approximately 1,000 new jobs and has complied with the Standard Conditions contained in the City’s IRB Policy. The IRB Lease Agreement provides for an option to purchase the entire Project once all bonds have been retired. However, since 1996, additional property has been financed under the 1996 Lease. Therefore, it will be necessary to amend the Lease and other documents, in order to provide for the release of a portion of the bond-financed property in upcoming years. Bombardier Learjet agrees to pay all costs of issuing the bonds and agrees to pay the City's $2,500 annual IRB administrative fee for the term of the bonds. The City Council has approved a 100% tax abatement of ad valorem property taxes on the expansion project. The law firm of Hinkle Elkouri, L.L.C. will serve as bond counsel in the transaction. Bombardier Aerospace will purchase the bonds, and as a result bonds will not be offered to the public. Bond documents have been prepared by bond counsel for the project. The City Attorney’s Office will review and approve the final form of bond documents prior to the issuance of any bonds. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Martz moved that the public hearing be closed; the amendments to the supplemental Lease, and first reading of the Bond Ordinance authorizing the execution and delivery of documents for the issuance of Industrial Revenue Bonds in an amount not-to-exceed $21,600,000 be approved; and the necessary -- carried signatures be authorized. Motion carried 7 to 0. ORDINANCE An Ordinance authorizing the City of Wichita, Kansas, to issue its Taxable Industrial Revenue Bonds in the aggregate principal amount not to exceed $21,6000,000 for the purpose of providing funds to purchase, acquire, construct and equip improvements and additions to certain existing facilities located in the City of Wichita, Kansas; prescribing the form and authorizing execution of a Fifth Supplemental Trust Indenture by and between the City and Intrust Bank, N.A., Wichita, Kansas, as Trustee with respect to the Bonds; prescribing the form and authorizing the execution of a Fifth Supplemental Lease Agreement by and between Learjet Inc. and the City; approving the form of a Guaranty Agreement; and authorizing the execution of a Bond Purchase Agreement by and between the City and Learjet Inc., as purchaser of the bonds, introduced and under the rules laid over. CESSNA - IRB PUBLIC HEARING - ISSUANCE OF INDUSTRIAL REVENUE BONDS – CESSNA AIRCRAFT COMPANY. (Districts III and V) Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 01-1420. Between 1991 and 1996, City Council has approved Letter of Intents for Industrial Revenue Bonds in an aggregate principal amount of $500 million, and approved a five-plus-five-year 100% ad valorem tax exemption for property financed with bond proceeds to Cessna Aircraft Company. Bond proceeds were used to expand and equip facilities located on One Cessna Boulevard and 5800 E. Pawnee to accommodate the space required to develop and produce the four new business jet aircraft; CitationJet, Citation VI, VII and X. Between 1991 and 1996 $402 million IRBs were issued to Cessna Aircraft Company. On June 8, 1999, City Council approved an additional five-year Letter of Intent in an amount not-to-exceed $600 million and a 100% ad valorem tax exemption for property financed with the bond proceeds and since then has issued $185.8 million. Bond proceeds are being utilized to expand and upgrade facilities, technology and manufacturing equipment to accommodate increased personnel and space required to develop and deliver Cessna’s growing product line and volume of sales. The company is now requesting the issuance of City of Wichita Industrial Revenue Bonds in an amount not-to-exceed $105,000,000. In addition, Cessna is requesting an amendment to its 1991 IRB Lease Agreement to permit the release of property financed by IRBs in that year. Specific improvements at the Cessna One property, include renovations and upgrades to parts warehousing, aircraft completion, engineering, assembly, and the Pawnee facility manufacturing expansion. Equipment is also planned. The expanded facilities and upgraded equipment are primarily focused on the manufacture of the Citation CJ2 and Citation Sovereign models. Since 1997, Cessna created over 2,500 new jobs in Wichita. The taxable Bonds will be privately placed with the company’s principal bank. Cessna Aircraft Company has complied with the Standard Conditions contained in the City’s IRB Policy. The 10-year tax abatement period with respect to the Series 1991 Bonds has expired and it is the company’s intent to surrender the 1991 Bonds for cancellation in January 2002. The 1991 IRB Lease Agreement provides for an option to purchase the entire Project once all bonds have been retired. However, since 1991, additional property has been financed under the 1991 Lease. Therefore, it will be necessary to amend the Lease and other documents, in order to provide for the purchase of a portion of the bond-financed property. Cessna Aircraft Company agrees to pay all costs of issuing the bonds and agrees to pay the City’s $2,500 annual IRB administrative fee for the term of the bonds. City Council has approved a five-plus-five-year 100% ad valorem tax exemption on bond-financed property. Bond documents have been prepared by Hinkle Elkouri, bond counsel for the project. The City Attorney’s Office will review and approve the final form of any bond documents prior to the issuance of any bonds. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Martz moved that the public hearing be closed; the amendments to the supplemental Lease and first reading of the Bond Ordinance authorizing the execution and delivery of documents for the issuance of Industrial Revenue Bond in an amount not-to-exceed $105,000,000 be approved; and the necessary -- carried signatures be authorized. Motion carried 7 to 0 ORDINANCE An Ordinance authorizing the City of Wichita, Kansas, to issue its Taxable Industrial Revenue Bonds, Series XIII, 2001 (Cessna Aircraft Company), in the aggregate principal amount of not to exceed $105,000,000 for the purpose of purchasing, acquiring, constructing and installing an Industrial and Commercial Facility; authorizing execution of an Eleventh Supplemental Trust Indenture by and between the City and Intrust Bank, N.A., Wichita, Kansas, as Trustee with respect to the Series XIII, 20001 Bonds; authorizing the City to lease said project to Cessna Aircraft Company; authorizing the execution of an Eleventh Supplemental Lease by and between the City and Cessna Aircraft Company; authorizing the execution of a Bond Purchase Agreement by and between the City and Cessna Aircraft Company, as purchaser of the Bonds; and authorizing execution of a Bill of Sale. CAMBRIDGE - IRB PUBLIC HEARING AND ISSUANCE OF INDUSTRIAL REVENUE BONDS – CAMBRIDGE SUITES HOTEL EXPANSION. (District I) Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 01-1330. On March 27, 2001, the City Council approved a Letter of Intent to issue Industrial Revenue Bonds for Cambridge Suites, a Wichita based hotel managed by Candlewood Hotel Co., Inc., in the amount of $2 million and a five-year 100% property tax abatement on all bond-financed property not currently on the tax rolls. The bond proceeds will be used for the purpose of constructing/equipping the hotel complex, located at 120 W. Orme. On June 19, 2001, City Council also approved and amendment to the Letter of Intent to Cambridge Suites authorizing the company’s request to change the name of the legal entity to Wichita Residence, a General Partnership. Cambridge Suites is now requesting the issuance of IRBs at this time, in the amount of $1,421,000. In 1975, the first Residence Inn was opened in downtown Wichita. The hotel included sixty-four guest suites, a gatehouse/office facility and a swimming pool. It was operated as a Residence Inn until 1998. In that year, the hotel was extensively remodeled and converted to a Cambridge Suites hotel. Cambridge Suites is now being expanded to include the addition of three, two-story buildings (pods) making up twenty-four new upscale guest suites, and a new gatehouse/office building. The viability of the existing sixty-four units is enhanced by the addition of the twenty-four new guest suites. The main entrance to the hotel will be moved to Main Street (near Kellogg) so the entire complex will be reoriented toward the downtown area. The hotel complex will be leased to Wichita Residence, a general partnership, Jack P. Deboer, Managing Partner, which will serve as Tenant in the IRB lease. USES OF FUNDS * Construction Costs $1,176,489 * Furniture & Equipment 177,247 * Contingency 67,264 Total Cost of Project: $1,421,000 Cambridge Suites has complied with all Letter of Intent conditions contained in the City’s IRB Policy. The firm of Hinkle Elkouri, L.L.C. serves as bond counsel in the transaction. The bond will be placed with the Tenant’s lender, Central State Bank & Trust. Cambridge Suites agrees to pay all costs of issuing the bonds and agrees to pay the City's $2,500 annual IRB administrative fee for the term of the bonds. Bond documents required for the issuance have been prepared by bond counsel for the project. The City Attorney's Office will review and approve the final form of bond documents prior to the issuance of any bonds. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Brewer moved that the public hearing be closed; first reading of the Bond Ordinance authorizing the execution and delivery of documents for the issuance of Industrial Revenue Bonds in an amount of -- carried $1,421,000 be approved; and the necessary signatures be authorized. Motion carried 7 to 0. ORDINANCE An Ordinance of the City of Wichita, Kansas, authorizing the issuance of $1,421,000 aggregate principal amount of taxable Industrial Revenue Bonds, Series IV, 2001, (Cambridge Suites Project) for the purpose of providing funds to acquire, construct and equip an expansion to an existing commercial facility; prescribing the form and authorizing execution of a Trust Indenture by and between the City and Central Bank and Trust Co., Wichita, Kansas, N.A., as Trustee with respect to the Bonds; prescribing the form and authorizing the execution of a Lease Agreement by and between the City and Wichita Residence, a General Partnership; approving the form of Guaranty Agreement between Wichita Residence, a General Partnership, as Guarantor and Central Bank and Trust Co., Wichita, Kansas, as Trustee; approving the form of individual limited Guaranty Agreement between Jack P. Deboer, as individual limited guarantor and Central Bank and Trust Co., Wichita, Kansas, as Trustee; authorizing the execution of a Bond Placement Agreement by and among the City of Wichita, Kansas, Wichita Residence, a General Partnership, Wichita, Kansas and Central Bank and Trust Co., as purchaser of the Bonds, introduced and under the rules laid over. COLEMAN - IRB PUBLIC HEARING AND ISSUANCE OF INDUSTRIAL REVENUE BONDS – THE COLEMAN COMPANY, INC. (District I) Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 01-1331. On August 10, 1993, City Council approved the issuance of a Letter of Intent for IRBs in an amount not to exceed $80 million, issued to the Coleman Company, Inc. with a five year term, and approved a ten-year 100% property tax abatement for property financed with IRBs. Between 1993 and 1998, $76 million IRBs were issued to finance the construction of a new corporate headquarters, the expansion of existing manufacturing facilities and the purchase of additional machinery and equipment for its manufacturing facilities in Wichita and Maize. On October 19, 1999, City Council approved an additional four-year Letter of Intent in an amount not-to-exceed $45 million and a 100% five-plus-five-year ad valorem tax exemption on bond financed property and issued $5.3 million in December 1999. The City Council also approved the issuance of $15.5 million in December 2000, as a result of new product offerings, new tooling and manufacturing equipment was required in conjunction with their previous improvement project. The company is now requesting the issuance of City of Wichita Industrial Revenue Bonds in an amount not-to-exceed $12,200,000. Bond financed improvements will be used for the purpose of paying the cost of acquiring, constructing and installing the 2001 additions. The focus of the Coleman enhancement project is a structural factory redesign and retooling of the cooler product area. The Coleman Company Inc.’s corporate headquarters is located at 2111 E. 37th Street North in northeast Wichita which houses manufacturing as well as research and development operations. A secondary location is Coleman’s Beacon plant that is utilized to manufacture propane fuel containers and is a manufacture of machined parts located in the City of Maize. Coleman has temporarily moved some of its corporate offices to the former Thorn America complex at 37th Street North and Rock Road. Bond financed personal property may be located in that facility. Coleman expects to add between 262 and 1,042 new jobs to their Wichita and Maize Plants during the four-year period covered by their Letter of Intent. Coleman exports 99% of its products out of the state of Kansas. The Coleman Company, Inc. agrees to pay all costs of issuing the bonds and agrees to pay the City's $2,500 annual IRB administrative fee for the term of the bonds. The City Council has approved a 100% five-plus-five-year ad valorem tax exemption on the expansion project. Bond documents have been prepared by Hinkle Elkouri, L.L.C., bond counsel for the project. The City Attorney's Office will review and approve the final form of bond documents prior to the issuance of any bonds. