MINUTES OF THE MEETING OF THE CITY COUNCIL Wichita, Kansas, December 17, 2002 Tuesday, 9:05 A.M. The City Council met in regular session with Mayor Knight in the Chair. Council Members Brewer, Fearey, Gale, Lambke, Martz, present. Council Member Pisciotte absent. Chris Cherches, City Manager; Gary Rebenstorf, Director of Law; Pat Graves, City Clerk; present. Sister Rita Robl, Great Plains Earth Institute, gave the invocation. The pledge of allegiance to the flag was participated in by the Council Members, staff, and guests. Minutes -- approved The Minutes of the regular meeting of November 5, 2002, were approved 6 to 0. (Pisciotte absent) AWARDS AND PRESENTATIONS PROCLAMATIONS Proclamations previously approved were presented. SERVICE CITATION Distinguished Service Citation was presented. GOLDEN RULE The Golden Rule Award was presented to Linwood Sexton Motion -- Knight moved that the rules be set aside and a Wichita's Promise Youth Council Report be given. -- carried Motion carried 6 to 0. (Pisciotte absent) YOUTH COUNCIL REPORT Abbey McDonough, Ginny Ruschen, and David Hembree gave a report on Youth Council projects. Two projects that have been completed were Teen Pages, a Youth Council publication; and a Violence Committee survey. UNFINISHED BUSINESS BOUNDARY LINES REVISION OF CITY COUNCIL DISTRICT BOUNDARY LINES. Jack Focht Jack Focht, Commission of Electors Chairman, said the resulting map meets all criteria. Agenda Report No. 02-1906A On June 18, 2002, the City Council authorized establishment of a Commission of Electors to study and recommend revisions to the Wichita City Council district boundaries. Charter Ordinance No. 173 provides for the revision of the City Council district boundary lines every tenth-year based on the decennial census data, and at other intervals if the district populations get out of balance. The City Council previously revised the district boundaries in 1992 when the 1990 Census data became available, and in 1998 because of additional annexations and increased population to the City of Wichita. The 2000 census, along with the subsequent annexation and growth, has again changed the population balance of the districts. The Commission of Electors, presented recommendations to the Council on October 8, 2002. Changes to the Commission of Electors recommendations were discussed at a December 10, 2002 City Council workshop. District boundaries must be reestablished by December 31, 2002, for the next City Council elections to be held in February (primary) and April (general) of 2003. The current population of the City for Wichita has been established at 355,287 by evaluations of City Staff and the Election Commissioner for purposes of redistricting. The average size of each district should be approximately 59,215 persons. The size of each of the six Council Districts must be within 5% of the average size, from a low of 56,254 to a high of 62,176 persons. At a December 10, 2002 City Council Workshop, Commission of Electors proposed boundaries underwent a final review by the City Council. Following discussion, district boundaries as reflected in "Map Plan C" are returned for consideration and adoption by the City Council. District Current Map Plan C District I 57,111 57,224 District II 64,770 59,702 District III 51,729 58,775 District IV 55,190 59,429 District V 70,075 61,659 District VI 56,412 58,498 The final proposal (to be designated "Map Plan C") meets the requirements set forth in Charter Ordinance 173 for population and boundaries lines. Any expenses necessary to implement the change in boundaries will be paid from the General Fund Appropriated Reserves. It is the opinion of the Law Department that the recommended "Map Plan C" complies with the legal requirements for re-establishing City Council district boundary lines. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Martz moved that the proposed City Council district boundaries be approved; that a Declaration of Emergency be declared; the necessary signatures be authorized; and the Ordinance be placed on its passage and adopted on the date of its introduction, all in accordance with K.S.A. 12-3001. Motion -- carried carried 6 to 0. (Pisciotte absent) ORDINANCE NO. 45-514 An Ordinance creating and establishing Districts for the Election of City Council Members to the Governing Body of the City of Wichita, Kansas, as provided for by Charter Ordinance No. 112 of the City of Wichita, Kansas, as amended by Charter ordinances No. 115 and 173 of the City of Wichita, Kansas, and repealing Ordinance No. 44-115 of the City of Wichita, Kansas, which previously created such districts. Knight moved that the Ordinance be placed on its passage and adopted on the date of its introduction, all in accordance with K.S.A. 12-3001. Motion carried 6 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Knight. (Pisciotte absent) NEW BUSINESS INTERSECTION IMP.13TH STREET AT HYDRAULIC INTERSECTION IMPROVEMENT. (District I) Neil Cable City Engineer reviewed the Item. Agenda Report No. 02-2141 The Capital Improvement Program includes a project to improve the intersection of 13th at Hydraulic. On December 2, 2002, District I Advisory Board considered the project. The Board voted 8-0 to recommend approval. The improvement consists of reconstructing the intersection to provide eastbound and westbound left turn lanes on 13th at Hydraulic. The project is scheduled for letting this winter with completion next summer. The work was originally scheduled for 2001, but was postponed because of the 21st Street closure at I-135 by the Kansas Department of Transportation for interchange construction. The project budget is $650,000 with $235,000 paid by the City and $415,000 by Federal Grants administered by the Kansas Department of Transportation. The funding source for the City share is Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Brewer moved that the project be approved; the Ordinance be placed on first reading; and the necessary -- carried signatures be authorized. Motion carried 6 to 0. (Pisciotte absent) ORDINANCE An Ordinance declaring the intersection of 13th Street North and Hydraulic (472-83667) to be a main trafficway within the City of Wichita, Kansas; declaring the necessity of and authorizing certain improvements to said main trafficway; and setting forth the nature of said improvements, the estimated costs thereof, and the manner of payment of same, introduced and under the rules laid over. TYPED LETTERS REQUEST FOR LETTER OF INTENT FOR INDUSTRIAL REVENUE BONDS AND TAX EXEMPTION REQUEST - TYPED LETTERS CORPORATION. (District V) Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 02-2197 On September 9, 1997, the City Council approved issuance Industrial Refunding Revenue bonds in the amount of $1,660,000 to Typed Letters Corporation. The bonds were issued to refinance existing debt on two previously separate issues. The two bond issues financed the acquisition of land, the construction and expansion of improvements and the purchase of machinery and equipment, located at 7601 West University. Typed Letters is requesting City Council approval of a Letter of Intent to issue its Industrial Refunding Revenue Bonds in an amount not-to-exceed $1,650,000. Typed Letters Corporation is a full-service, direct mail manufacturer that has developed a highly specialized niche with the direct mail marketing industry. According to its marketing materials, Typed Letters is one of the largest companies in the United States manufacturing typewritten mail packages for clients involved in marketing products and services or raising funds. Through the use of state of the art technology, Typed Letters manufactures direct mail marketing pieces from computer delivered data, including artwork, inserts and envelope sizes and forms. The size of each mailing varies from several hundred to hundreds of thousands of letters per direct mail campaign. The company serves a broad base of upscale clients across the United States. The company is utilizing direct mail, telemarketing and individualized service to reach, attract and retain new business. However, the majority of its business comes from New York City, Boston, San Francisco and Seattle. Typed Letters exports 100% of its business outside of the State of Kansas. The bonds will be used to construct a new addition to Typed Letter's facility and to refinance currently existing debt and pay costs of issuance. Uses of Funds Principal on Refunded Bonds $ 950,000 Construction Costs 601,000 Bond Reserve 10,000 Costs of Issuance 89,000 Total cost of Project $1,650,000 The firm Hinkle Elkouri L.L.C. will serve as bond counsel in the transaction. Chapman Securities, Inc. has agreed to underwrite the bonds and will reoffered the bonds to the public. Typed Letters has a current Equal Employment Opportunity/Affirmative Action Plan on file with the City's Purchasing Department. Typed Letters agrees to pay all costs of issuing the bonds and agrees to pay the City's $2,500 annual IRB administrative service fee for the term of the bonds. Typed Letters is not requesting a tax exemption in connection with issuance of IRBs. Bond documents needed for the issuance of the bonds will be prepared by bond counsel. The City's Law Department will review and approve all final bond documents prior to the issuance of the bonds. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Martz moved that the a six-month Letter of Intent to Typed Letters Corporation for Industrial Refunding Revenue Bonds in an amount not-to-exceed $1,650,000, subject to the Standard Letter of -- carried Intent Conditions be approved; and the Ordinance be placed on first reading. Motion carried 6 to 0. (Pisciotte absent) ORDINANCE An Ordinance exempting property from ad valorem taxation for economic development purposes pursuant to Article 11, section 13, of the Kansas constitution; providing the terms and conditions for ad valorem tax exemption; and describing the property of Typed Letters Corporation, so exempted, introduced and under the rules laid over. PERFEKTA, INC. PUBLIC HEARING AND TAX EXEMPTION REQUEST - PERFEKTA, INC. (District VI) Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 02-2198 On December 19, 2000, City Council approved a five-plus-five year 100% Economic Development Tax Exemption to Perfekta, Inc. for an expansion project that resulted in acquisition of an existing building and additional new equipment. On December 18, 2001, City Council also approved a 100% five-year tax exemption on acquisition of new manufacturing equipment. Since establishment, Perfekta has sustained consistent growth in manufacturing parts for the aerospace industry. Due to diversification of customer demand, Perfekta has expanded its manufacturing capacity, to include acquisition of new manufacturing equipment in the amount of $681,639. Perfekta is requesting approval of an Economic Development Tax Exemption on acquisition of new manufacturing equipment in conjunction with the expansion project. Perfekta, Inc., located at 480 E. 21st Street in northeast Wichita, was locally formed in 1984. Perfekta, Inc. is a custom manufacturer, supplying precision machined and sheet metal parts to global customers of various industries, including companies in Europe, the Pacific Rim, and the Middle East. Sales have been primarily generated through demands in the aerospace industry; however, Perfekta also supplies parts to the medical and non-aerospace commercial markets. Perfekta is one of the largest minority owned businesses in the Wichita area. Perfekta's customer base has expanded from three local companies to more than 45 customers throughout the United Stated and worldwide. Perfekta's product mix has expanded from simple 2 & 3 axis machining to more complex multi axis configurations, bending and forming operations, and assemblies. Manufacturing capabilities include CNC milling, turning, prototyping, drilling, honing, welding, conventional milling, and assembling. Perfekta has been recognized as an outstanding sub-contractor in the areas of quality delivery, and value and has won numerous awards from aerospace companies. Perfekta's proposed project would include the expansion of its high-speed equipment, and processes to improve their manufacturing capabilities as a contract manufacturer. Staff conducted a site monitoring visit on December 4, 2002, and as a result of the 2001 expansion Perfekta had increased employment by 7 employees and was in compliance with all the terms and conditions under which the City granted the exemption. Perfekta currently employs 96 employees and projects to add an additional 6 new jobs over the next five years by expanding operations through acquisition of new manufacturing equipment. Perfekta exports 96% of its business outside of the State of Kansas. Under the City's Business Incentives Policy, Perfekta, Inc. is eligible for the following: TAX EXEMPTION ELIGIBILITY ELIGIBLE % INCENTIVE EXPLANATION 16.50% New Job Creation: Perfekta will create at least 6 new jobs. 11.30% Capital Improvements: Perfekta will invest at least $681,639. 27.80% Sub Total Business - Incentive Eligibility (Maximum allowed is 50%) 48.0% Export Premium: Perfekta exports 96% products outside Kansas. 48.0% Sub Total - Export Premium (Maximum allowed is 50%) 20.0% Location Premium: Perfekta is located in the central redevelopment area. (additional 20% allowed) 95.80% TOTAL EXEMPTION ALLOWED UNDER BUSINESS INCENTIVE POLICY Perfekta, Inc. is eligible for a 95.80% tax exemption for a five-year term on the identified personal property. A notice of public hearing has been published. Perfekta has agreed to comply with the conditions set forth in the 1999 revised Business Incentive Policy. The estimated first year taxes on the proposed $681,639 expansion would be $16,143 on personal property, based on the 2002 mill levy. Using the allowable tax exemption of 95.80 percent, the City would be exempting (for the first year) $16,143 of new taxes from the personal property tax rolls. The tax exemption will be shared among the taxing entities as follows: City - $4,455; County/State - $4,435; and USD 259 - $7,253. Wichita State University Center for Economic Development and Business Research calculated a cost-benefit analysis indicating benefit-to-cost ratios, which are as follow: City of Wichita 2.40 to one Sedgwick County 2.09 to one USD 259 2.72 to one State of Kansas 4.02 to one Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Fearey moved that the public hearing be closed and the Ordinance granting a 95.80% tax exemption on the identified personal property improvements for a five-year term, be placed on first reading. Motion -- carried carried 6 to 0. (Pisciotte absent) ORDINANCE An Ordinance exempting property from ad valorem taxation for economic development purposes pursuant to Article 11, Section 13, of the Kansas Constitution; providing the terms and conditions for ad valorem tax exemption; and describing the property of Perfekta, Inc, so exempted, introduced and under the rules laid over. WRECKER SERVICES CONTRACT FOR WRECKER SERVICES. Jack Brown Environmental Health Director reviewed the Item. Agenda Report No. 02-2142 One of the primary code violations of neighborhood concern under the recently implemented Joint Code Enforcement Initiative is the removal of inoperative and junk vehicles from private property. Due to increased enforcement activity and handling issues associated with wrecked and partially dismantled vehicles, it has become necessary to establish a more efficient and effective system to remove these vehicles that are illegally stored on private property contrary to existing environmental codes. In order to address this need, staff disseminated a Request for Proposals to local wrecker companies. The request for proposals sought a contractor to provide a timely response for the towing , storage, and auctioning of the vehicles in accordance with City of Wichita policies, city ordinances and Kansas statutes pertaining to nuisance abatement and vehicle disposition. In response to the Request for Proposals, staff received only one valid proposal. This proposal was submitted jointly by eight towing companies. The Towing Companies propose to provide the specified services with fees ranging from $50-80 per vehicle tow and to share 50% of any profits from sale of the unclaimed vehicles with the City of Wichita. In order to define the costs, profit sharing from vehicle sales and scope of services, a contract with the Towing Companies will need to be negotiated. Funding for this activity is available in the nuisance abatement fund. The City has the authority to enter into an agreement for wrecker services. The Law Department will draft and provide legal assistance in the negotiation of the contract for wrecker services. