Wichita, Kansas December 13, 2004 10:00 a.m., Monday Board Room - City Hall MINUTES - BOARD OF BIDS AND CONTRACTS* The Board of Bids and Contracts met with Tim Cain, Administrative Supervisor, representing the Director of Public Works, in the Chair; Steve Coberley, Controllers Office, representing the Director of Finance; sometimes takes Rodney's place Kendall Niquette, Budget Analyst, representing the Budget Office; Kelli Glassman, Management Intern, representing the City Manager; and Patsy Ellis, Deputy City Clerk, Secretary; present. Minutes of the regular meeting dated December 6, 2004, were read and on motion approved. Bids were opened December 10, 2004, pursuant to advertisements published on: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications (Exhibit Attached). Harry, I-135 to George Washington Boulevard (87N-0229-01/472-83686/448-89553/468-83460/706851/636102/620344/203317/771500/662467) Traffic to be maintained during construction using flagpersons and barricades. (Districts I,III) Bids rejected. Wichita Public Pool Site Lighting Improvements (nine public pool sites in City parks) (472-84002/785041/785042/394173/394174) Does not affect existing traffic. (Districts I,II,III,IV,V,VI) Kansas Electric - $100,810.00 Storm Water Drain #245 to serve Fox Ridge Addition (north of 29th Street North, west of Tyler) (468-83929/751385/485276) Does not affect existing traffic. (District V) Jayhawk Contractors - $149,999.99 Water Distribution System to serve Falcon Falls Addition (south of 53rd Street North, west of Hillside) (448-89770/735224/470894) Does not affect existing traffic. (District I) Wilks Underground - $23,550.00 The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: Webb Road Pump Station Roof Project. Roofmasters Roofing Co. - $77,887.00 (Group 1 total net bid) PUBLIC WORKS DEPARTMENT/STORM WATER MANAGEMENT AND FLOOD CONTROL DIVISION: 24" Rip-Rap (Crushed Stone). Jayhawk Contractors - $116,560.00 (Group 1 total net bid) PUBLIC WORKS DEPARTMENT/STREET MAINTENANCE DIVISION: Reversing Snowplow & Material Spreader. Truck Parts & Equipment - $26,420.00 (Group 1 total net bid) Murphy Tractor & Equipment Co. Inc. - $21,600.00 (Group 2 total net bid) PUBLIC WORKS DEPARTMENT/STREET MAINTENANCE DIVISION: Trailer Mounted 185 C.F.M. Air Compressor. White Star Machinery & Supply - $11,420.00 (Base bid) $ 215.00 (Group 1/option 1) $ 285.00 (Group 1/option 2 PUBLIC WORKS DEPARTMENT/STREET AND FLEET MAINTENANCE DIVISIONS: Concrete Saw. M6 Concrete Accessories Co., Inc. - $24,930.00 (Group 1 total net bid) VARIOUS DEPARTMENTS/VARIOUS DIVISIONS: Excavator, Loaders, Roller, Tractor, Tractor Trailer and Boring Unit. Sellers Tractor Co., Inc. - $65,682.00 (Group 1 base bid) $. .00 (Group 1/option 1) $ 2,637.00 (Group 1/option 3) $ .00 (Group 1/option 4) $ 594.00 (Group 1/option 5) $2,383.00 (Group 1/option 7) $ 400.00 (Group 1/option 9) Foley Equipment Co., Inc. - $81,906.00 (Group 2 base bid) $ 1,779.00 (Group 2/option 1) $ 1,699.00 (Group 2/option 3) $5,700.00 (Group 2/option 5) <-$17,000.00> (Group 2/option 6 deduct) White Star Machinery & Supply - $15,025.00 (Group 3 base bid) $ 1,104.00 (Group 3/option 1) $ 3,060.00 (Group 3/option 2) $1,198.00 (Group 3/option 3) Foley Equipment Co., Inc. - $24,999.00 (Group 4 total net bid) United Rentals Inc. - $66,428.00 (Group 5 base bid) $ 7,232.00 (Group 5/option 1) White Star Machinery & Supply - $19,908.02 (Group 6 base bid) $ 1,104.00 (Group 6/option 1) $ 956.80 (Group 6/option 3) $ 694.14 (Group 6/option 5) Conrady Western Inc. - $15,054.00 (Group 7 base bid) $ 400.00 (Group 7/option 2) <-$6,350.00> (Group 7/option 3 deduct) Berry Tractor & Equipment Co. - $129,999.00 (Group 8 base bid) $ 3,889.00 (Group 8/option 1) $ 1,200.00 (Group 8/option 2) White Star Machinery & Supply - $8,600.00 (Group 9 base bid) Groups 10 and 11 - Defer one week PUBLIC WORKS DEPARTMENT/STREET & FLEET MAINTENANCE DIVISIONS: Trailer Mounted Pressure Applicator. Defer one week WATER & SEWER DEPARTMENT/SEWER MAINTENANCE DIVISION: Furnish and Install Sewer Jetter. Defer one week WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: Air Conditioner/Air Handler Replacement. Professional Mechanical Contractors - $43,875.00 (Group 1 total net bid) TRANSIT DEPARTMENT: Snow Guards. Bids rejected WATER & SEWER DEPARTMENT/SEWAGE TREATMENT DIVISION: Various Parts for Mayno Pumps. JCI Industries, Inc.* - $29,498.45 *Purchases utilizing Sole Source of Supply (Ordinance No.35-856, Section 2. (b). The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board of Bids adjourned. __________________________________ Tim Cain, Administrative Supervisor Representing the Director of Public Works _______________________________ Patsy Ellis, Secretary Deputy City Clerk * www.wichita.gov - For detail bid tabulation information regarding this document: Under Top-E Services: Click "Electronic Procurement" Under Site Menu: Click "Bid Results" Click "Bid Tabulation"