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Brewer moved that close the public hearing be closed; first reading of the Bond Ordinance authorizing the execution and delivery of documents for the issuance of Industrial Revenue Bonds in an amount not-to-exceed $12,200,000, be approved; and the necessary signatures be authorized. Motion -- carried carried 7 to 0. ORDINANCE An Ordinance authorizing the City of Wichita, Kansas, to issue its Taxable Industrial Revenue Bonds, Series XIV, 2001 (The Coleman Company, Inc.) in the aggregate principal amount of not to exceed $12,200,000.00 for the purpose of providing funds to purchase, acquire, construct and equip improvements and additions to certain existing facilities located in the City of Maize, Kansas and the City of Wichita, Kansas; prescribing the form and authorizing execution of an Eighth Supplemental Trust Indenture by and between the City and BNY Trust Company of Missouri, as Trustee, with respect to the Bonds; prescribing the form and authorizing execution of an Eighth Supplemental Lease Agreement by and between the City and The Coleman Company, Inc; approving the form of a Guaranty Agreement; authorizing the execution of a Bond Purchase Agreement by and between the City, and the Coleman Company, Inc., as purchaser of the Bonds, introduced and under the rules laid over. HALL'S CULL IRB ISSUANCE OF INDUSTRIAL REVENUE BONDS – HALL’S CULLIGAN WATER. (District II) Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 01-1332. On October 24, 2000, City Council approved a Letter of Intent to issue IRBs in an amount not-to-exceed $3.7 million, and approved a and five-year 100% tax exemption on bond-financed property to Hall’s Culligan Water. Bond proceeds will be used to finance the cost of acquiring, constructing and equipping a corporate office, manufacturing plant and warehouse facility located at Webb Road and 26th Street North in northeast Wichita. The company is now requesting issuance of IRBs at this time, in the amount not-to-exceed $3,700,000. Culligan Water is a franchise of Culligan Water Technologies. Culligan Water's business is water quality improvement for homeowners, commercial and establishments, and industry. While a portion of the Project’s use will be to serve local customers, the facility will also act as a regional water bottling plant and an Ultra Pure water equipment manufacturing plant. The bottled water will be distributed state-wide, and the equipment manufactured at the Project will be shipped to customers and Culligan dealerships nationwide. The Project will also serve as the corporate headquarters for the six Culligan dealerships operated by Culligan Water. Four of these dealerships are located in Kansas and two are located in the state of Ohio. The new 52,000 SF facility will provide corporate functions for these locations, including management, marketing, payroll and accounting. Culligan Water currently has a total of 70 employees located in Wichita, and has committed to hire 15 new employees (in Wichita) over the next five years. Bond proceeds are estimated to be used as follows: USES OF FUNDS Purchase Land $ 346,000 Construct New Building and Site Improvements 2,697,500 Fixtures and Equipment 630,000 Issuance Costs 26,500 Total Cost of Project: $3,700,000 The Company plans to privately place the bonds with a financial institution. The Company has complied with the City’s requirements contained in the Standard Letter of Intent Conditions. The Company agrees to pay all costs of issuing the bonds and the City's $2,500 annual IRB administrative fee for the term of the bonds. City Council has approved a five-year 100% tax abatement of ad valorem property taxes on the bond-financed property. The estimated first year’s taxes on Culligan Water’s proposed $3.7 million expansion would be $66,852, on real property improvements and $13,380 on personal property, based on the 2001 mill levy. Using the allowable tax exemption of 100 percent, the City would be exempting (for the first year) $80,232 of new taxes for the real and personal property tax rolls. The tax exemption would be shared among the taxing entities as follows: City - $25,419; County/State - $24,442; and USD 375 - $30,371. Bond documents required for the issuance of bonds have been prepared by Hinkle Elkouri Law Firm, L.L.C., bond counsel for the project. The City Attorney's Office will review and approve the final form of bond documents prior to the issuance of any bonds. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Pisciotte moved that public hearing be closed; first reading of the Bond Ordinance authorizing the execution and delivery of documents for the issuance of Industrial Revenue Bonds in an amount not-to- -- carried exceed $3,700,000 be approved; and the necessary signatures be authorized. Motion carried 7 to 0. ORDINANCE An Ordinance of the City of Wichita, Kansas, authorizing the issuance of not to exceed $3,700,000 Aggregate Principal Amount of Taxable Industrial Revenue Bonds, Series XI, 2001, (CRH Limited Company for the purpose of providing funds to purchase, acquire, construct and equip a commercial and manufacturing facility; prescribing the form and authorizing execution of a Trust Indenture by and between the City and Intrust Bank, N.A., as Trustee with respect to the Bonds; prescribing the form and authorizing the execution of a Lease Agreement by and between the City and CRH Limited Company; approving the form of a Guaranty Agreement; approving the sublease of the project to Wichita Water Conditioning, Inc; authorizing the execution of a Bond Placement Agreement by and between the City, CRH Limited Company, Wichita Water Conditioning, Inc and Intrust Bank, N.A., as purchaser of the Bonds, introduced and under the rules laid over. BUTTONWOOD REQUEST FOR LETTER OF INTENT FOR TAX-EXEMPT MULTI-FAMILY MORTGAGE REVENUE BONDS – BUTTONWOOD TREE APARTMENTS. (District II) Agenda Report No. 01-1333. Buttonwood Tree L.L.C., is requesting City Council approval of a one-year Letter of Intent for the issuance of Tax-Exempt Multi-Family Mortgage Revenue Bonds in an amount not-to-exceed $8,750,000. The proceeds of the proposed bonds will be used to finance the cost of acquisition and rehabilitation of an existing 216-unit apartment project known as Buttonwood Tree Apartments, located at 9211 East Harry in southeast Wichita. The project will also utilize Low Income Housing Tax Credits as a component of the financing package. Buttonwood Tree L.L.C., is the proposed buyer of a 216-unit apartment project that was built in 1982. The project consists of 21 separate buildings with most having two stories located on a 12-acre site. The project also includes tennis courts, a fitness room, children’s playground, and a car wash facility. Some of the units have fireplaces, and all have balconies or patios. The rehabilitation of the complex will include such items as new siding, replacing parking lots and driveways, improving the general appearance of the properties, assure ADA compliance and equip each unit with washer and dryer hookups. Other items to be included in rehabilitation will be to improve television hookups, new exercise equipment, high-speed internet hookups and to install new windows in some of the units. Buttonwood Tree L.L.C., will employ up to 10 new jobs on a full and part time basis as a result of the project. An estimated analysis of the sources and uses of project funds is: SOURCES OF FUNDS Tax Credit Equity $2,070,000 Bond Proceeds 8,750,000 Total Sources 10,820,000 USES OF FUNDS Acquisition $7,422,240 Rehabilitation Costs 1,750,000 Fees and Contingency 1,647,760 Total Uses $10,820,000 The firm of Hinkle Elkouri Law Firm, L.L.C., will serve as bond counsel in the transaction. Bonds will be underwritten by Fannie Mae and publicly reoffered to private investors. Buttonwood Tree L.L.C., agrees to comply with the Standard Conditions contained in the City’s IRB Policy. The Department of Commerce and Housing, administrator of the state's low-income housing tax credit program, requires a resolution of support from the City in connection with applications for tax credits. In accordance with the City's tax credit policy, a review of the project by District Advisory Board, the Housing Advisory Board, and the Development Coordinating Committee is required, prior to the issuance of a resolution of support by the Council. Each entity has completed its review and has recommended approval of the resolution. Further, under the tax credit policy, the developer must reserve at least 20% of the units for market-rate tenants. Buttonwood Tree L.L.C., agrees to pay all costs of issuing the bonds and agrees to pay the City’s $2,500 annual IRB administrative fee for the term of the bonds. The City’s Attorney’s Office will review and approve the form of bond documents prior to the issuance of any bonds. The public hearing held in conjunction with this item satisfies the TEFRA hearing requirement in the federal tax code for tax-exempt bonds, as well as the public hearing requirement in the City’s policy governing support for low income housing tax credits. Notices of the tax credit public hearing have been mailed to owners of all property located within 200 feet of the proposed project site. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Pisciotte moved that the Letter of Intent to Buttonwood Tree L.L.C., for Tax-Exempt Multi-Family Revenue Bonds in an amount not-to-exceed $8,750,000, subject to the Standard Letter of Intent Condition be approved; and the Resolution in support of the developer's application for Low-Income Housing Tax Credits be adopted. Motion carried 6 to 1. Lambke – No. RESOLUTION NO. 01-491 A Resolution establishing support for an application for low income tax credits, as required by the State of Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 6 to 1. Yeas: Brewer, Fearey, Gale, Martz, Pisciotte, Knight. (Lambke, no) Mayor Knight left the Bench; Vice Mayor Pisciotte in the Chair. MCCORMICK/ARM. REINSTATEMENT AND EXTENSION OF LETTER OF INTENT FOR INDUSTRIAL REVENUE BONDS – MCCORMICK-ARMSTRONG CO., INC. (District VI) Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 01-1334. On October 29, 1996, City Council approved a Letter of Intent to issue Industrial Revenue Bonds to McCormick-Armstrong Co., Inc., located at 1501 E. Douglas in near-east Wichita, in an amount not-to-exceed $11 million for a five-year period, and a five-plus-five-year 100% tax exemption on bond-financed property. On December 3, 1996, City Council approved the issuance of IRBs in the amount of $2.46 million for the purpose of financing the acquisition of a printing press and supporting computer hardware and software. City Council also approved the issuance of $2.3 million on July 27, 1999, for the purpose of financing the purchase, rehabilitation, and installation of certain manufacturing equipment at their existing Wichita facility. On October 29, 2001, the Letter of Intent expired, with a remaining balance of $6.24 million. The company is requesting a reinstatement and an extension of one-year of the Letter of Intent until October 31, 2002. In addition, the company is requesting City Council approval of a second five-year ad valorem tax abatement on its 1996 bond-financed property. McCormick-Armstrong is among the largest commercial print product manufacturers in Kansas. McCormick utilizes state-of-the-art printing technology for the production of advertising, catalogs, short-run publications, calendars, etc. The company is privately owned by E. W. Armstrong and family. The bond-financed equipment will include a new state-of-the-art printing press and associated production equipment used in the process of manufacturing printed products. The extension will allow the company to proceed with the major equipment upgrade in the prepress department to implement “direct to plate” technologies, which will include new proofing and plate setting equipment. As a result of the upgrade it will allow for efficiencies sought out by the more sophisticated print buyers, drawing increased out-of-state business to Wichita. McCormick Armstrong annual sales revenues have increased by 33%. As a result of the bond issue and tax exemption, McCormick Armstrong committed to expand in its capacity by the purchase of additional machinery and equipment, and creating 50 new jobs within five years. A measure of McCormick Armstrong’s initial five-year project commitments and outcomes are as follows: 1996 Commitment December 2001 New Machinery & Equipment Purchased equipment worth over $4.7 million Create 50 new jobs in five-years Created 10 new jobs Although McCormick Armstrong has only added 10 new jobs since bonds were issued, the company is making the commitment to add 10 more jobs over the next five years in conjunction with the upgrade. The reason given for the shortfall in new jobs is that only 43% of the original $11 million project has been completed. The most recent $2.3 million IRB issue was completed December 15, 2000, and as a result the company was experiencing a strong growth spurt which suddenly dropped-off in April of 2001 when the printing industry began to experience a recession. McCormick had trained secondary pressmen to head-up a new press crew, scheduled to be in-place August 1st of this year. Due to the recent slump in sales volume, plans to add the additional crew have been deferred. However, McCormick Armstrong has been able to maintain their existing production crews, with no lay-offs, in spite of the present economic pressures. The company expects to continue employment growth when the economy recovers. There is no financial impact on the City resulting from the requested extension. Vice Mayor Pisciotte Vice Mayor Pisciotte inquired if anyone wished to be heard and no one appeared. Motion -- Brewer moved that the reinstatement and extension of the IRB Letter of Intent to McCormick Armstrong for an additional year, and a second five-year tax abatement on the 1996 bond-financed -- carried property subject to ongoing efforts to meet job creation, be approved. Motion carried 6 to 0. (Knight absent) CINEMA II PUBLIC HEARING – RE-ESTABLISHING REDEVELOPMENT DISTRICT (TAX INCREMENT FINANCING) FOR OLD TOWN CINEMA II PROJECT. (District VI) Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 01-1335. On November 6, 2001, the City Council adopted a resolution setting a public hearing on the subject of reducing the boundaries of the Old Town Cinema Redevelopment District. The original Old Town Cinema District was established in 1999 to provide tax increment financing for the development of a multiplex cinema complex, offices, apartments, retail space and parking structures in an area north and west of the existing Old Town District. Since that time, the scope of the project has been reduced which eliminated the need for a larger financing district. It is therefore proposed to reduce the boundaries of the tax increment financing district to an area in which it is certain that redevelopment will occur. The current boundaries of the Old Town Cinema Redevelopment District are Central Avenue on the north, Emporia on the west, Wabash on the east (one block east of Washington) and Douglas on the south, except for the area of the original Old Town between the Santa Fe railroad tracks and Washington. The proposed new boundary includes only the area immediately north of Old Town, from the railroad tracks to Washington and from Second Street to Third Street. Under previous state law, the only way to change the boundaries of a TIF district was to completely replace the old TIF district with a new one, following all of the statutory requirements including notifying property owners and occupants by certified mail and holding a public hearing before establishing the new district by ordinance. The consequence of this procedure is that the base year for calculating TIF revenue would be moved forward to the year the new district is established, potentially diminishing the amount of TIF revenue. In the 2001 