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Lambke moved that the proposal be accepted; and negotiation of the Contract and the necessary -- carried signatures be authorized. Motion carried 6 to 0. (Pisciotte absent) TOURISM PRESENTATION OF 2002 WICHITA CONVENTION AND TOURISM BUREAU REPORT (JOHN ROLFE, PRESIDENT). John Rolfe John Rolfe, President, Wichita Convention and Visitors Bureau, presented the Convention and Visitors Bureau's Second quarter Performance Report. Indicator Goal YTD Performance % of Goal Future Booking Performance Convention Sales: 122,500 41,325 33.73% Group Tour Sales - O.N. 3,500 945 27.0% Troup Tour Sales - Day 3,000 940 31.0% Meeting Target Mix National/Regional 40.0% 35.0% State 60.0% 65.0% Sales Leads Convention sales leads 200 120 Group tour sales leads 25 22 Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- carried Knight moved that the Report be received. Motion carried 6 to 0. (Pisciotte absent) STEERING COUNCIL ECONOMIC DEVELOPMENT STRATEGIC STEERING COUNCIL APPOINTMENTS. Agenda Report No. 02-2143 The City, County and the Chamber of Commerce recently sponsored a community-wide effort to develop a strategic plan for economic development in the Wichita region. The effort was organized and coordinated by Wichita State University's Center for Economic Development and Business Research. Working with a group of approximately 200 community and regional leaders, the strategic planning process began in June 2002 and was completed in October 2002, following the work of five teams that each focused on one of the following strategic areas: · Development of a world-class workforce. · Expansion of the community's commercial/industrial base. · Coordination of the community's economic development agencies. · Increasing the community's research and development (R&D) capacity. · Improvement of the community's infrastructure. A primary recommendation of the Strategic Economic Development Master Plan was the creation of an "Economic Development Strategic Council" to oversee/guide implementation of economic development activities in the Wichita area. Pursuant to the plan, the City Council is being asked to appoint three (3) representatives to the Economic Development Strategic Steering Council. The Strategic Economic Development Master Plan recommends the Strategic Steering group have the following responsibilities and objectives: · Create common definition for economic development for the Greater Wichita area. · Meet monthly to refine and prioritize elements of proposed strategic plan. · Appoint task forces to work on specific priorities. · Create measures and timelines that will determine success of plan. · Develop a plan for broad public/private funding for ongoing economic development. · Report results to all investors to promote transparency. · Create and direct a long-term, evolving economic development process. The membership of the Strategic Steering Council is expected to evolve as a private-sector funding partnership - not relying solely on public support -to include regional partners. It is proposed that the Council have three members from the City and Sedgwick County governments, and one member each from the Chamber of Commerce, School District, Wichita State University, and the REAP organization. During an initial start-up period, the private-sector representation will be comprised of one representative from each of the six strategic planning work teams, plus an interim council chairperson. Following a private-sector fundraising process, it is expected that the private sector members of the Council, including the chairperson, will be replaced by permanent private-sector membership chosen from the private investors. Professional economic development staff from the City, County and Chamber will provide support and participate in Council activities on an ex-officio basis. There is no financial impact resulting from City participation on the Strategic Steering Council. The City Council has the legal authority to appoint members to the Strategic Steering Council. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Knight moved that the City Manager, Mayor, and Gary Hay (former Cessna CEO) be appointed to -- carried serve on the Economic Development Strategic Council. Motion carried 6 to 0. (Pisciotte absent) FARM & ART BLDG. FARM AND ART BUILDING USE. Ray Trail Director of Finance reviewed the Item. Agenda Report No. 02-2144 In August 2002, Staff presented to the City Council proposals for use of the Farm & Art building in Old Town. These proposals were a result of a Request for Proposals solicited by City Staff to determine interest and a more viable usage than currently exists with the small retail stores. The City received two responses from this solicitation: Perry and Associates for mixed-use retail/apartment development; and Museum of Ancient Treasures. A staff evaluation team reviewed each proposal, conducted interviews and recommended the Perry proposal. Since this matter was last discussed by the City Council, another potential use became apparent with the approval of the EastBank redevelopment which would require the relocation of the CityArts operation. With the proposed plans, the CityArts building will be razed for construction of an office/parking facility. Excluding allowing the current retail use of the Farm and Art Market building, there are three (3) viable uses for the Farm and Art Market building. These include: 1. Perry & Associates Proposal. A complete description of this proposal was previously provided to the City Council. After further consideration, while this mixed-use development may be an important development for Old Town, having living facilities (apartments) may foreclose opportunities for full use of the Plaza area because of noise and other disruptions not conducive to residential living. 2. Museum of Ancient Treasurers Proposal. The City Council has previously received information about this proposal. The initial response did not offer the City an acceptable proposal in the minds of the Evaluation Committee because it appeared that key issues were not addressed. In further discussions with Greg Ferris, the Agent for Dr. Jon Kardatzke, a number of issues were clarified making the proposal a viable for further negotiations. 3. CityArts Relocation. The Farm and Art Market building would be an excellent location for this use because it would bring more people and activities into the Old Town area and would provide for an expanded use of the Plaza area, including such events as art shows, demonstrations, and other events programmed by CityArts. It would likewise present the City with an option of using a public-owned building without the expense of purchasing or remodeling a replacement building. With any use, there would be some expense of removing the existing retail usage and converting space for CityArts use and classrooms. Based on the three proposals, the Ancient Treasurers and the CityArts usage appear to be the most viable, considering the objective of bringing more people, attractions and public usage to the area. Regardless of the decision, it is recommended that the facility not be sold to a private interest, at least at this time. This building is a "centerpiece" in Old Town and, together with the Plaza, provides for a location where various public activities and events can occur. The importance of having a Plaza area for concerts and other public events in Old Town cannot be understated. Of concern to the Old Town businesses, of course, is the parking demands for whatever use is designated for the Farm and Art property. On December 10th, the City Council discussed the various uses and agreed to place this item on this agenda for action to designate the appropriate usage. The majority of the Council indicated it felt that a preferred use would be the Museum of Ancient Treasurers providing an acceptable lease could be negotiated with the owners of the Museum. Some of the issues to be negotiated would be the term/condition of the lease, the rental and satisfactory resolution of the issues contained in the City Manager's letter of September 26, 2002. If the building is to be leased to the Museum of Ancient Treasurers, the future of CityArts needs to be determined. It has been suggested that the Omnisphere facility be evaluated to determine if it could be utilized for the functions of the arts operations without curtailing some of its current activities. Leasing this facility to the Museum of Ancient Treasurers will eliminate the current subsidy (approximately $90,000) of the Farm & Art building. Lease rates are set out in the report. The City Council has the authority to lease public-owned buildings for preferred usage. The lease agreement negotiated will be reviewed and approved as to form. Discussion was had regarding costs to move City Arts to any facility, and current Farm and Art Market tenant relocation. Mayor Knight Mayor Knight inquired if anyone wished to be heard. Dr. Jon Kardatzke Dr. Jon Kardatzke said the Ancient Treasurers museum began 50 years ago and is now extended to thirty different collections from thirty states. The Museum has twelve dinosaurs, and every signature of every president. The first floor will house dinosaurs and ancient history, and Egyptian, Roman, Greek, African, and other treasures. The second floor will house the History of Wars and will include artifacts, life-size displays, and the Royal Collection. The third floor will be educational and include hands-on items. David Kopechek David Kopechek, operator of a small gallery in Old Town, suggested moving CityArts to the Farm and Art Market to create synergy. Kent Williams Kent Williams, founding member of the Fish House, a studio and workshop, said CityArts deserves consideration. If CityArts must be moved, it should be given the advantage. Greg Ferris Greg Ferris said the reason he is involved with the Ancient Treasurers Museum is because he visited the Museum with his family. The present Museum is a most wonderful thing; however, it is in the wrong setting. The Ancient Treasurers Museum can help draw visitors to the Farm and Art Market. In August, the Ancient Treasurers Museum had 4,000 visitors - and that is in the basement of the old Holiday Inn. The Ancient Treasurers Museum will pay special assessment taxes, parking fees, and do its own remodeling. Eric Schmidt Eric Schmidt, Fish House Studios, said the East Bank designers could incorporate CityArts; if not, CityArts deserves consideration. Ed Wolverton Downtown Development Corporation, said the Corporation has been working with existing businesses in the Farm and Art Market building. A relocation benefit package has been developed. Motion -- Knight moved that the Ancient Treasurers be designated as the appropriate use for the Farm & Art building and Staff be authorized to negotiate the term and conditions within the parameters noted in the November 16, 2002, Council memorandum, including the conditions contained in the City Manager's Letter of September 26, 2002; an evaluation of the Omnisphere building to determine costs needed to accommodate the CityArts and comply with all Codes, including the ADA requirements and the historic preservation requirements be authorized; and the necessary signatures be authorized. Motion carried -- carried 4 to 2. Brewer, Fearey - No. (Pisciotte absent) APPOINTMENTS GRANTS REVIEW COMMITTEE APPOINTMENTS. Agenda Report 02-2145. On March 28, 2000, the City Council approved the change in composition of the Grants Review Committee due to the abolishment of the Human Services Advisory Board and the Citizen Participation Organization. The newly established Grants Review Committee is now comprised of twelve (12) members from the following areas: 4-District Advisory Board; 1-United Way; 1-Sedgwick County; 1-USD #259; 2-Wichita Independent Neighborhood Association; 1-Wichita State University; 1-large business and 1-small business. The Grants Review Committee reviews the funding applications, holds one public hearing/applicant presentation and makes funding recommendations to the City Council. The City Council is requested to select one large business representative and approve the new and carryover appointments to the Grants Review Committee. A list of the proposed Grants Review Committee members and two large business nominees are attached. In the event one of the nominees is unable to serve, it is requested the City Council authorize the City Manager to appoint a replacement. The City has completed the required actions and the Council may make the appointments to the Grants Review Committee. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Knight moved that James Barber, VIA Christi, be appointed as the large business representative; and that the following new and carryover appointments be made to the Grants Review Committee: Small Business (1) Wichita State University (1) Cathy Feemster Carryover Dr. Eric Sexton Carryover East Wichita News District Advisory Boards (4) Sedgwick County (1) I James Thompson New Sherdeill Breathett New Elm Neighborhood Association Neighborhood Economic Developer III Bill Ward New United Way (1) Meadowlark Association of Neighbors Patrick J. Hanrahan Carryover IV Jim Benton New Wichita Independent Neighborhoods (2) SW Village Neighborhood Association Kevin Kimmel Carryover Partners for Responsible Neighborhoods VI Jaya Escobar New Hispanic/Native American Coalition David Pendegraf New President WIN USD #259 (1) Terry Behrendt Carryover -- carried Motion carried 6 to 0. (Pisciotte absent) CITY COUNCIL AGENDA SOCIAL SERVICES CONSIDERATION TO ALLOCATE FUNDS FOR EMERGENCY SOCIAL SERVICES. (REQUESTED BY MAYOR KNIGHT) Mayor Knight Mayor Knight said aircraft workers have been severely impacted as a result of the 9-11 terrorist attacks. Wichita has the highest concentration of aircraft workers in the nation. For 2003 an 2004, Wichita is projected to be the hardest hit metro area in the United States. A high priority to the City is the strength of its economy. The City's real strength is taking care of companies in Wichita. One million dollars is needed to at least assist laid-off people in this area. Council Member Brewer Council Member Brewer said he had a hard time understanding why it is so difficult to make a decision whether or not to assist thousands of individuals in this City. These are families needing assistance. The bottom line is that the responsibility falls on the City. The City should find the money to help those who are in need in the City of Wichita. Mayor Knight Mayor Knight inquired whether anyone wished to be heard. Virginia White President and CEO of Kansas FoodBank Warehouse, said this problem is about an unexpected crisis event that happened to the City of Wichita as a result of a downturn event. This assistance would assist the people who have paid taxes and been productive citizens of this community - who, through no fault of their own, have lost jobs and need assistance. Greg Dye Greg Dye said he was in the hospital with by-pass heart surgery when he was laid off. His unemployment will run out in about six-months. The $1 million is not enough. Pat Hanrahan President of United Way of the Plains said the laid off worker center provides all services to make the situation as easy as possible. As a fund raiser, Mr. Hanrahan said the City of Wichita community is reaching its limit in terms of fun raising. Teresa Brown Foster Teresa Brown Foster said the Northeast Miller Neighborhood Association agrees with the proposal. Also, when unemployment increases, crime increases. There are 120 former criminals being released each month to Wichita. This will add to the unemployment. Gertrude Jameson Gertrude Jameson spoke in agreement with the proposal. Sen. Rip Gooch Sen. Rip Gooch said he hoped the City Council would look at this effort as beneficial. "The bucket never got filled without the first drop." Gordon Schultz Gordon Schultz said it is a good feeling to reach out to help others who are unable to help themselves. This is a defining moment and a crossroads for the City of Wichita. The City is being watched. Motion -- Knight moved that Staff be directed to develop memorandums of understanding based on $500,000 to United Way of the Plains, $350,000 to Kansas Foodbank Warehouse, $100,000 to the Lord's Diner, and $50,000 to the city's overflow homeless shelters. Motion failed 4-2. (Pisciotte absent) Gale, Fearey, -- failed Lambke, Martz - No. Mayor Knight Mayor Knight inquired whether the City Council would agree to reconsidering the Item at the first meeting in January. Motion -- carried Lambke moved that the Item be reconsidered on January 7, 2002. Motion carried 6 to 0. CONSENT AGENDA Knight moved that the Consent Agenda, except addendum Item 20A, including 26A, 26B, 28 a and 28 b, be approved in accordance with the recommended action shown thereon. Motion carried 6 to 0. (Pisciotte absent) BOARD OF BIDS REPORT OF THE BOARD OF BIDS AND CONTRACTS DATED DECEMBER 16, 2002. Bids were opened December 13, 2002, pursuant to advertisements published on: 2003 wheelchair ramp and sidewalk - Phase 2 - north of MacArthur, east of Oliver. (472-83660 /706847/203313) Traffic to be maintained during construction using flagpersons and barricades. (Districts I&III) Barkley Construction - $180,000.00 (Engineer's estimate) 2002 Contract maintenance preparatory curb & gutter repairs - north of 47th Street South, east of 135th Street West. (472-83490/132712/) Traffic to be maintained during construction using flagpersons and barricades. (Districts I,II,III,IV,V&VI) Kansas Paving Company - $245,000.00 (Engineer's estimate) Main 6, Northwest Interceptor Sewer - north of 21st North, east and west of Maize Road. (468-83423/743925/480613) Traffic to be maintained during construction using flagpersons and barricades. (District V) Mies Construction - $433,580.00 Rutgers Court serving Lots 1 thru 10, Block 5; Rutgers Court serving Lots 11 thru 20, Block 5; Greenspoint from the west line of Rutgers/Greenspoint to the west line of Lot 1, Block 6; Parkdale from the south line of Lot 11, Block 6 to Greenspoint/Parkdale; and Sidewalk along the west, south and east side of Rutgers/Greenspoint/Parkdale to serve Evergreen Addition - north of 21st Street North, west of Maize Road. (472-83256/765756/490867) Does not affect existing traffic. (District V) Ritchie Paving - $379,956.20 (Base bid) $421,088.50 (Base bid/alternate II Lift station & force main for Main 21, Southwest Interceptor Sewer to serve Gray's 5th Addition - north of 47th Street South, east of Hoover. (468-83428/743949/480637) Does not affect existing traffic. (District V) Nowak Construction - $522,198.00 Installation of water main in Maize Road from 29th Street North to 37th Street North (District V) - along Maize Road from 29th Street North to 37th Street North. (448-89752/633754/752869) Traffic to be maintained during construction using flagpersons and barricades. (District V) Mies Construction - $251,403.40 Knight moved that the contract(s) be awarded as outlined above, subject to check, same being the lowest and best bid within the Engineer's construction estimate, and the and the necessary signatures be authorized. Motion carried 6 to 0. (Pisciotte absent) WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: Hess Motor Replacements. (632273) WEG Electric Motors Corp. - $386,850.00 (Item 1/total net bid) N/A (Item 2) Included (Item 3/total net bid) $386,850.00 (Group 1/total net bid) WATER & SEWER DEPARTMENT/SEWAGE TREATMENT DIVISION: Air Compressor Replacement. (184069) Kaeser Compressors - $17,250.00 (Group 1/total net base bid) (Group 1/option 1/total net bid) PUBLIC WORKS DEPARTMENT/FLEET DIVISION: 3/4 Ton Pickup Truck & Patrol Utility Vehicles. (130807) Don Hattan Chevrolet, Inc. - $45,780.00 (Group 2/total net base bid) N/A (Group 2/option 1/total net bid) $ 2,370.00 (Group 2/option 2/total net bid) Included #4 (Group 2/option 3/total net bid) $ 158.00 (Group 2/option 4/total net bid) Standard (Group 5/option 5/total net bid) $ 1,466.00 (Group 6/option 6/total net bid) $55,200.00 (Group 3/total net base bid) $35,000.00 (Group 3/option 1/total net bid) $33,000.00 (Group 3/option 2/total net bid) PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Heavy Duty Lounge Chairs. (792309) Kansas Contract Design - $19,958.72 (Total net bid) HOUSING SERVICES DEPARTMENT/PUBLIC HOUSING DIVISION: Chain Link Fencing and Concrete Mow Strip. Caro Construction Co. Inc. - $32,925.00 (Group 1/total net bid) $34,204.00 (Group 2/total net bid) PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Roof replacement Various Home Sites. (097824) S&A Construction - $34,671.00 (Group 1/total net bid) PARK DEPARTMENT/PARK MAINTENANCE DIVISION: Testing and Overhauling Backflow Prevention Devices; and Overhauling/Replacement of Backflow Prevention Devices. (172015) Lawn Sprinkler Services LLC - $22,836.64 (Total net bid) HOUSING SERVICES DEPARTMENT/PUBLIC HOUSING DIVISION: Façade Modifications at Various Home Sites. (097824) S&A Construction - $71,655.00 (Group 1/total net bid) HOUSING SERVICES DEPARTMENT/PUBLIC HOUSING DIVISION: Storage Sheds Construction. (097824) Caro Construction Co. Inc. - $21,615.00 (Group 1/total net bid) $19,650.00 (Group 2/total net bid) PUBLIC WORKS DEPARTMENT/STORM WATER MANAGEMENT DIVISION: Drainage Improvements Byron at Westfield Court. (660484) Ferguson Paving Inc. - $5,955.00 (Group 1/total net bid) PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Boiler Replacement. (130823) Roop Plumbing Inc. - $20,700.90 (Group 1/total net base bid) $ 7,433.76 (Group 1/Option #1/total net bid) $ 6,484.96 (Group 1/Option #2/total net bid) $ 6,311.76 (Group 1/Option #3/total net bid) ACM Removal Inc. - $3,200.00 (Group 2/total net bid) PUBLIC WORKS DEPARTMENT/STORM WATER MANAGEMENT DIVISION: Drainage Improvements at 2747 North Bellwood. (660483) W.B. Carter Construction - $4,448.00 (Group 1/total net base bid) $6,762.00 (Group 1/option #1/total net bid) $3,100.00 (Group 1/option #3/total net bid) VARIOUS DEPARTMENTS/VARIUS DIVISIONS: Motorola Portable Radios. (602123) Mobile Electronics Inc. - $44,082.00 (Group 1/total net bid) FIRE DEPARTMENT: Self-Contained Breathing Apparatus Parts. (792359) Roberson Fire & Safety Inc. - $8,055.00 (Group 1/total net bid) FIRE DEPARTMENT: Fire Hose and Fittings. (070136) Casco Industries, Inc. - $32,611.80 (Group 1/total net bid) Municipal Emergency Services dba MES-KAN - $14,831.91(Group 2/total net bid) Casco Industries, Inc. - $1,170.00 (Group 3/total net bid) FIRE DEPARTMENT: Slip-in Pumps & Tank Units. (070136) Hays Fire Equipment Sales & Service Inc. - $18,990.00 (Group 1/total net bid) PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Carpeting State Office Building. (205203) National Flooring - $13,755.00 (Group 1/total net bid) PARK DEPARTMENT/RECREATION DIVISION: Recreation Center Equipment (785023) Flaghouse - $486.67 (Group 1/total net bid) S&S Worldwide - $216.40 (Group 2/total net bid) BSN Sports - $1,337.61 (Group 3/total net bid) $ 469.92 (Group 4/total net bid) Gopher Sports - $714.88 (Group 5/total net bid) Flaghouse - $396.67 (Group 6/total net bid) (Group 7/bids rejected) BSN Sports - $178.38 (Group 8/total net bid) $ 42.08 (Group 9/total net bid) $118.48 (Group 10/total net bid) S&S Worldwide - $1,688.80 (Group 11/total net bid) Flaghouse - $101.74 (Group 12/total net bid) Gopher Sports - $48.74 (Group 13/total net bid) S&S Worldwide - $1,699.00 (Group 14/total net bid) $ 41.99 (Group 15/total net bid) $ 26.10 (Group 16/total net bid) Sportmaster - $282.30 (Group 17/total net bid) S&S Worldwide - $144.80 (Group 18/total net bid) Gopher Sports - $28.94 (Group 19/total net bid) BSN Sports - $ 60.22 (Group 20/total net bid) $577.38 (Group 21/total net bid) $178.93 (Group 22/total net bid) PUBLIC WORKS DEPARTMENT/FLEET MAINTENANCE DIVISION: Trailer-Mounted Pressure Applicator. (130807) Paving Maintenance Supply Inc. - $35,871.00 (Group 1/total net bid) PUBLIC WORKS DEPARTMENT/FLEET MAINTENANCE DIVISION: Tricycle Type Street Sweepers. (130807) Key Equipment & Supply Company - $226,970.00 (Group 1/total net base bid) (Group 1/option #1/total net bid) Standard (Group 1/option #4/per sweeper) $ 2,380.00 (Group 1/option #5/per sweeper) $42,500.00 (Group 1/option #6/per sweeper) PUBLIC WORKS DEPARTMENT/FLEET MAINTENANCE DIVISION: Rubber Tired Tractor 50 Horsepower. (130807) Wichita Tractor Co. - $104,230.00* (Group 1/total net base bid) $ 657.00* (Group 1/option #1/per tractor) $ 336.00* (Group 1/option #3/per tractor * (Group 1/option #4/lump sum *Redirect award Knight moved that the contract(s) be awarded as outlined above, same being the lowest and best bid, and the necessary signatures be authorized. Motion carried 6 to 0. (Pisciotte absent) LICENSES APPLICATION FOR LICENSE FOR ADULT ENTERTAINMENT ESTABLISHMENTS/SERVICES: New Escort Service Vicki Maness Babes 304 South Laura Motion -- Knight moved that the license be approved subject to Staff review and approval. Motion carried -- carried 6 to 0. (Pisciotte absent) APPLICATIONS FOR LICENSES TO RETAIL CEREAL MALT BEVERAGES: Renewal 2002 (Consumption on Premises) Danny Vo Lotus Garden Restaurant* 2135 West 21st Street North Guadalupe S. Cordova Chico's Restaurant* 3949 West Douglas Eldon L. Self L.W. Clapp Golf Course* 4611 East Harry Mon Fee Wong Golden Dragon Restaurant* 6100 East 21st No. 180 Doug E. Beckham Lenora's 1528 South Washington Renewal 2002 (Consumption off Premises) LeThanh T. Le Broadway Supermarket 1336 North Broadway John G. Harmon Casey's General Store #1860 5562 South Seneca *General/Restaurant - 50% or more of gross receipts derived from sale of food. Motion -- Knight moved that the licenses be approved subject to Staff review and approval. Motion carried -- carried 6 to 0. (Pisciotte absent) PLANS AND SPECS. SUBDIVISION PLANS AND SPECIFICATIONS. There were no Sub-Division Plans and Specifications submitted. PRELIMINARY ESTS. PRELIMINARY ESTIMATES: a) Grading, surfacing, concrete pavement, bridges, signing, lighting, signalization, pavement markings, landscaping and irrigation, for Kellogg Avenue (US-54) / Woodlawn Interchange. (472-83629/702318 /401272) Traffic to be maintained during construction using flagpersons and barricades. (District II) - $57,516,281.93 b) Main 21, Southwest Interceptor Sewer to serve Gray's 5th Addition - north of 47th Street South, east of Hoover. (468-83429/743950/480638) Traffic to be maintained through construction. (District V) - $132,000.00 c) Lateral 1, Main 21, Southwest Interceptor Sewer to serve Gray's 5th Addition - north of 47th Street South, east of Hoover. (468-83430/743951/480639) Does not affect existing traffic. (District V) - $190,000.00 d) Water Distribution System to serve Gray's 5th Addition - north of 47th Street South, east of Hoover. (448-89682/735084/470754) Does not affect existing traffic. (District V) - $57,000.00 e) Water distribution system (Phase I) to serve Gray's 5th Addition - north of 47th Street South, east of Hoover. (448-89680/735085/470755) Does not affect existing traffic. (District V) - $78,000.00 f) 2003 utility cut repair of streets, driveways and sidewalks - north of 55th Street South, east of 135th Street West. (472-83665/132035/) Traffic to be maintained during construction using flagpersons and barricades. (Districts I,II,III,IV,V&VI) - $1,700,000.00 g) 21st and Arkansas, Phase 2 - landscaping - 21st & Arkansas. (472-83184/706799/200249) Does not affect existing traffic. (District VI) - $6,925.00 h) 2002 sanitary sewer reconstruction Phase 10 (Various Locations) - south of 13th Street North, between Hydraulic and Meridian. (468-83547/620360/662483) Traffic to be maintained during construction using flagpersons and barricades. (Districts IV,VI) - $224,000.00 i) 2002 sanitary sewer rehabilitation Phase H (Various Locations) - north of Kellogg from west of Greenwich to east of Maize Road. (468-83552/620362/662484) Traffic to be maintained during construction using flagpersons and barricades. (Districts I, II, V) - $179,000.00 j) 2003 wheelchair ramp and sidewalk phase 1 - north of MacArthur, east of Oliver. (472-83660/706847/203313) Traffic to be maintained during construction using flagpersons and barricades. (Districts I,II&III) - $200,000.00 k) Toben/31st Street North from the west line of Lot 5, Block 4 to the east line of said Lot 5 to serve Mediterranean Plaza - south of 37th Street North, west of Webb. (472-83531/765740/490851) Does not affect existing traffic. (District II) - $289,000.00 Motion -- Knight moved that the Preliminary Estimates be received and filed. Motion carried 6 to 0. (Pisciotte -- carried absent) STATEMENTS OF COST STATEMENTS OF COST: a) Improving Decel Left Turn Lanes in Woodlawn and 37th Street North to serve Whispering Brook Commercial 2nd Addition (west of Woodlawn, south of 37th Street North). Total Cost - $376,334.69 (plus idle fund interest - $6,445.39, plus temporary note interest - $4,786.92). Financing to be issued at this time - $387,567.00. (765690/472-83329/490-801). b) Improving Water Distribution System to serve Reece Farms Estates, Phase II (south of Maple, west of 151st Street West). Total Cost - $51,141.61 (plus idle fund interest - $660.15, plus temporary note interest - $507.24). Financing to be issued at this time - $52,309.00. (735041/448-89239/470-711). c) Improving Water Distribution System to serve Highland Spring 2nd Addition (south of Central, west of 135th Street West). Total Cost - $74,612.79 (plus idle fund interest - $902.03, plus temporary note interest - $1,020.18). Financing to be issued at this time - $76,535.00. (735039/448-89427/470-709). d) Improving Water Distribution System to serve Ridge Port North 3rd Addition (south of 37th Street North, Total Cost - $25,110.12 (plus idle fund interest - $297.88, plus temporary note interest - $180.00). Financing