legislative session, the TIF laws were amended to allow cities to add or remove property from a TIF district without the necessity of establishing a new district to replace the old one. Instead the boundaries of the district can be simply adjusted, without changing the base year for calculating TIF revenue. To add property to a district, cities must follow the notice and hearing procedures required for establishing new districts. To remove property from a TIF district, however, requires only adoption of an ordinance identifying the property to be removed. If the amount of property being removed is substantial, the base year valuation of district property is changed to reflect the reduced boundaries. The original TIF district remains in effect, with new boundaries. The proposed reduction in the area of the Old Town Cinema TIF District includes the removal of all property west of Santa Fe Avenue, north of Third Street and east of Washington Avenue, as well as the City-owned parking lot north of Second Street between Moore and Meade. The area remaining in the District will include all property located between Santa Fe and Washington and Second Street and Third Street. The removal of outlying property from the Old Town Redevelopment District will reduce the financial risk that property within the District not subject to redevelopment will be reduced in value in the future, thus reducing the amount of tax increment revenues that can be collected. Vice Mayor Pisciotte Vice Mayor Pisciotte inquired if anyone wished to be heard and no one appeared. Motion -- Fearey moved that the public hearing be closed and the Ordinance approving removal of property -- carried from the Old Town Cinema Redevelopment District be placed on first reading. Motion carried 6 to 0. (Knight absent) ORDINANCE An Ordinance of the City of Wichita removing property from the Old Town Cinema Redevelopment District, introduced and under the rules laid over. REDEV. PROJECT PUBLIC HEARING – ADOPTION OF CENTRAL AND HILLSIDE REDEVELOPMENT PROJECT PLAN. (Districts I and II) Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 01-1336 On October 2, 2001, the City Council took the necessary legal steps to establish the Central & Hillside Redevelopment District for the purpose of generating tax increment financing (“TIF”) for eligible improvements located within the district. The action taken by the City Council established 2001 as the base year, from which the increase in property tax revenues (the tax increment) will be measured. The next step to be taken in the TIF process is the adoption of a redevelopment project plan which includes a feasibility study and a description of the redevelopment projects being funded with TIF proceeds. With the adoption of the redevelopment project plan, the County Treasurer will be authorized and directed to begin capturing the tax increment and distributing the money to the City to pay project costs. On November 6, 2001, the City Council adopted a resolution stating it is considering the adoption of the Redevelopment Plan and directed the City Clerk to give notice that a public hearing would be held on the matter on December 11, 2001. K.S.A. 12?1770 et seq. sets forth the procedures and requirements for the establishment of a TIF district and the capture of TIF dollars. In order for the County Treasurer to be authorized to set aside the increment of increased property tax revenues collected in the district, the City must adopt a redevelopment project plan that describes the district and the projects being financed with the TIF, and also establishes the financial feasibility of the TIF to finance the public improvements. The statute also directs the City to prepare the redevelopment project plan "in consultation with the planning commission of the city." On December 6, 2001, the Metropolitan Area Planning Commission met to consider the East Bank Redevelopment Project Plan and found that the Plan is consistent with the general comprehensive plan for development of the City. The Financial Feasibility Study contained in the Redevelopment Project Plan examines the County's assessed valuation of the property located within the Central & Hillside Redevelopment District, with respect to the value of the property in the base year (2001) to the year in which planned redevelopment projects will be fully reflected in the County's database of property values (2004). The following table summarizes the revenue side of the analysis: 2001 Base Year 2004 Projected Appraised Value $4,889,600 $44,148,490 Assessed Value $1,046,697 $10,989,826 Captured Value $0 $9,943,130 2001 Mill Levy 95.054 95.054 Annual Tax Increment $0 $945,134 The analysis assumes that only those projects which are currently planned will be constructed, that assessed property values in the district will grow at a rate of 1% per year, and that the 2001 City/County/School District mill levy will not increase or decrease. The analysis shows that the stream of projected tax increment revenues is sufficient to retire the principal and interest on a $1.5 million general obligation tax increment bond issue over a seven-year period. The plan for redevelopment of the Central & Hillside area includes of the demolition of the existing structures in the Project Area and the construction of four major project components and associated infrastructure and landscaping. The Project Area is currently owned or leased by Starr Holdings, L.L.C. and has had a Planned Unit Development approved by the MAPC. The four project components include: Walgreen’s Pharmacy –The 14,400 square foot single-story building will replace the existing Osco Drug Store which will be demolished and removed from the site. Construction is planned to start in March 2002 and be completed in August 2002, at an estimated cost of $1,776,000. 89-room hotel – The 4-story hotel will replace the Wesley Motor Inn, currently located at the northwest corner of Central and Rutan, which will be demolished as part of a major expansion of Wesley Medical Center. Construction is planned to start in March 2002 and be completed before January 2003, at an estimated cost of $2,500,000. Neighborhood Strip Center – The strip center will include approximately 20,000 square feet of leaseable commercial retail space. Construction is planned to start as soon as planned drainage improvements have been constructed by the City of Wichita and will be completed approximately 150 days later, at an estimated cost of $1,400,000. Daycare Center – The one-story building will include approximately 19,000 square feet of gross usable space. Construction is planned to start in March 2002 and be completed in September 2002, at an estimated cost of $4,000,000. USE OF TAX INCREMENT FINANCING Upon adoption of the redevelopment project plan, the City will have established its authority under state law to issue general obligation bonds to finance the TIF-funded improvements, which bonds will be repaid from the incremental increase in property taxes resulting from the redevelopment of the Project Area. The TIF-funded improvements consist of the following: Property acquisition – The City will purchase the hotel parcel from Starr Holdings for a total cost not-to-exceed $750,000. The parcel will be leased to the hotel entity subject to the terms of the ground lease. Demolition costs – The City will contribute one-fourth of the cost of demolishing and removing the building known as the “Blue Goose” or 3333 East Central, estimated total cost of $600,000. The City’s contribution will be capped at $150,000. Drainage improvements – The City will undertake drainage improvements at the site, such that the currently open drainage ditch is replaced with underground stormwater drainage pipes. The estimated cost of the drainage improvements is $350,000. Baughman Engineering has been tentatively selected to design the drainage improvements. Landscaping and Screening Walls – The City will pay the cost of constructing a screening wall and landscaping adjacent to residential areas to the south and east of the Project Area, total cost not-to-exceed $100,000. Pedestrian crosswalk – The City will install a signalized pedestrian crosswalk across Central Avenue in front of the hotel, at an estimated cost of $25,000. It is anticipated that the projects funded with tax increment financing will be financed with general obligation bonds. To the extent that tax increment revenues fall short of projections, City-at-large funding will be required to supplement tax increment revenues. The notice for a public hearing on the City's intent to adopt the redevelopment plan has been given pursuant to law. In order to adopt the redevelopment plan, the ordinance must be approved by a two-thirds majority. In addition, a bonding resolution has been prepared to initiate the TIF-funded improvement projects Vice Mayor Pisciotte Vice Mayor Pisciotte inquired if anyone wished to be heard. Karen Regier Karen Regier, property owner at Lorraine and Central said the project is too far away from their business, and the area is not really blighted. Also, if they are included in the redevelopment district, they would be more subject to eminent domain. Mrs. Regier asked to be removed from the district. Kim Hamblin Kim Hamblin spoke in support of the win/win plan. Motion -- Brewer moved that the public hearing be closed; the Ordinance adopting the Central & Hillside Redevelopment Project Plan be placed on first reading; the Resolution authorizing the TIF-funded improvements be adopted; and Baughman Engineering be approved to design drainage improvements. -- carried Motion carried 6 to 0. (Knight absent) RESOLUTION No. 01-519 A Resolution authorizing the issuance of Full Faith and Credit Tax Increment Bonds of the City of Wichita, Kansas to pay all or a portion of the costs of design and construction an underground storm water drainage system and associate improvements at the Central and Hillside Redevelopment Project Area, presented. Knight moved that the Resolution be adopted. Motion carried 6 to 0. (Knight absent) Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte. ORDINANCE An Ordinance adopting a Redevelopment Project Plan for the Central and Hillside Redevelopment District, introduced and under the rules laid over. Mayor Knight present and in the Chair. HOME FUNDING HOME FUNDING FOR CASE BUILDING. (District VI) Roy Johnson Director of Housing Services reviewed the Item. Agenda Report No. 01-1337. During the 2000-2001 Consolidated Plan funding process, the City Council approved $605,000 in HOME funding for the development of housing in the City’s Neighborhood Revitalization Area. Additional funding has also been designated in 2001-2002 and 2002-2003 Consolidated Plan. A Request for Proposals was issued in connection with the 2000-2001 funding. Four responses were received, and were evaluated by a staff review committee. Criteria included scoring for the following items: Overall Development Plan, Qualification of the Respondent, Qualification and Experience of the Development Team, Property Management Experience, Financial Feasibility/Development Time Frame, Financial Condition and the Performance Record of the Respondent, as well as Time Frame for Commencement and Completion of the Development Plan. Bonus points were awarded for such things as Minority Ownership, Staffing, Participation and Subcontracting. Bonus points could also be awarded for mixed-income projects, if the project was perceived as a development catalyst, and if the project could return the City’s investment. A proposal submitted by Garrison Companies, a company owned by Gary Hassenflu of Prairie Village, Kansas, received the high score from the staff review committee, based on the above criteria. Garrison Companies proposes to renovate the former Case Supply Building located at 355 N. Rock Island in Old Town, in order to provide for a 48-unit residential apartment complex. 24 units would be designated to be affordable units, with at least 5 of these units designated to be HOME-assisted units. Based on an analysis of the financial statements for the project, the Housing Services Department recommends an allocation of HOME funding in the amount of $300,000 in the form of a 30-year, 3% loan, with payments to be made annually from residual receipts. Any unpaid amounts would be due on the maturity date. The total development cost for this project is estimated to be $5,811,752. In addition to the recommended allocation of HOME funding, Garrison Companies proposes to finance the remainder of the project with funding to be provided through the sale of Low Income Housing Tax Credits, in the amount of $1,262,345, the sale of Federal Historic Tax Credits, in the amount of $828,623, the sale of State Historic Tax Credits, in the amount of $609,281, Deferred Developers fees of $436,503, and Permanent Mortgage Loan Proceeds of $2,375,000. Garrison Companies has already received a resolution of support from the City Council for its application for Low-Income Housing Tax Credits. HOME funding must be utilized in accordance with the applicable HOME regulations. A written agreement describing the developer’s responsibilities and the City’s requirements will be drafted by the Housing Services Department, and will be approved as to form by the Law Department. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Fearey moved that the allocation of HOME funding in the amount of $300,000 be approved; Staff be authorized to negotiate the funding Agreement; and the necessary signatures be authorized. Motion -- carried carried 7 to 0. HILLSIDE IMP. HILLSIDE IMPROVEMENT – KELLOGG TO CENTRAL. (Districts I and II) Mike Lindebak City Engineer reviewed the Item. Agenda Report No. 01-1338 The Capital Improvement Program includes a project to reconstruct Hillside between Kellogg and Central. Districts I and II Advisory Boards sponsored neighborhood hearings on September 10, 2001, and September 17, 2001, to consider the project. Both Boards expressed support of the improvement. The proposed design concept provides for four through lanes and a center two-way left turn lane. Left turn lanes will be provided at the north and south approaches to the Hillside/Douglas, Hillside/1st Street and Hillside/2nd Street intersections. The 2002 Capital Improvement Program includes $500,000 for right-of-way acquisition. The funding source is General Obligation Bonds. Mayor Knight Mayor Knight inquired if anyone wished to be heard. Mr. Perkins Mr. Perkins, owner of building at 245-249 Hillside, said the project would eliminate one row of parking immediately south and would make properties unable to be sold. Mary Kruse Mary Kruse, owner of building on the southeast corner of Hillside and Douglas, inquired whether this would affect her property. Mike Lindebak City Engineer explained that her property was not part of the present plan. Motion -- Brewer moved that the design concept and right-of-way acquisition project be approved; and the -- carried Ordinance be placed on first reading. Motion carried 7 to 0. ORDINANCE An Ordinance declaring Hillside, from Kellogg to Central, 472-83453, to be a main trafficway within the City of Wichita, Kansas; declaring the necessity of and authorizing certain improvements to said main trafficway; and setting forth the nature of said improvements, the estimated costs thereof, and the manner of payment of same. introduced and under the rules laid over. PAWNBROKERS ORDINANCE AMENDMENTS PERTAINING TO PAWNBROKERS, SECONDHAND DEALERS, AND PRECIOUS METAL DEALERS. Gary Rebenstorf Director of Law reviewed the Item. Agenda Report No. 01-1339. Over the past several years, various enforcement issues have arisen regarding the City’s pawnbroker and secondhand dealer ordinances. The ordinances were contained in several Charter Ordinances which have created some confusion in the enforcement and prosecution. Additionally, the ordinances were outdated and needed to be updated to allow for electronic reporting by dealers. In August 2000, the United States Federal District Court in Wichita Direct, L.P. v. City of Wichita, held that the residency requirements contained in the City’s ordinance and state statutes were an unconstitutional infringement on the Commerce Clause of the United States Constitution. This decision required that changes be made to the ordinance and its licensing requirements. Over the last year, Wichita Police Department and Law Department staff have met and drafted a better-organized charter ordinance. On July 12, 2001, Wichita Police Department Staff met with licensed pawnbrokers secondhand dealers and precious metal dealers. Input from licensees was used to further revise the Charter Ordinances. Many of the changes to the ordinance were organizational. Several substantive changes include: I. LICENSING REQUIREMENTS A. Residency requirements were deleted from ordinance. B. Fees for secondhand dealers were increased by $50.00 to offset costs associated with monitoring and increased reporting requirements. C. The Ordinance allows for off site sales with the issuance of an appropriate permit. Off site events are limited to five days in duration. No more than three permits can be issued in any twelve-month period. This is to accommodate out-of-state vendors who wish to purchase items for resale. II. REPORTING REQUIREMENTS A. Changes were made to allow for electronic reporting to the Wichita Police Department. B. Amendments were made to clarify what information must be reported regarding pawn transactions. C. Companies dealing exclusively with computer software, videos and music CDs, tapes and cassettes are exempt from reporting requirements. III. PROHIBITED TRANSACTIONS A. Transactions with individuals who are intoxicated or under the influence of drugs are prohibited. B. Revocation of the license is mandated if the sale of a weapon to a minor is shown by competent evidence. (Mandated by state law.) Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- carried Knight moved that the Ordinance be placed on first reading. Motion carried 7 to 0. CHARTER ORDINANCE A Charter Ordinance exempting the City of Wichita, Kansas, from the provisions of K.S.A. 16-706; 16-707; 16-708; 16-709; 16-710; 16-711; 16-712; 16-713; 16-714; 16-715; 16-716; 16-717; 16-718; and 16-721 and Amendments thereto and providing substitute and additional provisions on the same subject relating to pawnbrokers and pawn-broking businesses; secondhand dealers and precious metal dealers, providing for licensing thereof, prohibiting certain acts and declaring violations thereof to be a crime; and repealing the originals of Charter Ordinance No's. 134 and 141, introduced and under the rules laid over. CORR. HOUSING ORDINANCE AMENDMENT PERTAINING TO MEMBERSHIP QUALIFICATIONS FOR THE ALTERNATIVE CORRECTIONAL HOUSING ADVISORY BOARD. Gary Rebenstorf Director of Law reviewed the Item. Agenda Report No. 01-1340. In December of 2000, the Wichita Alternative Correctional Housing Advisory Board was created by the City Council. The ordinance establishing the board requires that it consist of members who possess expertise in designated aspects of the criminal justice system. City ordinance also sets forth general minimum standards of qualifications of appointive board members, some of which would deter attempts to fill the alternative correction housing advisory board with members who possess the expertise required. The proposed ordinance amendment exempts members of the alternative correctional housing advisory board from certain minimum qualifications for appointive board members as set forth in Section 2.12.010 of the City Code. Specifically, the provisions of that section which require persons appointed to the board be residents of the city, and prohibit any person regularly employed on a full-time basis by the City from appointment to the board are made inapplicable to the Alternative Correction Housing Advisory Board by the proposed amendment. This change corrects an oversight that occurred with the passage of the original ordinance establishing the board, and will assist the City Council in appointing board members who possess the expertise necessary to effectively advise the Council on correctional housing matters. There are no financial considerations. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- carried Knight moved that the Ordinance be placed on first reading. Motion carried 7 to 0. ORDINANCE An Ordinance amending Section 2.12.1150 of the Code of the City of Wichita, Kansas, pertaining to qualifications for members of the Alternative Correctional Housing Advisory Board, and repealing the original thereof, introduced and under the rules laid over. CITY COUNCIL AGENDA APPOINTMENTS BOARD APPOINTMENTS. Motion -- Council Member Gale appointed Sue Davis (Solid Waste Management) and moved that the -- carried appointment be approved. Motion carried 7 to 0. Motion -- Council Member Martz appointed Amy Garcia (DAB V) and moved that the appointment be approved. -- carried Motion carried 7 to 0. TRAVEL APPROVAL APPROVAL OF TRAVEL EXPENSES FOR MAYOR KNIGHT TO WASHINGTON, DC, JANUARY 23-25, 2002, TO ATTEND U. S. CONFERENCE OF MAYORS WINTER MEETING. Motion -- carried Pisciotte moved that the expenditures be authorized. Motion carried 7 to 0. CONSENT AGENDA Knight moved that the Consent Agenda, including addendum items, except Item 26b, be approved in accordance with the recommended action shown thereon. Motion carried 7 to 0. BOARD OF BIDS REPORT OF THE BOARD OF BIDS AND CONTRACTS DATED DECEMBER 10, 2001. Bids were opened November 30, and December 7, 2001, pursuant to advertisements published on: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications. Improving and widening Maple from 135th Street West to 119th Street West - north of Kellogg, 135th West to 119th West. (87 N-0195-01/472-83262/706817 /201283) Traffic to be maintained during construction using flagpersons and barricades. (District V) Ritchie Paving - $2,980,296.08 2002 utility cut repair of streets, driveways and sidewalks - north of 47th Street South, east of 135th Street West. (472-83443/132035/) Traffic to be maintained during construction using flagpersons and barricades. (Districts I, II, III, IV, V and VI) Cornejo & Sons Construction - $1,199,800.00 (Engineer's estimate) 2001 contract maintenance residential street repairs - north of 47th Street South, east of 135th Street West. (472-83447/706809/132710/405274) Traffic to be maintained during construction using flagpersons and barricades. (Districts I, II, III, IV, V and VI) McFadden Construction - $68,000.00 (Engineer's estimate) Rocky Glen from the south line of Lot 49, Block 6 Rocky Creek Addition to the south line of Tallowood. A sidewalk shall be constructed on the west side of Rocky Glen from the south line of Lot 49, Block 6, Rocky Creek Addition to the south line of Tallowood, to serve Rocky Creek and Rocky Creek Second Additions - north of Central, east of Greenwich. (472-83431/765701/490812) Does not affect existing traffic. (District II) Cornejo & Sons Construction - $65,702.25 Onewood, from the west line of the plat, east of the west line of 135th Street West, and on Dogleg from the south line of Onewood, south to the south line of the plat; Onewood Court, from the south line of Onewood, south to and including the cul-de-sac and on Onewood Court, from the south line of Onewood, south to and including the cul-de-sac; sidewalk constructed along one side of Onewood from the west line of the Plat, east to the west line of 135th Street West to serve Auburn Hills 13th Addition - south of Maple, west of 135th Street West. (472-83417/765694/490805) Does not affect existing traffic. (District V) APAC - Kansas Inc. - $478,974.40 Decel lane and left turn lane in Woodlawn from 37th Street North to Brookview to serve Whispering Brook Commercial Second Addition - west of Woodlawn, south of 37th Street North. (472-83329/765690/490801) Traffic to be carried through construction; and Decel lane and left turn lane in 37th Street North from the northwest corner of Lot 4, Block 1, Whispering Brook Commercial Second Addition to Woodlawn to serve Whispering Brook Commercial Second Addition - south of 37th Street North, west of Woodlawn. (472-83330/765706/) Traffic to be carried through construction. (District I) Cornejo & Sons Construction - $178,007.50 (Total aggregate bid) Improving 21st Street North from Hillside to Oliver (east of Hillside at 21st Street North) (87 N-0200-01-01/472-83368/706823/201289) Traffic to be maintained during construction using flagpersons and barricades. (District I) Cornejo & Sons Construction - $1,043,051.62 (Subject to KDOT approval) Knight moved that the contract(s) be awarded as outlined above, subject to check, same being the lowest and best bid within the Engineer's construction estimate, and the and the necessary signatures be authorized. Motion carried 7 to 0. PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: STREET SWEEPER. (130807) Key Equipment & Supply Co. - $111,260.00 (Base bid total) <$ 18,000.00> (Option 1 ) $ 42,500.00 (Option 4/lump sum) Standard (Option 5/lump sum) $ 2,380.00 (Option 6/lump sum) WATER & SEWER DEPARTMENT/SEWER MAINTENANCE DIVISION: Combination Sewer Cleaner and Vacuum Waste Removal System Mounted on 54,000 GVW Cab; and Chassis and Sewer Cleaner Mounted on 42,000 GVW Cab and Chassis. (184804) Key Equipment & Supply Co. - $257,851.25 (Group 1-Total net/base bid/alternate bid) <$ 69,471.00> (Group 1/Option 1) $ 3,049.00 (Group 1/Option 2/total) $ 1,250.00 (Group 1/Option 3/total) $ 200.00 (Group 1/Option 4/total) $ 2,675.00 (Group 1/Option 6/total) No Charge (Group 1/Option 7/total) $ 2,867.00 (Group 1/Option 9/total) No Charge (Group 1/option 10/total) $112,468.00 (Group 2/base bid total) $ 1,101.00 (Group 2/Option 1/total) $ 2,675.00 (Group 2/Option 2/total) $ 847.00 (Group 2/Option 3/total) $ 5,546.00 (Group 2/Option 4/total) PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: Cab and Chassis with Various Bodies. (130807) Kansas Truck Center - $154,702.00 (Group 1/base bid total) <$ 17,000.00>(Group 1/option l/lump sum ) Roberts Truck Center - $ 74,325.00 (Group 2/total net bid) Kansas Truck Center - $105,786.00 (Group 3/base bid total) No charge (Group 3/option 1/per vehicle) $ 595.00 (Group 3/option 2/per vehicle) $ 623.00 (Group 3/option 3/per vehicle) (No charge) (Group 3/option 4/per vehicle) $ 576.00 (Group 3/option 5/per vehicle) $14,872.00 (Group 3/option 6/per vehicle) $22,072.00 (Group 3/option 7/per vehicle) AIRPORT: Electrical Distribution System Improvements - Phase IV. (500970) Atlas Electric LLC - $383,950.00 (Lump sum total) POLICE DEPARTMENT: Police Officer Uniforms. (083600) Baysinger - $ 26.00 (Total item 1/per each) $ 1.00 (Total item 2/per each) $ 6.50 (Total item 3per each) $ 6.50 (Total item 4/per each) $ 8.60 (Total item 5/per each) $ 4.00 (Total item 6/per each) $ 82.10 (Total item 7/per each) $ 84.45 (Total item 8/per each) $ 81.00 (Total item 9/per each) $ 45.35 (Total item 10/per each) $ 45.35 (Total item 11/per each) $ 38.40 (Total item 12/per each) $ 38.40 (Total item 13/per each) $ 34.70 (Total item 14/per each) $ 34.70 (Total item 15/per each) $ 3.00 (Total item 16/per each) $ 33.70 (Total item 17/per each) $ 2.95 (Total item 18/per each) $ 75.50 (Total item 19/per each) $182.50 (Total item 20/per each) $190.50 (Total item 21/per each) $ 27.20 (Total item 22/per each) $ 92.50 (Total item 23/per each) $ 22.80 (Total item 24per each) $ 16.00 (Total item 25/per each) $ 7.35 (Total item 26/per each) $ 11.10 (Total item 27/per pair) $ 11.10 (Total item 28/per pair) $ 9.90 (Total item 29/per pair) $ 9.90 (Total item 30/per pair) $ 8.00 (Total item 31/per pair) $ 7.35 (Total item 32/per pair) $ 7.35 (Total item 33/per pair) $ 6.60 (Total item 34/per pair) $ 8.20 (Total item 35/per pair) $ 4.00 (Total item 36/per each) $ 5.35 (Total item 37/per each) $ 6.70 (Total item 38/per each) $ 6.00 (Total item 39/per each) $ 25.00 (Total item 40/per pair) $ 3.00 (Total item 41/per each) $ 22.00 (Total item 42/per each) $ 36.10 (Total item 43/per each) $111.35 (Total item 44/per each) $ 11.90 (Total item 45/per each) $ 11.25 (Total item 46/per each) $ 9.45 (Total item 47/per each) $ 5.00 (Total item 48/per each) $ 12.70 (Total item 49/per each) $ 12.70 (Total item 50/per each) $ 19.30 (Total item 51/per each) $ 12.70 (Total item 52/per each) $ 17.70 (Total item 53/per each) $ 4.00 (Total item 54/per each) $ 99.00 (Total item 55/per each) $ 60.50 (Total item 56/per each) $ 54.50 (Total item 57/per each) $ 3.75 (Total item 58/per set) $ 20.50 (Total item 59/per pair) WATER & SEWER DEPARTMENT/SEWAGE TREATMENT DIVISION: Agricultural Tractor Equipped with Rubber Tracks. (184317) Foley Equipment Co. - $140,271.00 (Total base bid) <$23,000.00> (Total option 1 ) PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: Gate Replacement and Repair. (130823) American Fence Co. - $16,942.00 (Total net bid) WATER & SEWER DEPARTMENT/SEWAGE TREATMENT DIVISION: 55 P.T.O. HP Rubber-Tired Tractor with Front End Loader and 74" Flail Mower. (184077) Suburban Equipment Inc. - $18,200.00 (Group 1/total base bid) $ 4,300.00 (Group 1/total/option 1) Price Brothers Equipment Co. - $2,550.00 (Group 2/total net bid) WATER & SEWER DEPARTMENT/DISTRIBUTION DIVISION: Rubber-Tired Tractor Loader /Backhoe and Trailers. (183327) Sellers Tractor Co. Inc. - $131,742.00 (Group 1/total base bid) $ 1,523.00 (Group 1/lump sum total/option 1) $ 2,434.00 (Group 1/total option 2//per each)) <$45,930.00> (Group 1/lump sum total option 3 ) The Victor L. Phillips Co. - $ 29,655.00 (Group 2/total base bid) $ 316.00 (Group 2/total option 1/per each) <$ 6,000,00> (Group 2/lump sum total/option 2 Murphy Tractor & Equipment Co. Inc. - $6,399.00 (Group 3/lump sum total) VARIOUS DEPARTMENTS/VARIOUS DIVISIONS: Street