to be issued at this time -$25,588.00. (735062/448-89505/470-732). e) Improving Water Distribution System to serve Church of the Magdalen Addition (north of 21st Street North, west of 127th Street East). Total Cost - $32,406.01 (plus idle fund interest - $631.99, plus temporary note interest - $240.00). Financing to be issued at this time - $33,278.00. (735048/448-89536/470-718). f) Improving Water Distribution System to serve Southwest Industrial Addition (north of Pawnee, west of Meridian). Total Cost - $33,665.46 (plus idle fund interest - $548.88, plus temporary note interest - $465.66). Financing to be issued at this time - $34,680.00. (735018/448-89585/470-688). g) Improving Water Distribution System to serve Equestrian Estates Addition (south of Harry, east of 127th Street East). Total Cost - $119,390.89 (plus idle fund interest - $1,276.35, plus temporary note interest - $1,637.76). Financing to be issued at this time - $122,305.00. (735032/448-89613/470-702). h) Improving Water Distribution System to serve Rocky Creek & Rocky Creek 2nd Addition (north of 13th Street North, east of 127th Street East). Total Cost - $49,678.28 (plus idle fund interest - $669.72, plus temporary note interest - $375.00). Financing to be issued at this time - $50,723.00. (735060/448-89620/470-730). i) Improving Water Distribution System to serve Maple Shade Addition (east of Webb, north of Pawnee). Total Cost - $23,130.21 (plus idle fund interest - $317.29, plus temporary note interest - $172.50). Financing to be issued at this time - $23,620.00. (735043/448-89638/470-713). j) Improving Water Distribution System to serve Pine Meadow & Pine Meadow 2nd Addition (east of Greenwich, south of 13th Street North). Total Cost - $32,546.08 (plus idle fund interest - $480.24, plus temporary note interest - $331.68). Financing to be issued at this time - $33,358.00. (735037/448-89641/470-707). k) Improving Water Distribution System to serve Pine Meadow 2nd Addition (east of Greenwich, south of 13th Street North). Total Cost - $52,033.62 (plus idle fund interest - $829.26, plus temporary note interest - $441.12). Financing to be issued at this time - $53,304.00. (735038/448-89642/470-708). l) Improving Water Distribution System to serve Balthrop 4th Addition (north of Central, east of Greenwich). Total Cost - $66,968.61 (plus idle fund interest - $1,119.89, plus temporary note interest - $487.50). Financing to be issued at this time - $68,576.00. (735047/448-89654/470-717). m) Improving Water Distribution System to serve Deer Lake Estates 2nd Addition (south of 47th Street, west of Oliver). Total Cost - $19,099.26 (plus idle fund interest - $249.24, plus temporary note interest - $142.50). Financing to be issued at this time - $19,491.00. (735055/448-89656/470-725). n) Improving Water Distribution System to serve Fairmont Addition (north of 21st Street North, west of 127th Street East). Total Cost - $84,598.00 (plus idle fund interest - $1,057.76, plus temporary note interest - $747.24). Financing to be issued at this time - $86,403.00. (735045/448-89659/470-715). o) Improving Water Distribution System to serve the Fairmont Addition (north of 21st Street North, west of 127th Street East). Total Cost - $69,133.00 (plus idle fund interest - $1,084.00, plus temporary note interest - $627.24). Financing to be issued at this time - $70,845.00. (735046/448-89662/470-716). p) Improving Water Distribution System to serve Smithmoor 10th Addition (north of Pawnee, west of Greenwich). Total Cost - $43,434.92 (plus idle fund interest - $727.08, plus temporary note interest - $315.00). Financing to be issued at this time - $44,477.00. (735050/448-89666/470-720). q) Improving Water Distribution System to serve Auburn Hills 12th Addition (south of Maple, west of 135th Cost - $53,118.94 (plus idle fund interest - $727.76, plus temporary note interest - $555.30). Financing to be issued at this time - $54,402.00. (735040/448-89516/470-710). r) Improving Water Distribution System to serve Eagle's Landing at North Oliver 2nd Addition (south of 45th Street North, west of Oliver). Total Cost - $55,184.40 (plus idle fund interest - $716.60, plus temporary note interest - $375.00). Financing to be issued at this time - $56,276.00. (735052/448-89603/470-722). s) Improving Water Supply Line along 45th St North to serve Eagle's Landing at North Oliver 2nd Addition (south of 45th Street North, west of Oliver). Total Cost - $315,714.28 (plus idle fund interest - $2,154.72, plus temporary note interest - $2,325.00). Financing to be issued at this time - $320,194.00. (735051/448-89672/470-721). t) Improving Water Supply Line along Oliver to serve Eagle's Landing at North Oliver 2nd Addition and an unplatted tract (south of 45th Street North, west of Oliver). Total Cost - $74,912.82 (plus idle fund interest - $983.68, plus temporary note interest - $487.50). Financing to be issued at this time - $76,384.00. (735061/448-89653/470-731). u) Improving Water Distribution to serve Cedar View Addition (south of Kellogg, east of Greenwich). Total Cost - $50,963.56 (plus idle fund interest - $601.70, plus temporary note interest - $685.74). Financing to be issued at this time - $52,251.00. (735035/448-89527/470-705). v) Improving Water Distribution System to serve Great Plains Business Park 3rd Addition (south of 37th Street North, east of Webb Road). Total Cost - $58,099.12 (plus idle fund interest - $692.38, plus temporary note interest - $427.50). Financing to be issued at this time - $59,219.00. (735066/448-89692/470-736). w) Improving Water Distribution System to serve an Unplatted Tract described as the west 1800' of the SW 1/4 of Section 6, T27S, R1W of the 6th P.M., except for the part west of the east line of Aberdeen First Addition (north of 21st Street North, east of 119th Street West). Total Cost - $21,317.92 (plus idle fund interest - $222.10, plus temporary note interest - $283.98). Financing to be issued at this time - $21,824.00. (734970/448-88826/470-640). x) Improving Water Distribution System to serve Aberdeen First Addition (north of 21st Street North, east of 119th Street West). Total Cost - $38,097.63 (plus idle fund interest - $377.51, plus temporary note interest - $493.86). Financing to be issued at this time - $38,969.00. (734969/448-88825/470-639). y) Improving Water Distribution System to serve Duling and Aberdeen Commercial Additions (north of 21st Street North, east and west of 119th Street West). Total Cost - $17,705.13 (plus idle fund interest - $183.19, plus temporary note interest - $226.68). Financing to be issued at this time - $18,115.00. (734968/448-88944/470-638). z) Improving Water Distribution System to serve West Ridge Estates (south of 29th Street North, east of 119th Street West). Total Cost - $53,956.66 (plus idle fund interest - $472.24, plus temporary note interest - $776.10). Financing to be issued at this time - $55,205.00. (734963/448-89470/470-633). aa) Improving Water Distribution System to serve Rocky Creek Addition (north of 13th Street North, east of 127th Street East). Total Cost - $23,131.18 (plus idle fund interest - $346.32, plus temporary note interest - $172.50). Financing to be issued at this time - $23,650.00. (735049/448-89099/470-719). bb) Improving Water Distribution System to serve Chapel Hill Addition (north of 13th Street North, east of Greenwich). Total Cost - $88,110.11 (plus idle fund interest - $1,568.89, plus temporary note interest - $645.00). Financing to be issued at this time - $90,324.00. (734932/448-89370/470-602). cc) Improving Water Distribution System to serve Wilson Farms 3rd Addition (south of 21st Street North, west of Webb). Total Cost - $50,263.75 (plus idle fund interest - $709.21, plus temporary note interest - $527.04). Financing to be issued at this time - $51,500.00. (735044/448-89657/470-714). dd) Improving Water Distribution System to serve Ridge Port North 3rd and 4th Additions (south of 37th Street North, east of Ridge Road). Total Cost - $124,872.82 (plus idle fund interest - $2,553.38, plus temporary note interest -$1,931.80). Financing to be issued at this time - $129,358.00. (734991/448-89503/470-661). ee) Improving Water Supply Line along 127th Street East to serve Equestrian Estates Addition and part of McEvoy Addition (south of Harry, west and east of 127th Street East). Total Cost - $145,877.81 (plus idle fund interest - $2,230.76, plus temporary note interest - $1,131.12). Financing to be issued at this time - $149,239.00. (735036/448-89644/470-706). ff) Improving Water Distribution System to serve Auburn Hills 13th Addition (west of 135th Street West, south of Maple). Total Cost - $101,923.20 (plus idle fund interest - $1,752.67, plus temporary note interest - $1,550.13). Financing to be issued at this time - $105,226.00. (735024/448-89610/470-694). gg) Improving Water Distribution System to serve Forest Lakes Addition (north of 29th Street North, west of Ridge Road). Total Cost - $37,133.20 (plus idle fund interest - $438.80, plus temporary note interest - $270.00). Financing to be issued at this time - $37,842.00. (735056/448-88703/470-726). hh) Improving Water Distribution System to serve Forest Lakes West Addition (north of 29th Street North, east of Tyler). Total Cost - $21,337.59 (plus idle fund interest - $229.91, plus temporary note interest - $157.50). Financing to be issued at this time - $21,725.00. (735057/448-89206/470-727). ii) Improving Water Distribution System along Burton Street, between St. Paul and Gordon to serve part of Smithson's Sub. (north of Maple, west of Meridian). Total Cost - $3,232.53 (plus idle fund interest - $116.47, plus temporary note interest - $0.00). Financing to be issued at this time - $3,349.00. (734993/448-89513/470-663). jj) Improving Water Distribution to serve part of Lot 4, Block 4, Avery Addition (north of Central, west of Hoover). Total Cost - $1,897.55 (plus idle fund interest - $60.45 plus temporary note interest - $0.00). Financing to be issued at this time - $1,958.00. (735064/448-89690/470-734). kk) Improving Water Distribution System to serve part of Lots 19 and 20, Block 12 in Fruitvale Park Addition (south of Central, east of Hoover). Total Cost - $3,210.00 (plus idle fund interest - $105.00 plus temporary note interest - $0.00). Financing to be issued at this time - $3,315.00. (735065/448-89689/470-735). ll) Improving Water Distribution System to serve the west half of Lot 61, Valley Acres Addition (south of 10th Street, west of Custer). Total Cost - $6,277.34 (plus idle fund interest - $340.66 plus temporary note interest - $0.00). Financing to be issued at this time - $6,618.00. (734945/448-89425/470-615). mm) Improving Water Distribution System to serve Shelly's Orchard Addition (east of Maize, north of Pawnee). Total Cost - $50,997.02 (plus idle fund interest - $583.98 plus temporary note interest - $375.00). Financing to be issued at this time - $51,956.00. (735053/448-89663/470-723). nn) Improving Water Distribution System to serve Ridge Port 4th Addition (south of 37th Street North, east of Ridge). Total Cost - $58,779.85 (plus idle fund interest - $367.15 plus temporary note interest - $420.00). Financing to be issued at this time - $59,567.00. (735063/448-89592/470-733). oo) Improving Water Distribution System to serve Harrison Park 2nd Addition (north of Harry, east of Webb Road). Total Cost - $20,349.36 (plus idle fund interest - $70.64 plus temporary note interest - $150.00). Financing to be issued at this time - $20,570.00. (735073/448-89706/470-743). pp) Improving Water Distribution System to serve Brentwood South Addition, Brentwood Village and Maple Shade Addition (east of Webb Road, north of Pawnee). Total Cost - $88,093.46 (plus idle fund interest - $1,167.80 plus temporary note interest - $769.74). Financing to be issued at this time - $90,031.00. (735042/448-89635/470-712). qq) Improving Water Supply Line in Tyler Road (north of 29th Street North to south of 37th Street North). Total Cost - $121,984.03 (plus idle fund interest - $1,055.11 plus temporary note interest - $1,666.86). Financing to be issued at this time - $124,706.00. (735033/448-89596/470-703). rr) Improving Water Distribution System to serve Westridge Estates (south of 29th Street North, east of 119th Street West.). Total Cost - $53,956.66 (plus idle fund interest - $472.24 plus temporary note interest - $776.10). Financing to be issued at this time - $55,205.00. (734963/448-89470/470-633). ss) Improving Lateral 80, Main 22, War Industry Sewer to serve Wilson Farms 2nd Addition (south of 21st Street North, west of Webb Road). Total Cost - $55,200.00 (plus idle fund interest - $713.60 plus temporary note interest - $755.40). Financing to be issued at this time - $56,669.00. (743891/468-83076/480-579). tt) Improving Lateral 81, Main 22, War Industry Sewer to serve Wilson Farms 2nd Addition (south of 21st Street North, west of Webb Road). Total Cost - $36,804.43 (plus idle fund interest - $498.56 plus temporary note interest - $491.01). Financing to be issued at this time - $37,794.00. (743892/468-83123/480-580). uu) Improving Lateral 18, Cowskin Interceptor Sewer to serve Reece Farms Estates (south of Maple, west of 151st Street West). Total Cost - $96,807.91 (plus idle fund interest - $998.57 plus temporary note interest - $1,307.52). Financing to be issued at this time - $99,114.00. (743908/468-82831/480-596). vv) Improving Lateral 23, Cowskin Interceptor Sewer to serve Highland Springs 2nd Addition (south of Central, west of 135th Street West). Total Cost - $109,737.28 (plus idle fund interest - $1,194.58 plus temporary note interest - $1,471.14). Financing to be issued at this time - $112,403.00. (743902/468-83028/480-590). ww) Improving Lateral 304, Four Mile Creek Sewer to serve Brookhaven Estates Addition (north of Central, east of 159th Street East). Total Cost - $246,645.98 (plus idle fund interest - $3,326.06 plus temporary note interest - $3,276.96). Financing to be issued at this time - $253,249.00. (743867/468-83238/480-555). xx) Improving Lateral 321, Four Mile Creek Sewer to serve Maple Shade Addition (east of Webb Road, north of Pawnee). Total Cost - $70,146.48 (plus idle fund interest - $1,138.02 plus temporary note interest - $517.50). Financing to be issued at this time - $71,802.00. (743910/468-83356/480-598). yy) Improving Lateral 5, Main 2, Cowskin Interceptor Sewer, to serve Auburn Hills 12th Addition (north of Kellogg, west of 135th Street West). Total Cost - $76,844.18 (plus idle fund interest - $838.54 plus temporary note interest - $1,025.28). Financing to be issued at this time - $78,708.00. (743905/468-83179/480-593). zz) Improving Lateral 105, Sanitary Sewer #23 to serve Great Plains Business Park 3rd Addition (south of 37th Street North, east of Oliver). Total Cost - $10,688.77 (plus idle fund interest - $126.98 plus temporary note interest - $77.25). Financing to be issued at this time - $10,893.00. (743926/468-83433/480-614). aaa) Improving Lateral 324, Four Mile Creek Sewer to serve Rocky Creek Addition (north of 13th Street North, east of 127th Street East). Total Cost - $32,194.64 (plus idle fund interest - $481.36 plus temporary note interest - $240.00). Financing to be issued at this time - $32,916.00. (743898/468-83346/480-586). bbb) Improving Lateral 316, Four Mile Creek Sewer to serve Rocky Creek Addition and Rocky Creek 2nd Addition (north of 13th Street North, east of 127th Street East). Total Cost - $96,185.31 (plus idle fund interest - $2,231.17 plus temporary note interest - $1,307.52). Financing