Lighting Maintenance. (130161) Phillips Southern Electric Co., Inc. - $35.00 (Item 1/per hour) $20.00 (Item 2/per hour) $10.00 (Item 3/per hour) $28.00 (Item 4/per hour) $32.00 (Item 5/per hour) PARK DEPARTMENT/MAINTENANCE DIVISION: Front Deck, Flail and Rotary Mowers. (170258) Outdoor Equipment Co. - $34,174.98 (Group 1/total base bid total) $ 2,700.84 (Group 1/total option 1/per mower) $ 280.00 (Group 1/total option 2/per 60" mower) $ 266.00 (Group 1/total option 2/per 72" mower) No charge (Group 1/total option 3/per 60" mower) $ 280.00 (Group 1/total option 3/per 72" mower) <$3,000.00> (Group 1/lump sum total ) Price Brothers Equipment Co. - $2,550.00 (Group 2/total net bid) Sellers Tractor Co. Inc. - $13,059.00 (Group 3/total net bid) VARIOUS DEPARTMENTS/VARIOUS DIVISIONS: Brake and Parts Cleaning Equipment & Services. (130849) Safety-Kleen Systems - $ 62.40 (Item 1/per each) $ 65.20 (Item 2/per each) $ 70.20 (Item 3/per each) $ 66.40 (Item 4/per each) $ 62.40 (Item 5/per each) $ 66.40 (Item 6/per each) $151.00 (Item 7/per each) $ 66.40 (Item 8/per each) $ 66.40 (Item 9/per each) $ 62.40 (Item 10/per each) $104.40 (Item 11/per each) $ 86.20 (Item 12/per each) $ 66.00 (Item 13/per each) $ 62.00 (Item 14/per each) $ 92.00 (Item 15/per each) $ 75.60 (Item 16/per each) $104.40 (Item 17/per each) $104.40 (Item 18/per each) $104.40 (Item 19/per each) $ 37.00 (Item 20/per each) $ 66.00 (Item 21/per each) $ 62.00 (Item 22/per each) $104.40 (Item 23/per each) $ 54.80 (Item 24/per each) $ 54.80 (Item 25/per each) $ 67.00 (Item 26/per each) WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: Pebble Quicklime - Bulk Delivery. (183632) Global Stone St. Clair Inc. - $74.70 (Cost per ton) PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: Floor Scrubbers and Carpet Cleaners. (130559) WW Grainger Inc. - $9,242.94 (Group 1/total net bid) Institutional Maintenance Supply - $7,120.00 (Group 2/total net bid) LIBRARY DEPARTMENT: Library Furniture. (101030) Bowlus School Supply - $8,668.35 (Total net bid) HOUSING SERVICES DEPARTMENT/PUBLIC HOUSING DIVISION: Carpet - Installation and Repair. (127001) National Flooring - $ 9.65 (Item 1/per square yard) $ 8.40 (Item 2/per square yard) $65.00 (Item 3/per square yard) $20.00 (Item 4/per square yard) Firm (Item 5 price/firm (F) or escalating (E) FINANCE DEPARTMENT/TREASURY DIVISION: Pressure Sensitive Automatic Folder/Sealer. (037408) Business Protection Equipment - $11,895.00 (Total net bid) <$ 450.00> (Option 1 total ) WATER & SEWER DEPARTMENT/SEWER MAINTENANCE DIVISION: Manhole Frame and Covers. (181804) Deeter Foundry Inc. - $ 96.00 (Item 1/per each) $ 96.00 (Item 2/per each) $228.00 (Item 3/per each) $ 50.00 (Item 4/per each) PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: State Office Building Parking Garage Repairs. (205203) Western Waterproofing Co. - $27,300.00 (Lump sum total base bid) $ 2,474.00 (Lump sum total/option 1) PUBLIC WORKS DEPARTMENT/STORM WATER MANAGEMENT DIVISION: Drainage Improvements at 21st Street and Minnesota; and 630 North Hoyt. (660465) Utility Contractors - $18,750.38 (Group 1/total net bid) W B Carter Construction Co. - $35,231.00 (Group 2/total net bid) HOUSING SERVICES DEPARTMENT/PUBLIC HOUSING DIVISION: Interior and Exterior Modifications at 2642 North Ash and 2205 Hiram. (097805) Baker Drywall & Construction - $70,430.00 (Total net bid) HOUSING SERVICES DEPARTMENT/PUBLIC HOUSING DIVISION: Interior/Exterior Modifications at 3314 South Palisade. (097805) S&A Construction - $20,840.00 (Total net bid) HOUSING SERVICES DEPARTMENT/PUBLIC HOUSING DIVISION: Roof and Gutter Repair & Replacement at Various Sites. (097805) Midwest Roofing Services Inc. - $25,200.00 (Group 1/lump sum total) Williamson Construction - $31,934.75 (Group 2/lump sum total) Midwest Roofing Services Inc. - $33,860.00 (Group 3/lump sum total) VARIOUS DEPARTMENTS: Automobiles, Cargo & Mini Vans; and Pickup Trucks. (130807) Don Hattan Chevrolet Geo Inc. - $113,220.00 (Group 1/total base bid) $ 205.00 (Group 1/total option 1/per each) Standard ((Group 1/option 2/per each) $634,235.00 (Group 2/total base bid) $ 45,812.00 (Group 3/total base bid) Standard (Group 3/total option 1/per each) $ 180.00 (Group 3/total option 2/per each) $ 79.00 (Group 3/total option 3/per each) Standard (Group 3/total option 4/per each) $ 830.00 (Group 3/total option 8/per each) $ 121.00 (Group 3/total option 9/per each) $ 805.00 (Group 3/total option 10/per each) $ 37,914 00 (Group 4/total base bid) Standard (Group 4/total option 1/per each) $ 79.00 (Group 4/total option 3/per each) Standard (Group 4/total option 4/per each) $ 3,076.00 (Group 6/total option 7/per each) $ 830.00 (Group 4/total option 8/per each) $ 121.00 (Group 4/total option 9/per each) $ 805.00 (Group 4/total option 10/per each) Rusty Eck Ford Inc. - $137,544.00 (Group 5*/total base bid) Standard (Group 5*/total option 1/per each) Standard (Group 5*/total option 2/per each) $ 107.00 (Group 5*/total option 3/per each) $ 298.00 (Group 5*/total option 4/per each) $ 2,772.00 (Group 5*/total option 5/per each) $ 128.00 (Group 5/Additional Option Trailer Hitch) *alternate bid Don Hattan Chevrolet Geo Inc. - $20,173.00 (Group 6/total base bid/per each) Standard (Group 6/total option 1/per each) Standard (Group 6/total option 2/per each) Standard (Group 6/total option 3/per each) Standard (Group 6/total option 4/per each) $ 2,383.00 (Group 6/total option 6/per each) $ 2,784.00 (Group 6/total option 7/per each) $21,856.00 (Group 7/total base bid/per each $ 805.00 (Group 7/total option 1/per each) $ 179.00 (Group 7/total option 2/per each) $ 59.00 (Group 7/total option 3/per each) Standard (Group 7/total option 4/per each) $ 2,784.00 (Group 7/total option 5/per each) Standard (Group 7/total option 6/per each) $ 5,492.00 (Group 7/total option 7/per each) $ 2,589.00 (Group 7/total option 8/per each) $ 191.00 (Group 7/total option 10/per each) Rusty Eck Ford Inc. - $47,135.55 (Group 8/total base bid/per each) $ 296.00 (Group 8/total option 1/per each) $41,931.70 (Group 9/total base bid/per each) $ 115.00 (Group 9/total option 2/per each) $ 296.00 (Group 9/total option 4/per each) $18,764.00 (Group 10/total base bid/per each) Standard (Group 10/total option 1/per each) Standard (Group 10/total option 2per each) $ 435.00 (Group 10/total option 3/per each) Standard (Group 10/total option 4/per each) Standard (Group 10/total option 4B/per each) Standard (Group 10/total option 5/per each) Standard (Group 10/total option 6/per each) Standard (Group 10/total option 7/per each) $16,446.00 (Group 11/base bid/per each) $ 441.00 (Group 11/total option 1/per each) Standard (Group 11/total option 2/per each) $79,820.00 (Group 12/total base bid) $ 176.00 (Group 12/total option 2/per each) $21,815.00 (Group 13/total net bid) $25,152.00 (Group 14/total net bid) $35,276.00 (Group 15/lump sum total) $17,630.00 (Group 16/total base bid/per each) Standard (Group 16/total option 1/per each) Standard (Group 16/total option 2/per each) $ 179.00 (Group 16/total option 3/per each) Standard (Group 16/total option 4/per each) Standard (Group 16/total option 5/per each) $ 200.00 (Group 16/total option 7/per each) $ 2,818.00 (Group 16/total option 8/per each) $27,635.00 (Group 17/Total base bid/per each) $ 5,344.00 (Group 17/total option 1/per each) $ 96.00 (Group 17/total option 2/per each) $ 340.00 (Group 17/total option 3/per each) $ 6,294.00 (Group 17/total option 4/per each) Standard (Group 17/total option 5/per each) Standard (Group 17/total option 6/per each) $32,730.00 (Group 18/total base bid/per each) Standard (Group 18/total option 1/per each) PARK & RECREATION DEPARTMENT/RECREATION DIVISION: Motorola Portable and Mobile Radios. (172015) Commenco, Inc. - $67,110.00 (Total net bid) PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: Carpet Replacement at the Finney State Office Building. (205203) National Flooring - $7,800.00 (Total net bid) WATER & SEWER DEPARTMENT/SEWER MAINTENANCE DIVISION: Motorola Portable Radio. (184804) Commenco, Inc. - $11,584.00 (Total net bid) WATER & SEWER DEPARTMENT/SEWER MAINTENANCE DIVISION: On-Board Vehicle Weighing System. (184804) Key Equipment & Supply Co. - $9,187.50 (Total net bid) PUBLIC WORKS DEPARTMENT/STREET MAINTENANCE DIVISION: Quick Coupler and 4-in-1 Bucket. (132225) Sellers Tractor Co. Inc. - $34,410.00 (Total net bid) PARK DEPARTMENT/MAINTENANCE DIVISION: 8,000 LB. GVW Trailer. (173708) Sellers Tractor Co. Inc. - $7,114.00 (Total net bid) PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: Heating and Air Conditioning Units 30, 15, 12 1/2 Ton. (130823) Superior Supply Company - $32,895.00 (Total net bid) PUBLIC WORKS DEPARTMENT/TRAFFIC MAINTENANCE DIVISION: Traffic Signal Equipment. (132217) Control Technologies - $32,534.00 (Total net bid) PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: Food Service Concession Equipment. (785766) American Fun Food - $15,246.00 (Group 1/total net bid) Sunflower Restaurant Supply Inc. - $13,473.00 (Group 2/total net bid) Knight moved that the contract(s) be awarded as outlined above, same being the lowest and best bid, and the necessary signatures be authorized. Motion carried 7 to 0. LICENSES APPLICATION FOR LICENSE FOR ADULT ENTERTAINMENT ESTABLISHMENTS /SERVICES: New Operator - Adult Entertainment Valerie Washington Camelot Theater 1519 South Oliver Motion -- Knight moved that the License Application be approved subject to Staff review and approval. Motion -- carried carried 7 to 0. APPLICATIONS FOR LICENSES TO RETAIL CEREAL MALT BEVERAGES: Renewal 2001 (Consumption on Premises) Carmen Rosales Connie's Mexico Café* 2227 North Broadway Guadalupe Cordova Chico's Restaurant* 3949 West Douglas B.J. Berning Pizza Villa Restaurant* 2342 South Maize Road Mon Fee Wong Golden Dragon Restaurant* 6100 East 21st Street #180 Rick L. Schroer Playtime Inc./dba Rose Bowl East* 7001 East Kellogg Warren Kent Myer Sim Park Golf Course* 2020 West Murdock Danny Vo Lotus Garden Restaurant* 2135 West 21st Street North Michael J. Keays Godfather's Pizza #17019* 2106 Amidon Cheryl L. Gehlen Annex Lounge* 6305 East Harry Eldon L. Self LW Clapp Golf Course* 4011 East Harry (Consumption off Premises) James Steindler Gotta Stop 5600 West MacAuthur Road Van T. Ho Lee's Convenience Store 2828 East 21st Street North Lethanh T. Le Broadway Supermarket/ 1336 North Broadway Le Enterprises LLC Gene Clasen Checkers 245 East 47th Street South Robert J. Bales Klepper Marketing Inc./dba Pit Stop 565 North Market David Bullington Sam's Club West #6418 3415 North Rock Road New Operator 2001 (Consumption on Premises) Phil Near Crescent Oil Company Inc. 3805 West 21st Street North dba Jump Start #19 *General/Restaurant - 50% or more of gross receipts derived from sale of food. Motion -- Knight moved that the License Applications be approved subject to Staff review and approval. Motion -- carried carried 7 to 0. PLANS AND SPECS. SUBDIVISION PLANS AND SPECIFICATIONS. There were no Subdivision Plans and Specifications submitted. PRELIMINARY ESTS. PRELIMINARY ESTIMATES: a) Seneca, from 100 feet north of the centerline of Maple to the south line of Third Street - south of Central, west of Arkansas River. (472-82966/448-89631/706747/631846/208228/544232) Traffic to be maintained during construction using flagpersons and barricades. (District IV) - $3,255,742.50 b) Lateral 57, Main 3, Southwest Interceptor to serve Vilm Gardens Addition - west of Seneca, south of MacArthur. (468-83344/743895/480583) Traffic to be maintained during construction using flagpersons and barricades. (District IV) - $8,000.00 c) 19th Street North from the east line of Vinegate to the west line of 19th Street Court North; Churchill from the east line of Frederic to the east line of Lot 5, Block 1; and Frederic/Red Oaks from the south line of Lot 24, Block 6, to the north line of Churchill. Sidewalk along the north side of 19th Street North from Vinegate to Frederic; the south side of 19th Street North from Frederic to 19th Court North; and on the east side of Frederic from 19th Street North to the south line of Lot 28, Block 7 to serve Remington Place Addition - east of Webb, south of 21st Street North. (472-83375/765698/490809) Does not affect existing traffic. (District II) - $600,000.00 d) 2001 Contract maintenance preparatory curb & gutter and miscellaneous Street Repairs - north of 47th Street South, east of 135th Street West. (472-83428/132710/706809/405274) Traffic to be maintained during construction using flagpersons and barricades. (Districts I, II, III, IV, V and VI) - $171,900.00 Motion -- carried Knight moved that the Preliminary Estimates be received and filed. Motion carried 7 to 0. DEEDS/EASEMENTS DEEDS AND EASEMENTS: a) Sanitary Sewer Easement dated November 2, 2001 from Unified School District No. 259, Sedgwick County, Kansas, for a tract of land in the Northeast Quarter of Section 21, Township 27 South, Range 1 East of the 6th P.M. (Private Project, OCA #607861). No cost to City. b) Utility Easement dated October 27, 2001 from DL & MB Investments, L.L.C., a Kansas Limited Liability Company, for tracts of land in Lots 7, 8, 9, 10, 11 and 12, Block 7, Southwest Industrial Addition to Wichita, Kansas (Private Project, OCA #607861). No cost to City. c) Drainage and Utility Easement dated November 14, 2001 from West Wichita Development, Inc., a Kansas Corporation, for tracts of land in Lots 8, 9, 10 and 11, Block B, Auburn Hills 13th Addition, Wichita, Sedgwick County, Kansas (Private Project, OCA #607861). No cost to City. d) Sanitary Sewer Easement dated November 15, 2001 from Jenla Real Estate Management Services, L.L.C., a Kansas Limited Liability Company, for a tract of land adjacent to Lots 45, 47, 49 and 51, Montrose Park Addition to Wichita, Kansas (2001 SS Recon., OCA #620328). No cost to City. e) Sanitary Sewer Easement dated October 31, 2001 from Lyle V. Wynn Rev. Trust, for a tract of land adjacent to Lots 46, 48, 50 and 52, Montrose Park Addition to Wichita, Kansas (2001 SS Recon., OCA #620328). No cost to City. f) Affidavit dated November 19, 2001 from Michael E. Lindebak, P.E., City Engineer for streets in Smithmoor 10th Addition to Wichita, Sedgwick County, Kansas (Engineering, OCA #132001). No cost to City. Motion -- Knight moved that the documents be received and filed; and the necessary signatures be authorized -- carried Motion carried 7 to 0. COST STATEMENTS STATEMENTS OF COST: a) Improving Killenwood, from the east line of Greenwich to the west line of Reserve B to serve Killenwood Pointe Addition and unplatted tract (south of 13th Street North, east of Greenwich Road). Total Cost - $92,053.30 (plus idle fund interest - $1,492.38, plus temporary note interest - $2,927.32). Financing to be issued at this time - $96,473.00. (765652/472-83257/490-63). b) Improving Rita, from the east line of West Street to Kessler; and Kessler, from Rita to the south line of Jewell to serve Alcorn