to be issued at this time - $99,724.00. (743886/468-83325/480-574). ccc) Improving Lateral 327, Four Mile Creek Sewer to serve Balthrop 4th Addition (north of Central, east of Greenwich). Total Cost - $176,084.00 (plus idle fund interest - $3,009.00 plus temporary note interest - $1,290.00). Financing to be issued at this time - $180,383.00. (743914/468-83390/480-602). ddd) Improving Lateral 310, Four Mile Creek Sewer to serve Smithmoor 10th Addition (south of Harry, west of Greenwich). Total Cost - $136,478.42 (plus idle fund interest - $1,711.54 plus temporary note interest - $1,343.04). Financing to be issued at this time - $139,533.00. (743915/468-83282/480-603). eee) Improving Lateral 1, Main 10, Four Mile Creek to serve Dillon 12th and Chapel Hill Addition (north of 13th Street North, east of Greenwich). Total Cost - $109,962.53 (plus idle fund interest - $1,923.47 plus temporary note interest - $810.00). Financing to be issued at this time - $112,696.00. (743906/468-83084/480-594). fff) Improving Lateral 2, Main 10, Four Mile Creek to serve Chapel Hill Addition (north of 13th Street North, east of Greenwich). Total Cost - $85,573.61 (plus idle fund interest - $1,535.89 plus temporary note interest - $637.50). Financing to be issued at this time - $87,747.00. (743907/468-83085/480-595). ggg) Improving Lateral 482, Southwest Interceptor Sewer to serve Shelly's Orchard Addition (east of Maize, north of Pawnee). Total Cost - $40,741.46 (plus idle fund interest - $602.54 plus temporary note interest - $300.00). Financing to be issued at this time - $41,644.00. (743917/468-83407/480-605). hhh) Improving Lateral 335, Four Mile Creek Sewer to serve Harrison Park 2nd Addition (north of Harry, east of Webb Road). Total Cost - $22,445.49 (plus idle fund interest - $97.01 plus temporary note interest - $157.50). Financing to be issued at this time - $22,700.00. (743935/468-83475/480-623). iii) Improving Lateral 6, Main 17, Southwest Interceptor Sewer to serve Forest Lakes Addition (north of 29th of Ridge Road). Total Cost - $56,709.69 (plus idle fund interest - $824.81 plus temporary note interest $412.50). Financing to be issued at this time - $57,947.00. (743918/468-82304/480-606). jjj) Improving Lateral 384, Southwest Interceptor Sewer to serve Forest Lakes West Addition (north of 29th Street North, east of Tyler). Total Cost - $56,412.68 (plus idle fund interest - $691.82 plus temporary note interest - $412.50). Financing to be issued at this time - $57,517.00. (743919/468-82769/480-607). kkk) Improving Lateral 385, Southwest Interceptor Sewer to serve Forest Lakes West Addition (north of 29th Street North, east of Tyler). Total Cost - $32,245.22 (plus idle fund interest - $418.28 plus temporary note interest - $232.50). Financing to be issued at this time - $32,896.00. (743920/468-82770/480-608). lll) Improving Lateral 313, Four Mile Creek Sewer to serve Equestrian Estates Addition (south of Harry, east of 127th Street East). Total Cost - $284,330.60 (plus idle fund interest - $3,100.52 plus temporary note interest - $3,818.88). Financing to be issued at this time - $291,250.00. (743896/468-83317/480-584). mmm) Improving Lateral 319, Four Mile Creek Sewer to serve Brentwood South Addition, Brentwood Village and Maple Shade Addition (north of Pawnee, east of Webb Road). Total Cost - $158,940.85 (plus idle fund interest - $2,657.41 plus temporary note interest - $1,294.74). Financing to be issued at this time - $162,893.00. (743909/468-83353/480-597). nnn) Improving Lateral 24, Main 13, War Industries Sewer - Unplatted Tract in Section 27, TWP 27S, R2E (south of Orme, east of Greenwich). Total Cost - $10,193.97 (plus idle fund interest - $229.91 plus temporary note interest - $141.12). Financing to be issued at this time - $10,565.00. (743884/468-83303/480-572). ooo) Improving Lateral 11, Main 17, Southwest Interceptor Sewer to serve Forest Lakes Addition (north of 29th Street North, west of Ridge). Total Cost - $43,467.18 (plus idle fund interest - $369.82 plus temporary note interest - $315.00). Financing to be issued at this time - $44,152.00. (743934/468-82309/480-622). ppp) Improving Lateral 300, Four Mile Creek Sewer to serve Cedar View 2nd Addition (east of Greenwich, ). Total Cost - $66,372.71 (plus idle fund interest - $761.33 plus temporary note interest - $870.96). Financing to be issued at this time - $68,005.00. (743901/468-83222/480-589). qqq) Improving Lateral 23, Main 13, War Industry Sewer to serve Premier Addition (north of Kellogg, west of Greenwich). Total Cost - $38,793.29 (plus idle fund interest - $627.71 plus temporary note interest - $285.00). Financing to be issued at this time - $39,706.00. (743921/468-83239/480-609). rrr) Improving Lateral 3, Main 19, Southwest Interceptor Sewer to serve Ridge Port North 4th Addition (south of 37th Street North, east of Ridge). Total Cost - $142,376.63 (plus idle fund interest - $746.87 plus temporary note interest - $1,042.50). Financing to be issued at this time - $144,166.00. (743924/468-83276/480-612). sss) Improving Lateral 41, Main 21, Sanitary Sewer 22 to serve Womer Plaza Addition (west of Womer, north of 33rd Street North). Total Cost - $85,584.64 (plus idle fund interest - $1,045.46 plus temporary note interest - $1,158.90). Financing to be issued at this time - $87,789.00. (743904/468-83362/480-592). ttt) Improving Lateral 326, Four Mile Creek Sewer to serve Pine Meadow 2nd Addition (east of Greenwich, south of 13th Street North). Total Cost - $111,758.49 (plus idle fund interest - $1,477.97 plus temporary note interest - $1,512.54). Financing to be issued at this time - $114,749.00. (743900/468-83373/480-588). uuu) Improving Lateral 1, Main 11, Four Mile Creek Sewer (north of 21st Street North, west of 127th Street East). Total Cost - $237,649.24 (plus idle fund interest - $3,016.92 plus temporary note interest - $2,235.84). Financing to be issued at this time - $242,902.00. (743912/468-83400/480-600). vvv) Improving Storm Water Sewer 539 to serve Wilson Farms 2nd Addition (south of 21st Street North, west of Webb). Total Cost - $39,895.06 (plus idle fund interest - $440.12 plus temporary note interest - $533.82). Financing to be issued at this time - $40,869.00. (751304/468-83124/485-195). www) Improving Storm Water Sewer 547 to serve Cedar View 2nd Addition (east of Greenwich, north of Lincoln). Total Cost - $120,010.80 (plus idle fund interest - $1,359.94 plus temporary note interest - $1,645.26). Financing to be issued at this time - $123,016.00. (751307/468-83194/485-198). xxx) Improving Storm Water Sewer 564 to serve the Gateway Center Addition (south of 13th Street North, east of Greenwich). Total Cost - $200,810.67 (plus idle fund interest - $2,592.29 plus temporary note interest - $1,808.04). Financing to be issued at this time - $205,211.00. (751308/468-83374/485-199). yyy) Improving Storm Water Sewer #567 to serve Wilson Farms 3rd Addition (south of 21st Street North, west of Webb). Total Cost - $181,738.79 (plus idle fund interest - $2,273.67 plus temporary note interest - $1,665.54). Financing to be issued at this time - $185,678.00. (751311/468-83398/485-202). zzz) Improving Storm Water Drain # 185 to serve the Fairmont Addition (north of 21st Street, west of 127th Street East). Total Cost - $161,205.94 (plus idle fund interest - $1,540.06 plus temporary note interest - $1,170.00). Financing to be issued at this time - $163,916.00. (751312/468-83403/485-203). aaaa) Improving Storm Water Drain 165 to serve Remington Place Addition (east of Webb, south of 21st Street North). Total Cost - $121,930.64 (plus idle fund interest - $1,999.04 plus temporary note interest - $1,693.32). Financing to be issued at this time - $125,623.00. (751302/468-83252/485-193). bbbb) Improving Storm Water Drain 178 to serve Equestrian Estates (east of 127th Street east, south of Harry). Total Cost - $146,808.32 (plus idle fund interest - $1,824.88 plus temporary note interest - $1,237.80). Financing to be issued at this time - $149,871.00. (751305/468-83320/485-196). cccc) Improving Storm Water Sewer 560 to serve Maple Shade Addition (north of Pawnee, east of Webb Road). Total Cost - $65,947.73 (plus idle fund interest - $715.03 plus temporary note interest - $612.24). Financing to be issued at this time - $67,275.00. (751310/468-83358/485-201). dddd) Improving Storm Water Sewer 566 to serve Balthrop 4th Addition (north of Central, east of Greenwich). Total Cost - $291,819.47 (plus idle fund interest - $4,727.53 plus temporary note interest - $2,145.00). Financing to be issued at this time - $298,692.00. (751313/468-83392/485-204). eeee) Improving Storm Water Sewer 545 to serve Auburn Hills 12th Addition (south of Maple, west of 135th Street West). Total Cost - $75,181.33 (plus idle fund interest - $1,006.37 plus temporary note interest - $747.30). Financing to be issued at this time - $76,935.00. (751314/468-83181/485-205). ffff) Improving Storm Water Sewer 541 to serve Ridge Port North 3rd and 4th Additions (south of 37th Street North, east of Ridge Road). Total Cost - $390,852.50 (plus idle fund interest - $7,221.80 plus temporary note interest - $5,414.70). Financing to be issued at this time - $403,489.00. (751303/468-83165/485-194). gggg) Improving Storm Water Drain 181 to serve Brentwood South Addition (north of Pawnee, east of Webb Road). Total Cost - $376,005.15 (plus idle fund interest - $5,420.81 plus temporary note interest - $3,083.04). Financing to be issued at this time - $384,509.00. (751309/468-83355/485-200). hhhh) Improving Art Museum. Total Cost - $6,000,000.00 (plus idle fund interest - $45,696.08; plus temporary financing - $29,303.92; less financing previously issued - $2,375,000). Financing to be issued at this time - $3,700,000. (792329/435-300). iiii) Wichita Drainage Canal. Total Cost- $2,752,848.64 (plus idle fund interest - $50,994.42 plus temporary financing - $17,816.94; less financing previously issued - $0). Financing to be issued at this time - $2,821,660. (660785/861-002). jjjj) Park Facilities Renovation 2001. Total Cost- $249,666.61 (plus temporary note financing - $333.39; plus idle fund interest - $5,064.05; plus gain from sale of investments - $266.49; less financing previously issued - $251,500). Financing to be issued at this time - $3,830.00. (785020/391-152). kkkk) Improving Playground Equipment. Total Cost - $44,873.62 (plus temporary note financing - $391.14; plus idle fund interest - $119.19; less loss from sale of investments - $7.61; less financing previously issued - $23,501). Financing to be issued at this time - $21,880. (785923/399-124). llll) Vest Pocket Park Renovation (Reflection Park). Total Cost - $612,921.28 (plus temporary note financing - $11,110.33; plus idle fund interest $9,202.55; less loss from sale of investments - $473.94; less financing previously issued - $614,862). Financing to be issued at this time - $17,900. (791848/435-213). mmmm) Improving Park Paths and Sidewalks. Total Cost - $39,499.40 (plus idle fund interest - $28.23; less loss from sale of investments - $11.06; less financing previously issued - $0). Financing to be issued at this time - $39,520. (785025/392-157). nnnn) Improving South Lakes Sports Complex. Total Cost - $1,518,775 (plus temporary note financing - $2,025.18; plus idle fund interest $31,990.78; plus gain from sale of investments - $2,102.49; less financing previously issued - $1,519,000). Financing to be issued at this time - $35,890. (785766/398-108). oooo) Improving Swimming Pools. Total Cost - $80,302.31 (plus idle fund interest - $697.69). Financing to be issued at this time - $81,000.00 (785024/392-156). pppp) Improving Lots and Entry Drives. Total Cost - $440,161.90 (less idle fund interest - $11.90). Financing to be issues at this time - $440,150.00, (785028/392-160). qqqq) Improving Lawrence Dumont Stadium. Total Cost - $3,413,191.79 (Less Interest Earnings - $38,064.01). (Less revenues - $3,215,045.80). Financing to be issued at this time - $236,210.00. (792051/358234) rrrrr) Improving Farm and Art Market. Total Cost - $574,620.22 (Less Interest Earnings $3,845.26) (Less Revenues - $330,005.48). Financing to be issued at this time - $248,460.00. (792315/435277) Motion -- carried Knight moved that the Statements of Cost be approved and filed. Motion carried 6 to 0. (Pisciotte absent) PARTIAL STATEMENTS OF COST: a) (Amended Fourth Partial) Estimate of Cost for improving Hydraulic, 57th to MacArthur - $3,315,670; less financing previously issued - $735,000. Financing to be issued at this time - $2,580,670. (706810/472-83324/201-275). b) (Sixth Partial) Estimate of Cost for improving Seneca, Maple to McLean - $2,590,000; less financing previously issued - $1,490,000. Financing to be issued at this time - $1,100,000. (706747/472-82966/208-228). c) (Sixth Partial) Estimate of Cost for improving Arkansas Riverbank Improvements - $4,459,000; less financing previously issued - $3,992,000. Financing to be issued at this time - $467,000. (706556/405-209). d) (Seventh Partial) Estimate of Cost for the Lawrence Dumont Stadium Improvements - $3,255,042;less financing previously issued - $3,215,042. Financing to be issued at this time - $40,000. (792051/N.A./358-234). e) This Item was deleted intentionally. f) (Fourth Partial) Estimate of Cost for Performance Contracting - $2,365,000; less financing previously issued - $2,125,000. Financing to be issued at this time - $240,000. (792338/N.A./435-308). g) (First Partial) Estimate of Cost for the South Regional Library - $3,015,000; less financing previously issued - $0.00. Financing to be issued at this time - $3,015,000. (792372/435-342). h) (First Partial) Estimate of Cost for the North Regional Library - $220,000; less financing previously issued - $0.00. Financing to be issued at this time - $220,000. (792374/435-344). i) (First Partial) Estimate of Cost for Fire Equipment Replacement - $40,671; less financing previously issued - $0.00. Financing to be issued at this time - $40,671. (792377/435-347). j) (Third Partial) Estimate of Cost for the Northeast Soccer & Baseball Complex - $1,208,506; less financing previously issued - $1,198,506. Financing to be issued at this time - $10,000 (785001/390-132). k) (Second Partial) Estimate of Cost for improving Grove Park Design- $140,000; less financing previously issued - $100,000. Financing to be issued at this time - $40,000. (785008/472-8315 /390-140). l) (First Partial) Estimate of Cost for improving Park Facilities 2002- $215,000; less financing previously issued - $0. Financing to be issued at this time - $215,000. (785023/392-155). m) (First Partial) Estimate of Cost for improving Athletic Courts 2002 - $152,000 less financing previously issued - $0. Financing to be issued at this time - $152,000. (785029/392-161). n) (First Partial) Estimate of Cost for improving Athletic Courts 2003 - $126,000 less financing previously issued - $0. Financing to be issued at this time - $126,000. (785030/393-162). Motion -- Knight moved that the Partial Statements of Cost be approved and filed. Motion carried 6 to 0. --carried carried (Pisciotte absent) WHISPERING LAKES PETITIONS FOR STREET PAVING, SANITARY SEWER, AND WATER DISTRIBUTION SYSTEM TO SERVE WHISPERING LAKES ESTATES - SOUTH OF HARRY, EAST OF 143RD STREET EAST. (District II) Agenda Report No. 02-2146 The Petitions have been signed by one owner, representing 100% of the improvement districts. hese projects will provide paving, sanitary sewer, and water service to a new residential development located south of Harry, east of 143rd Street East. The Petitions total $723,000. The funding source is special assessments. State Statutes provide that a Petition is valid if signed by a majority of resident property owners or the majority of the property in the improvement district. Motion -- carried Knight moved that the Petitions be approved and the Resolutions be adopted. Motion carried 6 to 0. (Pisciotte absent) RESOLUTION NO. 02-566 Resolution of findings of advisability and Resolution authorizing construction of Water Distribution System Number 448-89758, (south of Harry, east of 143rd Street East) in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 6 to 0. (Pisciotte absent) Yeas: Brewer, Fearey, Gale, Lambke, Martz, Knight. (Pisciotte absent) RESOLUTION NO. 02-567 Resolution of findings of advisability and Resolution authorizing construction of Lateral 342, Four Mile Creek Sewer (south of Harry, east of 143rd Street East), 468-83538, in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 6 to 0. (Pisciotte absent) Yeas: Brewer, Fearey, Gale, Lambke, Martz, Knight. (Pisciotte absent) RESOLUTION NO. 02-568 Resolution of findings of advisability and Resolution authorizing improving Woodcreek from the east line of Rosewood to the east line of Whispering Lakes Estates Addition; Rosewood, from the east line of Brookhaven to the west line of 159th Street East; Rosewood Court (Lots 9-16, Block 1) from the north line of Rosewood to and including cul-de-sac; and Rosewood Court (Lots 1-8, Block 1) from the north line of Rosewood to and including cul-de-sac, (south of Harry, east of 143rd Street East), 472-83668, in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 6 to 0. (Pisciotte absent) Yeas: Brewer, Fearey, Gale, Lambke, Martz, Knight. (Pisciotte absent) SWS PETITION PETITION FOR STORM WATER SEWER TO SERVE PART OF BRANDT COMMERCIAL AND HUNTINGTON PARK ADDITIONS - WEST OF MAIZE, SOUTH OF 13TH. (District V) Agenda Report No. 02-2147 The Petition has been signed by four owners, representing 100% of the improvement district. The project will provide drainage improvements for an undeveloped commercial area. The Petition totals $76,000. The funding source is special assessments. State Statutes provide that a Petition is valid if signed by a majority of resident property owners or the majority of the property in the improvement district. Motion -- Knight moved that the Petition be approved and the Resolution be adopted. Motion carried 6 to 0. -- carried (Pisciotte absent) RESOLUTION NO. 02-569 Resolution of findings of advisability and Resolution authorizing improving of Storm Water Sewer No. 584 (west of Maize, south of 13th Street) 468-83562, in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 6 to 0. (Pisciotte absent) Yeas: Brewer, Fearey, Gale, Lambke, Martz, Knight. (Pisciotte absent) BOARDS MINUTES MINUTES OF ADVISORY BOARDS/COMMISSIONS: City of Wichita Airport Advisory Board Meeting Minutes; September 9, 2002. City of Wichita Alternative Correctional Housing Advisory Board Meeting Minutes; September 26, 2002. Wichita Employees Retirement Board/Police & Fire Retirement Board Joint Investment Committee Minutes: October 3, 2002. District VI Advisory Board Meeting Minutes; October 7, 2002. Board of Code Standards and Appeals Meeting Minutes; November 4, 2002. City of Wichita Airport Advisory Board Meeting Minutes; November 4, 2002 - Board of Park Commissioners Regular Meeting Minutes; November 18, 2002. Wichita Public Library Board of Directors Meeting Minutes; November 19, 2002. Motion --carried Knight moved that the Minutes be received and filed. Motion carried 6 to 0. (Pisciotte absent) STREET CLOSURES CONSIDERATION OF STREET CLOSURES/USES. There were not street closures submitted. REPORT ON CLAIMS ALLOWED - NOVEMBER 2002: Name of Claimant Amount Atwood, Tammy $267.90** Fox, Su $507.21 Jacques, Andy $349.41 Kansas Truck Equipment Co., Inc. $683.70 Myshka, Paul $391.00 Sager, Melissa $156.73 Sedgwick County Risk Mgmt $2,457.10 **Settled for lesser amount t Motion -- carried Knight moved that the report be received and filed. Motion carried 6 to 0. (Pisciotte absent) CHENEY CHENEY RESERVOIR WATERSHED COST-SHARE. Agenda Report No. 02-2148 Cheney Reservoir is a major water source for Wichita, providing approximately 60% of the City's annual water supply. On August 24, 1993, City Council approved assuming part of the cost-share that would allow landowners to implement "best management practices" in the watershed above the Reservoir. Cheney Reservoir has two pollution problems: sedimentation and phosphates. Sediment washes into the Reservoir from soil erosion which can reduce the life of the Reservoir and high phosphates levels can lead to an increase in microscopic plant activity, thus increasing taste and odor problems in water from the lake. The Reno County Conservation District has acquired funds from the Water Resources Cost Share Program (WRCS) and the Non-Point Source Pollution Control Fund (NPS) to help finance the installation of conservation practices that will reduce pollution entering the Reservoir. Under these programs the producer can implement "best management practices" (BMP) that will reduce pollution from their land and apply for reimbursement for up to 70% of the cost. The intention of this MOU is to facilitate a means whereby the producer can receive up to 100% reimbursement by having the City provide up to a 30% cost-share for improvements. Producers will not be eligible for costs that exceed the county average cost for the improvements. While funds are authorized for the Reno County Conservation District, administration of the funds will be through the Cheney Watershed Citizens Management Committee. The agreement helps to facilitate the creation of partnerships between producers in the watershed and the City that will reduce pollution entering Cheney Reservoir. All counties in the watershed, Stafford, Pratt, and Kingman have agreed to participate. Completed projects will be submitted to the City through the Reno County Conservation District. Alternatives the City could pursue to reduce or eliminate pollution in Cheney Reservoir are: 1) Participate in the program. The WRCS and NPS programs would provide 70% of the funds used to correct pollution problems in the basin, with the remaining 30% coming from the City. 2) Wait until the pollution is more severe; however, the City would stand the risk of not having other funding sources. Furthermore, customer dissatisfaction with taste and odor, or the cost of treating cleanup of the basin would have a detrimental impact. 3) Forego efforts to work in the basin, and respond to the water quality in the Reservoir by using methods such as granular activated carbon, ozone, or other such methods. The cost could be as high as $800,000 per year to remove the materials in the water, but would not remove the sediment entering the Reservoir. Removing sediment once it is there to extend the life of the Reservoir, would require dredging, which is costly and environmentally destructive. The maximum WRCS cost-share available to a single producer in Reno County in the fiscal year is limited to $7,500 and limited to $7,500 for the NPS Program. Calculation is based on county average cost, or actual cost, whichever is less. Reno County has WRCS funds of $59,014 available in fiscal year 2003, while NPS has 54,525 available. Stafford County maximum for WRCS available to a single producer will be limited to $2,500 and $3,000 for the NPS Program. The total amount of WRCS funds available in 2003 will be $44,696 and NPS will have funds available of $24,033. Pratt County maximum for WRCS available to a single producer will be limited to $6,000 and $2,200 for NPS. The total WRCS funds available in year 2003 will be $42,341 and NPS will have funds available of $26,954. Kingman County maximum for WRCS available to a single producer is limited to $3,500 and $10,000 for NPS. The total amount of WRCS available in 2003 will be $24,171 and NPS will have funds available of $35,347. Cost to the City shall not exceed $51,067 for WRCS projects and $42,258 for NPS projects for a combined amount of $93,325 in fiscal year 2003. CIP W-500 (Watershed Protection Plan) has allocated $200,000 in 2002, 2003, and 2004 for this effort. Additional funding sources include the EPA, State Water Plan, and the USDA, all helping to diversify the cost. The Law Department has approved the Memorandum of Understanding as to form. Motion -- Knight moved that the Memorandum of Understanding be approved and the necessary signatures be -- carried authorized. Motion carried 6 to 0. (Pisciotte absent) WORKFORCE WORKFORCE LOCAL ELECTED OFFICIAL BOARD. Agenda Report No. 02-2149 On February 29, 2000, the City Council approved an agreement designating the Regional Area Economic Partnership (REAP) as the Local Elected Official Board (LEOB) for Local Area IV for the purpose of the federal Workforce Investment Act of 1998 (WIA). At the time of this designation, the State of Kansas Department of Human Resources (KDHR) had not yet promulgated its rules and regulations regarding the appointment of members to an LEOB or the division of WIA responsibilities among chief elected officials. After issuing its regulations, KDHR has determined that the substance of the prior agreement and the procedure followed for Local Area IV does not comply with the regulations. Accordingly, REAP has prepared a new version of the LEOB Agreement to comply with the new KDHR regulations. REAP has requested that each REAP member's governing body approve the agreement. WIA includes important provisions that are intended to promote local oversight and governance of workforce development programs. The principal mechanism for this oversight function is the local workforce investment board (LWIB), whose makeup is in large part prescribed by the federal statute and is designed to include significant private sector involvement. In Local Area IV (which includes Sedgwick, Butler, Sumner, Cowley, Kingman and Harper counties), the LWIB is the Workforce Alliance of Southcentral Kansas. The statutory role of chief elected officials under WIA includes the appointment of members to the LWIB and collaboration with the LWIB in appointing a Youth Council, developing a workforce development plan, certifying workforce development centers and approving budgets. The City of Wichita serves as grant recipient for federal grant funds allocated to Local Area IV, and also the serves as the fiscal agent for the disbursement of workforce grant funds. REAP agreed to serve as the chief elected official for all other chief elected official functions in Local Area IV because it is an existing council of governments covering much of the same territory as Local Area IV and because one of REAP's primary objectives is economic development, including workforce development. REAP's territory also includes Harvey and Reno counties, which are not included in Local Area IV but do represent an important part of the regional labor pool. REAP's Economic Development Committee has been delegated principal responsibility for carrying out the chief elected official duties on behalf of REAP. There is no financial impact to the City. Motion -- Knight moved that the Agreement/Contract be approved; and the necessary signatures be authorized. -- carried Motion carried 6 to 0. (Pisciotte absent) CDBG HOMELESS UNITED METHODIST URBAN MINISTRY OF WICHITA, INC. Agenda Report No. 02-2150 On May 14, 2002 the City Council approved 2002 Community Development Block Grant (CDBG) funding to assist a Homeless Facility. Recommendations were solicited and received from the Homeless Coalition to provide CDBG funding to United Methodist Urban Ministry of Wichita, Inc., to rehabilitate a house used for transitional housing for the homeless. The United Methodist Urban Ministry of Wichita, Inc. is a non-profit organization. The rehabilitation of a single family home used for transitional housing will provide clean safe and decent housing for homeless families with children in a transitional period. Funds from the City's CDBG 2002 program will be used to rehabilitate one of the six houses used for transitional housing for the homeless owned by United Methodist Urban Ministry of Wichita, Inc. A contract has been negotiated with United Methodist Urban Ministry of Wichita, Inc., which establishes the scope of services and funding. The contract term is December 17, 2002 to June 30, 2003. Funding in the amount of $15,000 for this project is budgeted in the approved 2002/2003 CDBG One-Year Action Plan. Motion -- Knight moved that the Agreement/Contract be approved; and the necessary signatures be authorized. -- carried Motion carried 6 to 0. (Pisciotte absent) GILBERT MOSLEY SUPPLEMENTAL AGREEMENT FOR PROFESSIONAL SERVICES (LEGAL) - GILBERT & MOSLEY. Agenda Report 02-2151 The City entered into a professional services agreement and subsequent supplemental agreements with Stinson Morrison Hecker LLP (formerly Stinson, Mag & Fizzell) to provide legal advice on environmental matters relating to the investigation and clean-up of groundwater contamination in the Gilbert & Mosley Site. That firm, including David Tripp, assisted staff and Council on a number of elements on the project and continues to provide advice and legal representation as needed as the project is being implemented. Extensive effort has also been placed in the identification of responsible parties for cost recovery purposes. Litigation against a number of responsible parties has resulted in significant legal services for depositions, document production, motions, settlements, trial preparation, and other litigation services. This supplemental agreement provides additional authority to continue to use the services of Stinson Morrison Hecker LLP on an as-needed basis for particular legal and environmental issues. This agreement also continues to provide for the litigation team headed by Robert L. Driscoll, which is handling the litigation to recover costs from responsible parties. This agreement also provides for payment of most of the City's expert witnesses in the litigation, which are retained by the law firm, and for the costs related to litigation. This supplemental agreement provides authority for an additional $290,000 in legal services and related expenses. These services will be paid out of the Gilbert & Mosley TIF. Motion -- Knight moved that the Agreement/Contract be approved; and the necessary signatures be authorized. -- carried Motion carried 6 to 0. (Pisciotte absent) ENCROACHMENT EASEMENT ENCROACHMENT. (District V) Agenda Report No. 02-2152 The Agreement allows Jacques D. and Barbara J. Blackman to occupy and construct for 14024 Highland Springs Court Creek, improvements on, over, and across the aforesaid drainage and utility easement 20 feet in width, adjacent and northeast of a line described as: commencing at the N.W. corner of said lot 26, Block C, Highland Springs 2nd Addition, thence S 3° 44' 10" W along the west line of said Lot 26, 0.96 feet to the point of beginning; thence S 65° 04' 55" E along the southwesterly line of said drainage & utility easement to the northeastly lot line of said lot 26. Said lot being addressed as 14024 Highland Springs Court Creek, hereinafter referred to as Tract "A" and waives all rights of action in law arising out of the encroachment into the easement. The improvement is to be an attached deck encroaching 2.5 feet into the easement. The Agreement allows the City to be held harmless from any and all claims resulting from leaking, cave-in or