Industrial Addition (north of Pawnee, east of West Street). Total Cost - $224,702.80 (less idle fund interest - $1,910.94, plus temporary note interest - $7,365.14). Financing to be issued at this time - $230,157.00. (765573/472-83083/490-684). c) Improving Killenwood Court, from the north line of Killenwood to and including the cul-de-sac serving Lots 1 through 10, Block 1, Killenwood Pointe Addition (south of 13th Street North, east of Greenwich Road). Total Cost - $75,167.88 (plus idle fund interest - $1,436.27, plus temporary note interest – $2,166.85). Financing to be issued at this time - $78,771.00. (765653/472-83268/490-764). d) Improving Ellson, from the west line of Ellson to and including the cul-de-sac, serving Lots 1 through 4, Block 1, Ellson Court Addition (south of Central, east of Greenwich Road). Total Cost - $49,456.96 (plus idle fund interest - $2,736.04, plus temporary note interest - $0.00). Financing to be issued at this time - $52,193.00. (765677/472-83312/490-788). e) Improving Central Park; Parkridge; Central Park Courts; Parkridge Court and sidewalk to serve West Ridge Estates Addition (south of 29th Street North, east of 119th Street West). Total Cost - $337,699.80 (plus idle fund interest - $2,415.88, plus temporary note interest - $13,257.32). Financing to be issued at this time - $353,373.00. (765631/472-83234/490-742). f) Improving Taft Court, from the north line of Taft to and including the cul-de-sac to serve West Millbrook Addition (south of Maple, east of 119th Street West). Total Cost - $47,679.91 (plus idle fund interest - $1,434.01, plus temporary note interest - $775.08). Financing to be issued at this time - $49,889.00. (765624/472-83193/490-735). g) Improving University, from the east line of Knight Street to the west line of Sheridan to serve Eureka Gardens; University Court Third; Anderson Investments Third; Dugan’s; College Green; Blanchat Machine Company Additions and Unplatted Tracts (south of Maple, west of West Street). Total Cost - $135,008.28 (plus idle fund interest - $6,284.00, plus temporary note interest - $841.72). Financing to be issued at this time - $142,134.00. (765623/472-83188/490-734). h) Improving Butler, from the east line of K-15 Highway to the west line of Clifton to serve Butler’s, Craig’s and Hummel Addition (south of 31st Street South, east of K-15). Total Cost - $150,374.30 (plus idle fund interest - $747.42, plus temporary note interest - $5,471.28). Financing to be issued at this time - $156,593.00. (765580/472-83080/490-691). i) Improving a Traffic Signal to serve the intersection of 21st Street North and Bradley Fair Parkway to serve Legacy Park Wilson Estates; Bradley Fair Third Additions and 3 Tracts (south of 21st Street North, east of Rock Road). Total Cost - $106,325.47 (plus idle fund interest - $5,696.99, plus temporary note interest - $387.54). Financing to be issued at this time - $112,410.00. (765658/472-83251/490-769). j) Improving Lewis Street, from the east line of Greenwich Road, east to the east line of the plat to serve Schofield-Hatchett Fourth Addition (north of Kellogg, east of Greenwich Road). Total Cost - $130,753.44 (plus idle fund interest - $784.21, plus temporary note interest - $3,300.35). Financing to be issued at this time - $135,938.00. (765604/472-81275/490-715). k) Improving Cranbrook; Mt. Vernon; and sidewalk to serve Huntcrest Second Addition (south of Harry, east of Webb Road). Total Cost - $133,649.07 (plus idle fund interest - $1,200.54, plus temporary note interest - $5,050.39). Financing to be issued at this time - $139,900.00. (765640/472-83122/490-751). l) Improving Tee Time; Lakecrest Circle and sidewalk to serve Forest Lakes Addition (north of 29th Street North, west of Ridge Road). Total Cost - $165,590.65 (plus idle fund interest - $4,833.61, plus temporary note interest - $4,558.74). Financing to be issued at this time - $174,983.00. (765647/472-82699/490-758). m) Improving Flora, from the north line of St. Louis to 160 feet south of Central to serve Fruitvale Park Addition (south of Central, east of Hoover). Total Cost - $151,033.04 (less idle fund interest - $223.11, plus temporary note interest - $6,040.07). Financing to be issued at this time - $156,850.00. (765602/472-83146/490-713). n) Improving Fairview, from the north line of 32nd Street North to the south line of 33rd Street North to serve Gibbons Gardens and Jones Park Additions (north of 29th Street North, east of Arkansas). Total Cost - $123,446.52 (plus idle fund interest - $327.92, plus temporary note interest - $4,629.56). Financing to be issued at this time - $128,404.00. (765608/472-83150/490-719). o) Improving Pepper Ridge; Pepper Ridge Courts and sidewalk to serve Forest Lakes West Addition (north of 29th Street North, east of Tyler Road). Total Cost - $243,555.70 (plus idle fund interest - $6,203.81, plus temporary note interest - $6,773.49). Financing to be issued at this time - $256,533.00. (765649/472-82872/490-760). p) Improving Bullinger, from 120 feet north to the north line of 26th Street North to the south line of 27th Street North to serve Northwest Heights, Quaker Heights, and Bullinger Gardens Additions (north of 25th Street North, west of Meridian). Total Cost - $67,566.80 (less idle fund interest - $636.44, plus temporary note interest - $2,735.64). Financing to be issued at this time - $69,666.00. (765629/472-83210/490-740). q) Improving Mead, from Douglas to 1st Street to serve East Wichita Addition (south of Central, east of Broadway). Total Cost - $888,157.05 (plus idle fund interest - $19,303.59, plus temporary note interest - $48,957.36). Financing to be issued at this time - $956,418.00. (764522/472-82855/490-555). r) Improving 32nd Street North, from the east line of Fairview to and including a hammerhead turnaround east of the drainage ditch to serve Gibbons Gardens Addition and Unplatted Tracts (north of 29th Street North, east of Arkansas). Total Cost - $111,915.25 (plus idle fund interest - $781.33, plus temporary note interest - $4,127.42). Financing to be issued at this time - $116,824.00. (765593/473-83128/490-704). s) Improving Rutgers; Ryan; Central Park; Ryan Circle; Rutgers Court; Sterling and Parkdale to serve Evergreen Addition (north of 21st Street North, west of Maize Road). Total Cost - $525,259.77 (plus idle fund interest - $2,140.20, plus temporary note interest - $19,987.03). Financing to be issued at this time - $547,387.00. (765644/472-83255/490-755). t) Improving Bedford; Killarney; Ritchfield; Bedford Court and sidewalk to serve Balthrop Addition (north of Central, east of Greenwich Road). Total Cost - $322,654.51 (plus idle fund interest - $2,304.65, plus temporary note interest - $13,046.84). Financing to be issued at this time - $338,006.00. (765639/472-83031/490-750). u) Improving Clear Creek Circle, from the north line of Gilbert, north to and including the cul-de-sac, and on Gilbert, from the east line of Lot 1, Block 7, west to the west line of the plat to serve Springdale Lakes Addition (south of Kellogg, east of 127th Street East). Total Cost - $201,740.61 (plus idle fund interest - $1,342.35, plus temporary note interest - $7,786.04). Financing to be issued at this time - $210,869.00. (765642/472-83249/490-753). v) Improving Mount Vernon; Longlake Street; Justin Street; and Justin Circle to serve Smithmoor 9th Addition (south of Harry, west of Greenwich Road). Total Cost - $240,867.90 (plus idle fund interest - $4,734.83, plus temporary note interest - $6,644.27). Financing to be issued at this time - $252,247.00. (765648/472-83109/490-759). w) Improving 135th Street West, from a point ½ mile north of U.S. Highway 54 to Maple to serve Auburn Hills; Auburn Hills 2nd, 3rd, Fourth, 7th, 8th, 9th, 10th, 12th, 13th; Auburn Hills Commercial; Auburn Hills Commercial Second Additions and Unplatted Tracts (north of Kellogg, east and west of 135th Street West). Total Cost - $756,009.81 (plus idle fund interest - $10,910.82, plus temporary note interest - $58,612.37). Financing to be issued at this time - $825,533.00. (765578/472-83062/490-689). Motion -- carried Knight moved that the Statements of Cost be received and filed. Motion carried 7 to 0. SANITARY SEWER PETITION TO CONSTRUCT A SANITARY SEWER AND A LEFT TURN LANE ON 37TH STREET NORTH FOR CHEROKEE SUNRISE WEST, WOMER PLAZA, AND SMITH VALLEY ADDITIONS - WEST OF WOMER, SOUTH OF I-235. (District VI) Agenda Report No. 01-1341. The Petitions have been signed by two owners, representing 100% of the improvement districts. The Petitions are a lot split requirement. The Petitions total $157,500. The funding source is special assessments. State Statutes provide that a Petition is valid if signed by a majority of resident property owners or the majority of the property in the improvement district. Motion -- carried Knight moved that the Petitions be approved and the Resolution be adopted. Motion carried 7 to 0. RESOLUTION NO. 01-492 Resolution of findings of advisability and Resolution authorizing construction of Lateral 41, Main 21, Sanitary Sewer #22, (west of Womer, south of I-235) 468-83362, in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. RESOLUTION NO. 01-493 Resolution of findings of advisability and Resolution authorizing construction of a left turn Bay on 37th Street North on the west side of Womer, (west of Womer, south of I-235) 472-83452, in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. IMP. 127TH STREET IMPROVE 127TH STREET EAST, FROM ONE-HALF MILE SOUTH OF HARRY TO HARRY. (District II) Agenda Report No. 01-1342. The Petition has been signed by one owner, representing 100% of the improvement district. The project will improve access to Equestrian Estates Addition, a new single-family development located east of 127th Street East, south of Harry. It is proposed that Street Rehabilitation funding be added to the Petition to extend the project to the City limits, ½ mile south of Harry. The estimated project cost is $365,000, with $260,000 assessed to the improvement district and $105,000 paid by the City. The funding source for the City share is General Obligation Bonds. State Statutes provide that a Petition is valid if signed by a majority of resident property owners or the majority of the property in the improvement district. Motion -- carried Knight moved that the Petition be approved and the Resolution be adopted. Motion carried 7 to 0. RESOLUTION NO. 01-494 Resolution of findings of advisability and Resolution authorizing improving of 127th Street east from one-half mile south of Harry to Harry, (east of 127th Street East, south of Harry) 472-83425, in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. TRAFFIC SIGNALS INSTALL TRAFFIC SIGNALS AT THE INTERSECTION OF 21ST STREET NORTH AND BRADLEY FAIR PARKWAY. (District II) Agenda Report No. 01-1343. On June 27, 2000, the City Council approved a Petition to install traffic signals at the intersection of 21st Street North and Bradley Fair Parkway. The developers have submitted a new Petition to modify the improvement district. The signatures on the new Petition represent 100% of the improvement district. The traffic signals control access to the Bradley Fair retail/office complex. The project budget is unchanged. State Statutes provide that a Petition is valid if signed by a majority of resident property owners or owners of the majority of the property in the improvement district. Motion -- carried Knight moved that the Petition be approved and the Resolution be adopted. Motion carried 7 to 0. RESOLUTION NO. 01-495 Resolution of findings of advisability and Resolution authorizing constructing a traffic signal to serve the Intersection of 21st Street North and Bradley Fair Parkway, 472-83251, in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. BOARDS MINUTES MINUTES OF ADVISORY BOARDS/COMMISSIONS: District Advisory Board III, June 3, 2001 District Advisory Board III, July 3, 2001 District Advisory Board III, September 4, 2001 District Advisory Board VI, September 5, 2001 District Advisory Board II, September 10, 2001 Board of Park Commissioners, September 17, 2001 District Advisory Board I, September 17, 2001 Housing Advisory Board, September 18, 2001 Wichita Employee’s Retirement System Meeting, September 19, 2001 District Advisory Board VI, September 19, 2001 Police & Fire Retirement System Meeting, September 26, 2001 Board of Code Standards and Appeals, October 1, 2001 Wichita Airport Advisory Board, October 1, 2001 District Advisory Board I, October 1, 2001 District Advisory Board III, October 2, 2001 Board of Park Commissioners, October 8, 2001 Board of Electrical Appeals-Office of Central Inspection, October 9, 2001 Alternative Correctional Housing Advisory Board, October 11, 2001 Wichita-Sedgwick County Board of Health, October 11, 2001 Wichita Public Library, October 16, 2001 Design Council, October 18, 2001 Board of Appeals of Refrigeration, Air Conditioning, Warm Air Heating and Boilers, October 25, 2001 Motion -- carried Knight moved that the Minutes be received and filed. Motion carried 7 to 0. STREET CLOSURES CONSIDERATION OF STREET CLOSURES/USES. There were no street closures submitted. NAT'L DEV. COUNCIL CONSULTANT AGREEMENT - NATIONAL DEVELOPMENT COUNCIL. AGENDA REPORT No. 01-1344. ICF is a national consulting company that provides affordable housing development/redevelopment assistance. The Department of Housing and Urban Development (HUD) through their technical assistance program, contracts with ICF to provide project specific technical assistance to entitlement cities. At the request of the City of Wichita, HUD agreed to provide cost-share assistance with the City to have a redevelopment analysis completed on Planeview that builds from prior studies. The total cost for Phase I is $66, 928; of which $53,446 will be paid by HUD and $13,482 by the City of Wichita. The activities described in Phase I were initiated during Summer 2001. The agreement expires January 31, 2002 with all activities in Phase I completed. HUD is providing The ICF technical assistance in order to assist the City to assess redevelopment activities in Planeview. The final report for Phase I will be provided in January, 2002. City of Wichita cost for the completion of Phase I will be $13,482 and will be paid utilizing the Redevelopment Incentives Area Market Study Grant Program. The Market Study Grant Program was established in 2000 and is funded by Economic Development local tax funds. Motion -- Knight moved that the consulting Agreement with ICF and the allocation of funds from the Marketing -- carried Study Grant Program be approved; and the necessary signatures be authorized. Motion carried 7 to 0. (Item 26b) ADOPT-A-PARK ADOPT-A-PARK – PARK DEPARTMENT. Agenda Report No. 01-1345. In an effort to build partnerships with citizens and leverage tax dollars, many communities have developed “Adopt-A-Park” agreements whereby local governments team with neighborhoods and other community groups to maintain public parks and green space. Such agreements promote community pride and ownership of park resources while helping limit the need for the community to allocate increasingly larger tax dollars for maintenance of these resources. The Department of Park and Recreation has developed an Adopt-A-Park agreement/contract for use with neighborhoods and other community groups. The agreement generally calls for the neighborhood or community group to provide landscape maintenance, including maintenance of turf, shrubs, and trees, as well as litter pickup. The agreement is for a designated period of time (generally one to several years) agreed upon between the Department of Park and Recreation and the adopting group. The agreement may be custom-tailored to meet the needs of the group and the City. Council Member Fearey Council Member Fearey said this is a good project; however, she would like to have the Item deferred two months to allow District Advisory Boards to review. Motion -- carried Fearey moved that this Item be deferred two months. Motion carried 7 to 0. PROFESSIONAL SER. PROFESSIONAL SERVICES – FOULSTON & SIEFKIN – REINSCHMIEDT. Agenda Report No. 01-1346. The City has retained the law firm of Foulston & Siefkin to provide legal services in connection with the class action litigation filed in Reinschmiedt v. City of Wichita. This case challenges the constitutionality of certain practices used by the municipal court judges to collect unpaid fines and court costs. The original contract was approved on February 1, 2000. It has become necessary to spend additional sums to continue the representation of the City in this matter. This will be the fifth amendment to the original contract. The additional sum covered by this Amendment provides for an amount not to exceed fifty thousand dollars as necessary to continue the legal representation. The charges are reasonable in amount for the legal services involved. The legal services are funded from the General Liability-Tort Management Fund. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. HEALTH CONSULTANT RETAINER AND GRANT WRITING SERVICES - HEALTH. Agenda Report No. 01-1347. The Health Department has a contractual agreement with Aiko Allen for consultation and grant writing services involving the Integrated School Health Planning Grant through the Kansas Department of Health and Environment (KDHE). This maximum contract amount is not to exceed $9,490. The Health Department is requesting a continuation of this existing contract for an additional $7,000. The original contract with the continuation fund request totals $16,490. Several potential funding opportunities currently exist which the Health Department has requested the consultant perform grant writing services. One such opportunity is for a recent dental health expansion grant (ABCD Oral Health Grant). Retaining the services of an experienced, professional grant writer is a considerable savings of time and cost and provides the Department a person with Public Health experience at both the state and local level. This agreement would be for consultation at the rate of $300 per day not to exceed $7,000. These funds would be paid from the State Formula Grant, which are unrestricted funds from the State of Kansas. This contract has been approved by the Law Department, and was reviewed and approved unanimously at the October 11, 2001 Board of Health meeting. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. KS. LEGAL SERVICES CONTRACT FOR PROFESSIONAL SERVICES - KANSAS LEGAL SERVICES, INC. Agenda Report No. 01-1348. Since 1990, the City of Wichita has provided services to victims of domestic violence through a Victim Advocacy Program. Since 1995, private agencies provide many services to victims under the current advocacy program, with the City of Wichita contracting with an agency to assist victims in understanding and participating in the court proceedings. Kansas Legal Services, Inc. has been providing these services since 1999. Kansas Legal Services, Inc. has agreed to continue for an additional year the services of a paralegal who will work in the Victim Advocacy Program to assist victims. The cost to the City will be $27,000 for the 2002 calendar year; there is no increase in the amount charged for these services over the 2001 term of the contract. Funds in the amount of $27,000 have been included in the Department of Law’s budget for the purpose of paying for the services during the term of the new contract. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. VICTIM'S RIGHTS EXTENSION AND MODIFICATION OF CONTRACT - VICTIM'S RIGHTS SERVICES -CORRECTIONAL COUNSELING OF KANSAS. Agenda Report No. 01-1349. Kansas law requires that municipalities provide notice to crime victims of certain court proceedings in conformity with the Victim’s Bill of Rights contained in the Kansas Constitution and statutes. The City of Wichita has adopted Resolution No. R-93-327 to implement these notification requirements. Since 1996, the services to implement this resolution have been provided to the City of Wichita through a contract with Correctional Counseling of Kansas; the contract is set to expire on December 31, 2001. Correctional Counseling of Kansas has agreed to continue for an additional year the services it provides. There is no increase, over the amount charged for these services in 2001. Funds for the contract amount are included in the Department of Law’s budget for the purpose of paying for the services during the term of the new contract. Motion -- Knight moved that the Agreement/Contract and necessary budget adjustments or fund transfers be -- carried approved; and the necessary signatures be authorized. Motion carried 7 to 0. PIPELINE REPAIR 48" RAW WATER PIPELINE REPAIR – INSPECTION SERVICES. Agenda Report No. 01-1350. On May 22, 2001, the City Council approved a project to rehabilitate the 48” Raw Water Pipeline that transports untreated water from the Equus bed wells to the water treatment plant. MKEC was selected to perform design services for the project. The project calls for the sliplining of the existing 48-inch cast iron pipe. The plans for the project have been completed and the project is under contract for construction. Construction began in November of 2001. It is recommended that MKEC provide inspection services for the project. As the designers of the project, MKEC is uniquely qualified to inspect the installation of the rehabilitation project. Repairs to 48” Raw Water Pipeline (CIP W-806) has a budget of $3.7 million. The Contract for inspection services is $258,820 and will be paid from the project funding. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. TELECOMMUN. TELECOMMUNICATIONS COUNSELING SERVICES – AIRPORT. Agenda Report No. 01-1351 The Airport’s telephone system is over 15 years old and is no longer supported by the manufacturer. Reliability and reparability are key to the success of any telephone system, but are especially important at the Airport because the Airport’s tenants rely upon the system. Shared tenant service was advantageous during the 1980’s, when long distance rates were high. Now that any customer can obtain low rates, shared service should be reexamined. The hardware and software at the Airport is the same as that used by the City before system replacement in 1998. When the City upgraded telephone systems in 1998, Herbst & Associates was competitively selected to assist with system selection and implementation. Herbst has knowledge of the City’s telephone systems and provided an excellent level of service during the system replacement. Herbst has also consulted at other Airports, including Dallas/Fort Worth International, Bush International (Houston), and Miami International. Herbst & Associates has agreed to provide a needs assessment, evaluation, and recommendations for the Airport’s telephone system for a not-to-exceed cost of $20,000. Funds are available in the Airport’s 2001 Revised budget. The City’s Purchasing Policy (City Code Chapter 2.64.020(g)) allows the awarding of contracts without bidding when purchasing High Technology Items. Based on past favorable experience with Herbst, and the firm’s knowledge of City telephone systems, staff recommends the City enter into a contractual agreement with Herbst for an amount not-to-exceed $20,000. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. CHENEY MOU – COST-SHARE AGREEMENT FOR CHENEY RESERVOIR WATERSHED. Agenda Report No 01-1352. Cheney Reservoir is a major source of water currently providing approximately 60% of Wichita's annual water supply. On August 24, 1993, City Council authorized Staff to assist in submitting a grant request to the U.S. Environmental Protection Agency (EPA) for a watershed improvement grant. As part of the grant, City Council authorized the City to share costs associated with implementing "best management practices" in the watershed. Cheney Reservoir has two pollution problems: sedimentation and phosphates. Sediment washes into the reservoir from soil erosion which can reduce the life of the reservoir and high phosphates levels can lead to an increase in microscopic plant activity, thus increasing taste and odor problems in water from the lake. The Reno County Conservation District has funds available from the Water Resources Cost Share Program (WRCS) and the Non-Point Source Pollution Control Fund (NPS) to help finance implementation of conservation practices in the watershed. Under the two programs (WRCS and NPS), the producer can implement “best management practices” that will reduce pollution from the land and apply for reimbursement up to 70% of the cost of the improvements. The intention of the MOU is to facilitate a means whereby the producer can receive 100% reimbursement by having the City of Wichita provide up to 30% cost-share for improvements. Producers will not be eligible for any costs that exceed the county average cost for those improvements. Administration of the funds will be through the Cheney Watershed Citizens Management Committee. The agreement helps facilitate the creation of partnerships between the producers in the watershed and the City to reduce pollution entering Cheney Reservoir. All counties in the watershed, Stafford, Pratt, and Kingman, have agreed to participate. Projects completed in these three counties will be submitted to the City through the Reno County Conservation District. Alternatives the City could pursue in reducing or eliminating pollution in Cheney Reservoir are: 1) Participate in the program. The WRCS and NPS programs would provide 70% of the funds used to correct pollution problems in the basin, with the remaining 30% coming from the City. 2) Wait until the pollution problems are more severe. The City would stand the risk of not having any other funding sources for the cleanup of the drainage basin. Furthermore, customer dissatisfaction with taste and odor, or the cost of treating cleanup, would have a detrimental impact. 3) Forego any efforts to work in the basin and only respond to the water quality in the reservoir. Using methods as granular activated carbon, ozone, or other such methods, poor water quality could be treated in the reservoir. The cost could be as high as $800,000 per year to remove the materials in the water, but would not remove the sediment entering the reservoir. Removing sediment once it is there, and thus extend the life of the reservoir, would require the sediment to be dredged which is a costly and environmentally destructive process. The maximum WRCS cost-share to a single producer in Reno County in a fiscal year is limited to a total of $6,000, and $10,000 for the NPS Program. Calculation is based on the county average cost, or actual cost, whichever is less. In Reno County the amount of WRCS funds available in fiscal year 2002 is $103,614, while NPS has funds available in 2002 of $49,525. In Stafford County the amount of WRCS available to a single producer is limited to $3,500 and the NPS Program is limited to $10,000 in fiscal year 2002. The total amount of WRCS available in Stafford County is $50,293 for FY 2002 and $24,033 for NPS. In Pratt County the amount of WRCS available to a single producer is limited to $6,000 and the NPS Program is limited to $2,200 in fiscal year 2002. The total amount of WRCS available in Pratt County is $50,417 for FY 2002 and $23,954 for NPS. Kingman County has WRCS funds available to a single producer of $2,500 and the NPS Program is limited to $3,000 in fiscal year 2002. The total amount of WRCS available in Kingman County is $26,689 for FY 2002 and $32,147 for NPS. WRCS and NPS are part of a total program in the watershed that started in fiscal year 1995. Other sources of funding include the EPA, the State Water Plan, the USDA, as well as the City of Wichita. This has diversified the cost of the cleanup projects among numerous sources. Costs to the City shall not exceed $99,006 for WRCS and $55,569 for NPS in fiscal year 2002 for a combined total of $154,575 in fiscal year 2002. The City has allocated $300,000 in 2000 and 2001; $200,000 for 2002, 2003, and 2004 for this effort in CIP W-500, Cheney Watershed Protection Plan. Motion -- Knight moved that the Memorandum of Understanding be approved and the necessary signatures be -- carried authorized. Motion carried 7 to 0. DESIGN SERVICES SUPPLEMENTAL AGREEMENT – RIDGE PORT NORTH AND NORTH THIRD ADDITIONS, EAST OF RIDGE ROAD, NORTH OF 29TH NORTH. (District IV) Agenda Report No. 01-1353. The City Council approved the project on October 24, 2000. On January 9, 2001, the City approved an Agreement with Baughman Company to design the improvements. The Design Agreement with Baughman requires Baughman to provide construction engineering services if requested by the City. The proposed Supplemental Agreement between the City and Baughman provides for construction engineering and staking for the improvements in Ridge Port North & Ridge Port North 3rd Additions. Due to the current workload created by previous projects, City crews are not available to perform the construction engineering for this project. Payment will be on a lump sum basis of $19,900 and will be paid by special assessments. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. CONNECTING LINK CONNECTING LINK AGREEMENT FOR STATE AND FEDERAL HIGHWAYS. Agenda Report No. 01-1354. Sections of Federal and State highways within the City limits of Wichita are designated as Connecting Links by the Kansas Secretary of Transportation. These Connecting Links include the Interstate Routes (I-135, I-235 and I-35), Federal Highways (US 54, US 81 and US 400), and State Highways (K-2/42, K-15, K-96 and K-254). Kansas Statutes provide that the Secretary of Transportation shall be responsible for maintenance of all fully access controlled (freeway) Connecting Links. The statutes also authorize the Secretary to enter into Agreements with cities for the maintenance of other Connecting Links. If the Secretary does not maintain the Connecting Link, the City shall be reimbursed $3,000 per lane mile for all Connecting Link mileage within the City limits. Because of the recent completion of improvements to Kellogg from I-135 to the west right-of-way line of Edgemoor, which now provides for full access control for this section of US 54 and US 400, the Kansas Department of Transportation (KDOT) will assume the maintenance responsibility for this roadway. The total mileage that the City is responsible for maintaining will be reduced from 60.548 to 41.856 lane miles. The Connecting Links that the City will continue to maintain include: --Kellogg (US 54/400) – 119th St. W. to Mid-Continent Interchange, & Edgemoor to east City limits --Broadway/47th St. S. (US 81) – 55th St. S. to 47th St. S., then east to I-135 --Southwest Boulevard (K2/42) – Hoover Road to US 54 --Southeast Boulevard (K-15) – Kansas Turnpike to I-135 The City is reimbursed for maintenance expenditures at the rate of $3,000 per lane mile, which is an increase of $1,000 per lane mile from the existing Agreement. While number of lane miles will decrease, reimbursement will increase. Total reimbursement to the City will increase from $121,096 to $125,568. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. PUMP STATION WEBB ROAD PUMP STATION IMPROVEMENTS. (District II) Agenda Report No. 01-1355. The City has a contract with TEC Information Services to design and implement a project to automate the operation of the City’s water pump stations. During their research, TEC found that the piping and valves used to fill the 10-million gallon reservoir at the Webb Road Pump Station are inefficient and have deteriorated. On September 11, 2001, City Council approved the project as design/build and authorized Staff to request proposals for modifications to the reservoir fill piping. A Request for Proposal (RFP) was sent to solicit partnerships with qualifications to perform a design/build project. Responses were received from three partnerships. On the basis of the proposals, the Technical Review Selection Committee voted unanimously on November 2, 2001, to select the partnership of Wilson & Co./Wildcat Construction to provide the engineering and construction services. Services to be provided will include both engineering design and the construction needed to improve the Webb Road Pump Station fill piping. The cost of the design and construction will not exceed $250,000. Funding for this project is available in CIP W-882, Webb Road Satellite Pump Station. The Law Department has approved the Contract as to form. City Council authorization is required for projects in excess of $10,000. Motion -- Knight moved that the design/build Contract with Wilson & Co./Wildcat Construction, Inc. to modify -- carried reservoir fill piping be approved and the necessary signatures be authorized. Motion carried 7 to 0. (Addendum Item 26N) COMCARE CONTRACT - COMPREHENSIVE COMMUNITY CARE OF SEDGWICK COUNTY. Agenda Report No. 01-1422. On February 1, 1996, the City entered into an initial contract to provide drug and alcohol treatment services for the City of Wichita Drug Court Diversion Program. In 2001, a Request for Proposal (RFP) was initiated prior to the expiration of the current contract. A screening panel convened to review the two proposals submitted in response to the City’s RFP. The panel recommended that the contract be awarded to Comprehensive Community Care of Sedgwick County. The evaluation and treatment services provided under the agreement will consist of drug and alcohol evaluation, individual and group therapy, drug and alcohol testing, and reporting to the municipal court judge. Successful completion of treatment by defendants is a condition of participation in the drug court’s programs. Funds are allocated in the 2002 Municipal Court budget in the amount of $70,000. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. DESIGN SERVICES DESIGN SERVICES AGREEMENT FOR EQUESTRIAN ESTATES – EAST OF 127TH STREET EAST, SOUTH OF HARRY. (District II) Agenda Report No. 01-1356. The City Council approved the project on September 11, 2001. The proposed Agreement between the City and Poe & Associates of Kansas, Inc. provides for the design of bond financed improvements in Equestrian Estates. Per Administrative Regulation 7a, staff recommends the selection of Poe because Poe provided the preliminary engineering services for the platting of the subdivision and can expedite plan preparation. Payment will be on a lump sum basis of $133,120, and will be paid by special assessments. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. DESIGN SERVICES DESIGN SERVICES AGREEMENT FOR EQUESTRIAN ESTATES – EAST OF 127TH STREET EAST, SOUTH OF HARRY. (District II) Agenda Report No. 01-1356a. The City Council approved the project on November 20, 2001. The proposed Agreement between the City and Poe & Associates of Kansas, Inc. provides for the design of bond financed improvements in Equestrian Estates. Per Administrative Regulation 7a, staff recommends the selection of Poe because Poe provided the preliminary engineering services for the platting of the subdivision and can expedite plan preparation. Payment will be on a lump sum basis of $19,050, and will be paid by special assessments. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. DESIGN SERVICES SUPPLEMENTAL AGREEMENT FOR ROCK ROAD FROM 21ST TO K-96. (Districts I and II) Agenda Report No. 01-1357. On August 31, 1999, the City entered into an Agreement with HWS Consulting Group, Inc. to design improvements to Road Rock from 21st to K-96. The fee was $179,801.60. The proposed Supplemental Agreement between the City and HWS provides for revisions made to the Scope of Services. Payment to HWS for the Supplemental Agreement will be made on a cost plus percentage of cost basis not to exceed $83,662.00. The funding source is General Obligation Bonds. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. DESIGN SERVICES DESIGN SERVICES AGREEMENT FOR THE LEGACY ADDITION – WEST OF MERIDIAN AT 4FOURTH STREET SOUTH. (District IV) Agenda Report No. 01-1358. The City Council approved the project on November 20, 2001. The proposed Agreement between the City and MKEC Engineering Consultants, Inc. (MKEC) provides for the design of bond financed improvements in The Legacy Addition. Per Administrative Regulation 7a, staff recommends the selection of MKEC because MKEC provided the preliminary engineering services for the platting of the subdivision and can expedite plan preparation. Payment will be on a lump sum basis of $43,160, and will be paid by special assessments. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. TRAFFIC SIGNALS CHANGE ORDER: TRAFFIC SIGNALS AT ZELTA AND KELLOGG. (District II) Agenda Report No. 01-1359. On April 3, 2001, the City Council approved a construction contract to install traffic signals at Zelta and Kellogg and build a major entrance at Ellson to serve a new shopping complex, south of Kellogg, east of Greenwich. The developer has requested that brick pavers be installed in the surface of the median at Ellson. A Change Order has been prepared that authorizes the additional work. Funding is available within the project budget. The total cost of the additional work is $11,820. The funding source is special assessments. The Change Order amount is within the 25% of the construction Contract cost limit set by the City Council policy. Motion -- Knight moved that the change order be approved and the necessary signatures be authorized. Motion -- carried carried 7 to 0. RELOCATE UTIL. RELOCATION OF UTILITIES ALONG WEBB ROAD, SOUTH OF 21ST STREET NORTH. (District II) Agenda Report No. 01-1360. On May 16, 2000, the City Council approved the Legacy Park Wilson Estates Addition plat and corresponding documents. Resolution R-00-225 authorized improving decel and left turn lanes in Webb Road from a point 80’ north of the south Lot line of Lot 3, Block 1 to a point 300’ south of Wilson Estates Parkway, Project No. 472-83232 (south of 21st Street, west of Webb). Several utilities needed to be relocated as a part of this project. On July 11, 2000, the City Council approved a Contract authorizing payment to Williams Gas Pipeline for relocation costs in conjunction with Legacy Park Wilson Estates Addition. The estimated cost to relocate the line was $80,800. An invoice has been submitted by Williams for this work. The actual cost to lower the gas pipeline is $111,117.78. Funds are available in the project to provide for the actual utility relocation cost. The funding source is special assessments, which will be levied against Lot 4, Block 1 and Lot 1, Block 2 Legacy Park Wilson Estates Addition. Motion -- carried Knight moved that the payment be approved. Motion carried 7 to 0. KDOT DESIGN OF BIKEPATH ALONG THE LITTLE ARKANSAS RIVER FROM 12TH STREET TO 21ST STREET AT AMIDON. (District VI) Agenda Report No. 01-1361. The City of Wichita and the Kansas Department of Transportation (KDOT) have an ongoing partnership to construct bikepaths. The construction is funded on a 30% City/70% KDOT basis. The City is responsible for funding the design cost. KDOT has agreed to participate in funding a bikepath along the west bank of the Little Arkansas River from 13th to 18th, then along the east bank to 21st, then along 21st to Amidon. The estimated design cost is $50,000. The construction budget is being programmed in the next Capital Improvement Program. The funding source for the design cost is General Obligation Bonds. Motion -- Knight moved that the design project be approved and the Resolution be adopted. Motion carried -- carried 7 to 0. RESOLUTION NO. 01-496 A Resolution finding it necessary to make certain improvements to construct a bike path along the Little Arkansas River from 13th Street North to the intersection of 21st Street North at Amidon, Project Number 472-83436, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. WHEELCHAIR RAMP 2002 WHEELCHAIR RAMP PROGRAM. Agenda Report No. 01-1362. The Capital Improvement Program includes funding to install wheelchair ramps at various locations in the City. It is part of a 10-year effort to retrofit the entire City as required by the Americans with Disabilities Act of 1990. The wheelchair ramps are being installed on a priority basis with emphasis at schools, institutions, and other high traffic locations. The project budget is $400,000. The funding source is General Obligation Bonds. Motion -- carried Knight moved that the project be approved and the Resolution be authorized. Motion carried 7 to 0. RESOLUTION NO. 01-497 A Resolution finding it necessary to make certain improvements to construct wheelchair ramps at various locations (Phase I, 2002, arterial sidewalk and wheelchair ramp program), Project Number 472-83437 and authorizing the issuance of Bonds by the City of Wichita at large, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. LIBRARY DATABASE DATABASE CONVERSION – LIBRARY. Agenda Report No. 01-1363. Library has used optical character recognition (OCR) technology since automating in 1977. OCR readers were last replaced in 1992. Readers are used for data entry of customer and item identification numbers to help maintain an accurate inventory, checkout materials and public computer workstations. More than 4,000,000 scans per year are completed by library staff using this equipment. Although once a standard technology, OCR is now outdated in terms of use and support. OCR equipment is difficult to use and expensive to replace. Repairs to OCR readers have become cost-prohibitive and availability of repair is scarce. Use of OCR technology requires custom support from the library’s database provider and prohibits the library’s ability to take advantage of technologies that would enhance efficiency and customer service. Use of OCR technology has become a detriment to customer service and a drain on financial resources. Continued use of OCR requires special considerations every time updates to the library’s automation system are released. The readers are not ergonomically designed and are incompatible with next generation library automation products. Library staff have been preparing for a migration from OCR to barcode technology by replacing materials labels and customer library cards with newer labels and cards that include barcodes as well as OCR numbers. This replacement project is now more than 90% complete, allowing the library to convert the database and replace OCR readers with barcode scanners. The remaining cards and items will continue to be relabeled as items are used or customers make their next library visits. The IT/IS Advisory Board has reviewed the project proposal and recommends implementation. Funds to replace OCR readers with barcode scanners exist in the 2001 general fund budget. A requisition for purchase of this equipment has been submitted to the Purchasing Section. epixtech, inc. predicts that 150 staff hours, billable at $200 per hour ($30,000 total) will be required to complete the data conversion. $2,140 of this amount is included in the Library’s 2001 budget, but in a commodity account (3804) rather than a contractual line (2599). An additional $15,000 of the cost can be funded by contract credit received by the Library from epixtech as reimbursement for universal service discounts and under-utilized hardware maintenance. The remaining cost, $12,860, will be funded from the Library’s South Central Kansas Library System Grant. This, too, will require a budget adjustment to move funds from commodities to contractuals. Because the database contains proprietary programming, a sole source agreement for this work will be required as allowed by purchasing guidelines. Motion -- Knight moved that the budget adjustments be approved and the Purchasing Manager be authorized to -- carried initiate the order for the database conversion. Motion carried 7 to 0. COMPUTER BANNER CUSTOMER SERVICE INFORMATION SOFTWARE – WATER AND SEWER DEPARTMENT. Agenda Report No. 01-1364. In October 2001, the City Council approved an expenditure to upgrade the server hardware and application software for the Customer Service Information System. Current rates of data growth and system demand require that the hardware be upgraded to meet increasing requests from multiple city departments. Per the vendor, SCT Utility Systems, the software must be upgraded to the new version no later than May 2002. IT/IS and the staff of the Water & Sewer Department believe that a consultant will facilitate a much smoother transition of installation of the new software. Historically the vendor, SCT Utility Systems, has been extremely slow in producing desired results. To date SCT has not completed original requirements for the software to operate effectively. Estimates for the c