failure of said sewer line lying within Tract "A" and from claims resulting from replacement or upgrade of lines, manholes, and/or other department property in the easement. There are no financial considerations. Motion -- Knight moved that the Agreement/Contract be approved; and the necessary signatures be authorized. -- carried Motion carried 6 to 0. (Pisciotte absent) R.R. GRADE CITY/COUNTY RAILROAD GRADE SEPARATION PROJECT. Agenda Report No. 02-2153 In June 1998, the City of Wichita and Sedgwick County agreed that 7.2% of all external funding for railroad grade separation monies received by the City would be made available for projects constructed by the County. Sedgwick County is preparing to receive bids for a grade separation on 71st Street South (Grand Avenue in Haysville) where it intersects the Union Pacific Railroad. An agreement has been prepared to facilitate the agreement entered into in 1998. The County cannot administer projects that have Federal money in them. Therefore, they have requested that the City increase the County's share of State System Enhancement funds by the amount equal to the County's Federal funds. In return, the City will retain all Federal funds. SOURCE PRIOR FUNDING PROPOSED FUNDING State System Enhancement $3,600,000.00 $5,350,932.79 Federal TEA-21 1,750,932.79 0 TOTAL $5,350,932.79 $5,350,932.79 Motion -- Knight moved that the Agreement/Contract be approved; and the necessary signatures be authorized. -- carried Motion carried 6 to 0. (Pisciotte absent) FRANCHISE TELECOMMUNICATIONS FRANCHISE EXTENSIONS. Agenda Report No. 02-2154 The City Council approved a telecommunications franchise with Southwestern Bell Telephone Company on April 16, 1996, and with Adelphia Business Solutions, Inc., on January 8, 2002; these franchises were to expire on June 30, 2002. Because of legislative amendments to the Franchise Act in 2002, the City Council granted additional time for negotiations on June 25, 2002. With the approaching December 31, 2002, expiration, additional time is need to conclude negotiations and draft the contract franchises. The proposed Extension Agreements with Southwestern Bell Telephone Company and Adelphia Business Solutions, Inc., maintain the current franchises and all of their provisions until March 31, 2003, or until new franchises are negotiated and adopted, whichever occurs first. The franchise Extension Agreements maintain the current level of compensation to the City at $1.81 per month for each access line in the City. Motion -- Knight moved that the Agreement/Contract be approved; and the necessary signatures be authorized. -- carried Motion carried 6 to 0. (Pisciotte absent) GAS LINE RELOCATION OF NATURAL GAS TRANSMISSION LINE AT BROOKS LANDFILL. (District VI) Agenda Report No. 02-2155 In October, 2001, Brooks Landfill ceased operations as a Municipal Solid Waste Landfill. At that time, Brooks began operating as a Construction and Demolition (C&D) Landfill under a permit modification approved by the Kansas Dept. of Health and Environment (KDHE). The permit provides for staged development of the C&D Landfill, with fill commencing in the low areas of Cell C, then progressing to fill other low areas on the site, currently occupied by a Williams Natural Gas Pipeline easement. Filling in the pipeline easement areas will require the relocation of the existing natural gas pipeline in this area. Relocation of the pipeline will enable the City to obtain final KDHE approval for use of the easement areas for C&D Landfill operations. Public Works staff has negotiated an agreement with Williams Gas Pipelines Central, Inc. to relocate the pipeline. The agreement with Williams will enable them to vacate the current pipeline, and relocate it around the landfill. Williams has estimated the cost for this relocation to be $499,952. The City agrees to pay the cost of the relocation, and grant a new easement for the relocated line. Upon execution of the agreement, the relocation of the pipeline will be performed during the spring of 2003. The City will then submit final plans to KDHE for the permit to use this area for C&D operations. KDHE has approved the plan conceptually. Relocation of this pipeline will provide for over 2 million cubic yards of space for future C&D disposal. The estimated relocation cost of $499,952 will be borne by the City. Funding in the amount of $500,000 is available in the 2003 Landfill budget for this work. Motion -- Knight moved that the Agreement/Contract be approved; and the necessary signatures be authorized. -- carried Motion carried 6 to 0. (Pisciotte absent) UTILITY BILLING BANNER WATER UTILITY BILLING SYSTEM SUPPORT. Agenda Report No. 02-2156 Staff has negotiated a contract with MAK Consulting for two items, maintenance support for the Banner Water Utility Billing system, and Banner enhancements. This contract is replacing the existing budgeted support contract with SCT, the developer of the Water Utility Billing software. The reason for the transfer is due to the need for tighter optimization of the current system, and advanced application stability and support that is more in tune with our unique customized needs. Historically the vendor, SCT Utility Systems, has been the support vendor for this application, however their support has been slow and has not produced desired results for the software to operate optimally. The City of Wichita began implementation of the Banner Water Utility Billing System in 1998 to replace ReactIV, the previous water billing solution. The Banner system went into production October 2000. In order to take advantage of additional features and enhancements, an upgrade on that system was approved in January 2002 and has been completed. With the completion of this upgrade, the Wichita Water Department recognizes that there is additional work that needs to be done to develop features specific to Wichita water billing as defined by the City Council, enhance the product to take advantage of postal discounts and optimize the Bad Debt/Collection features beyond their current functionality to accommodate City requirements. Completion of the requested enhancements will allow the City to realize approximately $100,000 yearly in postal discounts and implement Bad Debt features to resume turning delinquent accounts over for collection. MAK Consulting was the vendor used for the system upgrade in 2002 and offer a support package that provides us a more robust support offering to address the necessary issues faced with processing 6,500 bills on a daily basis. The application code that MAK wrote made it possible to perform the following cost saving enhancements: ? A higher level of automation, thus reducing some hands on sections of existing business processes ? Capture lost revenue on multi-metered accounts ? Apply delinquent penalties ? Bill print postal sort ? Collection agency reporting Postal cost avoidance alone was estimated to be approximately $20,000 annually. MAK consulting will be providing the support and enhancement professional services in lieu of the vendor, SCT Utility Systems. There are two additional postal related enhancements to this system that will result in more postage cost avoidance for the City, the following are a brief description of the services covered under this contract: Removal of Post net Barcode from Bills which are Not zip + 4 Coded MAK Consulting will provide programming enhancements to remove the printing of the post net barcode from bills where not all of the elements of the address information are in alignment with required postal standards. The post net barcode is not correct if any one of these elements are incorrect: zip, plus 4, carrier route and delivery point. Additional savings would accrue to an average of 196 pieces daily for an average additional postage savings per day of $14.504 plus an additional labor savings average of $42.24 per day. Move Address Line One Line Below Post net Barcode. Currently, the Post Office is honoring the zip + 4 post net rate on the majority of bills mailed. However, they have advised staff that the current separation between the post net barcode and the first line of the address is technically not in compliance with the postal 1/8 inch separation standard, and the rate applied could be changed to the standard rate if the Post Office's scanning equipment is not able to successfully scan any particular batch of mail. Hence, in order to increase tolerances and bring the mail piece design into technical compliance with Post Office standards, it is recommended that MAK Consulting develop the code necessary to move the first line of the address on the bill down one line to meet the 1/8 inch postal compliance. The total cost of the above two items, including tax and expenses, will be $8,172. The funding source would be provided from the original version upgrade project budget through MAK, which shows adequate funds available. Funds are available in Water/Sewer charges to the Information Technology budget for the amount of the support contract, $93,500. The Change Order for $8,172, will be funded from the project budget (Project No. 544590). Motion -- Knight moved that the Agreement/Contract be approved; and the necessary signatures be authorized. -- carried Motion carried 6 to 0. (Pisciotte absent) CHENEY CHENEY WATERSHED DEMONSTRATION PROJECTS. Agenda Report No. 02-2157 Cheney Reservoir is a major water source for Wichita currently providing approximately 60% of the City's annual water supply. On August 24, 1993, City Council approved the concept of assuming part of the cost-share necessary to allow landowners to implement "best management practices" in the watershed above the Reservoir. Cheney Reservoir has two pollution problems: sedimentation and phosphates. Sediment washes into the Reservoir from erosion, displacing stored water, and is a major factor in determining the "life" of the Reservoir. Measurements of phosphates in the North Fork of the Ninnescah River and in the Reservoir indicate higher levels than desired for a water supply. High phosphates levels can lead to an increase in microscopic plant activity that increases taste and odor problems in water from the lake. A Management Plan has been approved for the watershed that identifies "best management practices" (BMP) to help reduce pollution entering the reservoir. The Reno County Conservation District and the Citizens' Management Committee are responsible for implementing the recommendations in the Management Plan. The proposed Working Agreement promotes the use of BMPs and establishes procedures for payments to producers who implement the practices. The Plan addresses funding for construction of BMPs, demonstration projects, including terraces, grassed waterways, range and pasture seeding, riparian filter strips, and concrete drainage structures. Incentives are included to promote the use of alternate management techniques (nutrient management, conservation tillage, crop rotation, brush control, and planned grazing systems) and to convert land in the Conservation Reserve Program (CRP) to rangeland by installing water systems, fencing, and filter strips. There are two alternatives that the City could pursue: 1. Participate in these practices. 2. Do not participate in these practices, or reduce the amount of cost sharing that the City offers for participating in the practices. Allocated funds may not be fully utilized during the fiscal year, as participation is voluntary. Most are also eligible for funding from an EPA 319 Grant that provides up to 60% of the cost of a BMP project. The City will match the 40% not covered by federal funds. Fencing projects around sites previously enrolled in the CRP are not eligible, but are eligible for 50% funding from the City, with 50% being paid by the landowner. CIP W-500 (Cheney Watershed Protection Plan) has allocated $200,000 in 2002, 2003, and 2004 for this effort. The maximum amount that the City could spend in FY 2003 for the City's share of the costs for all practices covered in this Working Agreement would not exceed $49,100. Motion -- Knight moved that the Agreements/Contracts be approved; and the necessary signatures be authorized. -- carried Motion carried 6 to 0. (Pisciotte absent) (Addendum Item 20A) STREETSCAPE AWARD OF CONTRACT: WEST DOUGLAS STREETSCAPE, SENECA TO MCLEAN BOULEVARD. (District IV) Motion -- Knight moved that this Item be deferred until the January 14, 2003, meeting. Motion carried -- carried carried 6 to 0. (Pisciotte absent) CHENEY CHENEY WATERSHED STAFF. Agenda Report No. 02-2158 Cheney Reservoir is one of Wichita's major sources of water providing approximately 60% of Wichita's annual water supply. Since 1993, the City has participated in a program to encourage the implementation of projects that will reduce pollution entering the reservoir. Participation includes the concept of the City assuming part of the cost-share necessary to allow landowners to implement "best management practices" in the watershed. On October 13, 1998, City Council approved an MOU with the Citizens' Management Committee (CMC) to fund a public relations/education position to assist with the project. The MOU is renewable annually. The Cheney Watershed Improvements project (over 500,000 acres in five counties) is one of the most successful of its kind in the nation, having received national awards. Over 2,300 projects have been completed in the watershed, and Staff believes that the completed work has resulted in a reduction in taste and odor events in the drinking water. Much credit for the success of the project can be attributed to the work of the CMC, which is composed of people who live and work in the watershed. The person funded through this MOU has been very successful in increasing interest in the watershed project, increasing the number of projects completed, and consequently, improving the water quality in the reservoir. The cost of the position will not exceed $36,500 for 2003. This year the Kansas Department of Health and Environment has offered to provide $13,000 towards the cost with the City providing the remaining $23,500. Funds are available in CIP W-500 (Cheney Watershed Protection Plan) that has $200,000 allocated for 2003. Motion -- Knight moved that the Memorandum of Understanding be approved and the necessary signatures be -- carried authorized. Motion carried 6 to 0. (Pisciotte absent) CENTURY II CONVENTION HALL LOGE/BLEACHER SEATING. Agenda Report No. 02-2159 The existing retractable seating on the floor of Convention Hall, which was original equipment when the building was constructed, is outdated, requires considerable maintenance due to repeated use, and does not meet current standards for safety per the International Building Code (IBC) and handicapped accessibility per the Americans With Disabilities Act (ADA). The City desires to hire an architectural firm to design a new set of retractable seating for Convention Hall to meet all current codes and standards. In designing the new seating, the architects will also design a sound-absorbing wall behind the seating to improve the acoustics of Convention Hall for performances. The architect's work will include preparing a set of bid documents that will be ready to present to contractors at a later date when additional funding is available in the Capital Improvement Program (CIP). In order to save time, on October 29, 2002, the City issued a Request for Proposal (RFP) for architectural firms interested in providing these services. The deadline for receiving proposals was November 14, 2002. Two firms responded. They were PBA Architects and Schaeffer Johnson Cox Frey. The Staff Screening & Selection Committee selected Schaeffer Johnson Cox Frey as the consultant for this project based on their experience and lower stated fee. The project is authorized in the 2002-2011 Capital Improvement Program (CIP) (PB-354002) (Project No. 435353, OCA 792383). $50,000 is approved for design in 2002 and $1,500,000 for construction in 2004. Motion -- Knight moved that the project and Contract be approved; the Resolution be adopted; and the necessary -- carried signatures be authorized. Motion carried 6 to 0. (Pisciotte absent) RESOLUTION NO. 02-570 A Resolution authorizing the issuance of General Obligation Bonds of the City of Wichita, Kansas, in an amount not to exceed $50,000 to pay all or a portion of the costs for the design of replacement bleacher seating for Convention Hall in Century II, presented. Knight moved that the Resolution be adopted. Motion carried 6 to 0. (Pisciotte absent) Yeas: Brewer, Fearey, Gale, Lambke, Martz, Knight. (Pisciotte absent) PLANEVIEW WATER PLANEVIEW WATER SYSTEM IMPROVEMENTS. (District III) Agenda Report No. 02-2160 The 2003 adopted Water Utility Capital Improvement Program includes the Capital Improvement Program for improvements to the water system in the Planeview Subdivision. Water mains were recently replaced and relocated on portions of Davidson, Pawnee, and Cessna Streets because the old mains were leak prone. The water mains were relocated from backyards into street rights-of-way where maintenance of the mains will be more convenient and less expensive. Authorized improvements include the installation of fifty-two (52) new con-sumer lines by a licensed plumber. All new consumer lines are to be metered, as previously some individual accounts were not. Metering the old flat rate accounts will reduce unaccounted for water and is a conservation measure recommended by the State of Kansas. The state's recommendation is included in the adopted Wichita Water Conservation Program. The estimated cost is $104,000 for the new consumer lines. The adopted 2003 budget for Planeview Consumer Line Improvements (CIP W-70) is $180,000. City Council approval is required for projects costing $10,000 or more. Motion -- carried Knight moved that the expenditure be approved and the Resolution be adopted. Motion carried 6 to 0. (Pisciotte absent) RESOLUTION NO. 02-571 A Resolution of the City of Wichita, Kansas, declaring it necessary to construct, reconstruct, alter, repair, improve, extend and enlarge the water and sewer utility owned and operated by the City, and to issue Revenue Bonds in a total principal amount which shall not exceed $180,000, exclusive of the cost of interest on borrowed money, for the purpose of paying certain costs thereof, and providing for the giving of notice of such intention in the manner required by law, presented. Martz moved that the Resolution be adopted. Motion carried 6 to 0. (Pisciotte absent) Yeas: Brewer, Fearey, Gale, Lambke, Martz, Knight. (Pisciotte absent) EXIGENCY PROJECT PUBLIC EXIGENCY PROJECT, SANITARY SEWER REPAIRS. (District VI) Agenda Report No. 02-2161 Sewer Maintenance discovered a leaking sanitary sewer at an aboveground creek crossing at Mosley, south of 21st Street North. A bridge abutment was constructed over and around the existing sanitary sewer, so a point repair to replace the pipe was not feasible. Lining the pipe with cured-in-place liner was recommended to fix the problem and to ensure that the entire creek crossing was sealed. Sewer Maintenance sealed the opening in the bridge abutment, and set up a temporary bypass pumping system in case required, to contain the leak until a contractor could line the pipe. There are three pipe lining companies that generally bid on City projects and all are out-of-town contractors. Insituform Technologies had a crew in Kansas at the time and was able to line the pipe during the week that the leak was discovered. The City Manager approved proceeding with the project on December 3, 2002. The cost to clean and line the pipe is $13,600. Capital Improvement Program, Reconstruction of Sanitary Sewers (CIP #S-4) has a budget of $3,500,000 for 2002. This repair will be funded from Sewer Utility Revenues and Reserves and/or a future revenue bond issue. City Ordinance 2.64.020, "Public Exigency," authorizes the City Manager to approve work to be performed by a contractor without formal bidding. Motion --carried Knight moved that the exigency be affirmed. Motion carried 6 to 0. (Pisciotte absent) WORKFORCE WORKFORCE INVESTMENT ACT YOUTH SERVICES PROPOSALS. Agenda Report No.02-2162 The Workforce Investment Act (WIA) provides federal funds to enable states and local areas to develop a unified training system and establish programs to assist youth and adults to enter or reenter the labor force. Under WIA each state is divided into local areas where private and public sector representatives are appointed to a local workforce investment board that is responsible for policy, program development, and oversight of programs operated within the area. Local Area IV includes Butler, Cowley, Harper, Kingman, Sedgwick, and Sumner counties and its local workforce investment board is the Workforce Alliance of South Central Kansas (WA). The City of Wichita is designated as the fiscal agent for Local Area IV WIA funds. On September 27, 2002 a Request for Proposals (RFP) was released and advertised to solicit case management services and other Youth Program services authorized under WIA. To ensure seamless service to youth customers, the RFP design requires providers to be responsible for the youth from their initial recruitment through job placement and eighteen months of job retention. The case management and other youth services are to be provided under the supervision and management of the City's Career Development Office (CDO) and in a set fee for service format. Since the RFP does not require each proposer to provide all youth services that may be specified in a youth's individual employment plan, needed youth services not offered by a particular proposer will be provided by an approved WIA service provider and paid for directly by the CDO. Initial contracts with the providers would commence December 1, 2002 and terminate on June 30, 2004. The City received five (5) proposals that met the conditions of the RFP but one proposer withdrew. The WA Youth Council evaluated the four (4) remaining proposals and the WA recommends that each of these proposals be funded. The proposing agencies include the Wichita Children's Home, Goodwill Industries Easter Seals of Kansas, Inc., United Methodist Youthville, Inc. and Job Readiness Training, Inc. The Wichita Children's Home Proposal serves 21 youth and offers case management services that total $37,050 and other youth services that total $85,554, for a maximum proposal cost of $122,594. The Goodwill Industries Proposal serves 40 youth and offers case management services that total $77,935 and other youth services that total $72,000, for a maximum proposal cost of $149,935. The United Methodist Youthville Proposal serves up to 60 youth and offers case management services that total $36,900 and other youth services that total $113,100, for a maximum proposal cost of $150,000. The Job Readiness Training Proposal serves 30 youth and offers case management services that total $95,550 and other youth services that total $53,950, for a maximum proposal cost of $149,500. Contracts will be written with the four providing agencies that obligate a total of $572,029 and serve a minimum of 141 youth. The City will use federal WIA funds to pay the costs of these four contracts and no general fund monies will be obligated. Contracts initiated with the four proposers will be approved as to form by the Department of Law before the City Manager's signature is obtained. Motion -- Knight moved that the proposals and Contracts be approved; and the necessary signatures be -- carried authorized. Motion carried 6 to 0. (Pisciotte absent) BUDGET MUNICIPAL COURT. Agenda Report No. 02-2163 For the past four years, the City has contracted with a collection agency for the recovery of outstanding debts from Municipal Court for which they receive twenty-two percent (22%) of the delinquent monies collected. The 2002 Municipal Court budget included $300,000 to fund collection expenses, assuming a total of $1.35 million in revenue would be collected. Current projections are that in 2002 there will be approximately $1.5 million collected by the City's contractor resulting in contracted payments of $325,035. Increased contractual expenditures for collection services are offset by additional Court revenue. Presumably this revenue would not have been collected were it not for the efforts of the collection agency. City Council action is necessary for transfers over $10,000. Motion -- Knight moved that the transfer of $25,035 from other Municipal Court Department under-expended account appropriations, excluding personal services, be approved. Motion carried 6 to 0. (Pisciotte -- carried absent) BUDGET ART MUSEUM. Agenda Report No. 02-2164 The Wichita Art Museum has experienced lower than budgeted costs in personal services. This is due to the fact that several positions have remained intentionally vacant during the Museum's closure. However, since these positions will be necessary for re-opening, the Museum was advised that all positions, including the vacancies, must be included within the 2002 budget appropriation. Therefore, actual salary expenses are significantly under the appropriated budget amount. It is requested to authorize a transfer of $200,000 from personal services to contractuals. The budget adjustment does not alter the intended purpose or total authorized expenditures within the department. Approval is requested to make the transfer within the Museum budget between accounts to accommodate the temporary shift in expenses due to closure. The Wichita Art Museum's adopted budget is based on full staffing levels. Since several positions remain vacant, the budgeted amount creates personal services savings, which can be transferred to cover contractual expenses that the Museum incurs on behalf of the City for the "custody, care, ownership, management, preservation and presentation of the collection," as indicated in the will of Louise C. Murdock. The transfer of budget appropriation to contractuals is offset by savings in personal services. City Council action is necessary for transfers over $10,000. Motion -- Knight moved that the transfer of $200,000 from personal services to contractuals be approved. Motion -- carried carried 6 to 0. (Pisciotte absent) BUDGET GILBERT AND MOSLEY. Agenda Report No.02-2165 On June 6, 2002, KDHE notified the City of Wichita, that a domestic water well located at 1632 S. Greenway was in use for drinking water purposes and contaminated with chlorinated solvents from the Gilbert and Mosley site. In cooperation with KDHE, the City was directed by KDHE to provide water to this residence. The City responded by installing a water filtration system to the water will as an interim measure until public water supply service could be extended. The residence was connected to public water supply on November 7, 2002. The provision of water to a residence within the Gilbert & Mosley site is a TIF allocable cost that will require a budget adjustment. The cost of the water lateral extension to the area is $12,330.82. The Law Department has indicated that TIF funds are eligible for this purpose. Motion --carried Knight moved that the budget adjustment be approved. (Addendum No. 26A) BUDGET BUDGET ADJUSTMENTS FOR SEWER PROJECT. Agenda Report No. 02- 2086A On December 10, 2002, the City Council approved the Kellogg/Woodlawn Interchange funding increase. An Ordinance and Resolutions were adopted to accomplish the necessary increase. The bonding authority Resolutions were for the correct amount ($580,000) necessary for the Sewer Utility portion; however, the agenda report stated the incorrect amount of $554,000. The funding amount in the previous agenda report (copy attached) for the Sewer Utility, $1,504,000, is correct. An increase in budget authority of $580,000, as stated in the Bond Resolution, rather than $554,000, as stated in the agenda report, is necessary. The previous Resolution is correct and no additional Resolution is required. Motion --carried Knight moved that the CIP adjustments be approved. Motion carried 6 to 0. (Pisciotte absent) (Addendum No. 26B) BUDGET BUDGET ADJUSTMENTS FOR WATER AND SEWER PROJECTS. Agenda Report No. 02-2202. On November 19, 2002, the City Council approved W-869, Maize, 29th to 37th, with a budget of $340,000. The sewer portion of the project is being funded from S-5, Mains for Future Development. Funds for the Maize sewer line are included in the 2003 CIP, which has not yet been submitted to the City Council. In order to facilitate the project and to avoid disturbing newly paved bicycle paths, the City is acquiring separate utility easements. The current budget for W-869 requires an increase of $60,000 to purchase the easement. These funds can be transferred from W-65, which currently has $2 million available. There is currently $275,000 available in 2003 S-5 and $145,000 available in 2001 S-5. The remaining $180,000 can be transferred from 2002 S-4, which has $240,000 available. The current CIP budget will not be increased. The 2003 proposed CIP will provide additional funding for sewer mains for future development. Motion --carried Knight moved that the CIP adjustments be approved. Motion carried 6 to 0. (Pisciotte absent) DEPOSIT DEPOSIT FOR WATER DEPARTMENT SALES TAX CASE. Agenda Report No. 02-2166 In 1994, the Kansas Department of Revenue ("KDOR") audited sales and compensating use tax payments by the City's water utility. In April of 1996, KDOR sent the City an assessment for $347,567 in tax, plus interest. The City has been litigating the assessment as excessive, particularly in that if the City were allowed exemption on the same terms as the exemption the courts upheld for Johnson County Water District No. 1, the City's sales taxes would be substantially overpaid for the audit period. The Kansas Court of Appeals ruled in 2001 that the City should be treated the same as Johnson County Water District No. 1, but the Kansas Supreme Court reversed that decision on December 6, 2002. As a result of the disparate tax treatment allowed by the new ruling, the City's taxes are underpaid for the audit period, leaving the City at risk of interest. K.S.A. 75-5153 allows a taxpayer to deposit funds against potential tax and interest liabilities to stop accumulation of additional interest on the amount of tax that is deposited with interest to the date of deposit. It is difficult to estimate with precision the deposit that will cover all sums finally adjudicated, and if the amount deposited is insufficient to cover the liability finally adjudicated, a balance will be due. Conversely, if the amount deposited is in excess of the liability finally adjudicated, the excess may be recovered. Because the rate of interest imposed by statute is abnormally high in relation to market rates (i.e., is actually a penalty), it is in excess of the interest the City can reasonably expect to earn by retaining and investing its funds. Accordingly, it makes sense for the City to submit a deposit to limit the accrual of additional interest at the statutory rates. Funds for the deposit are available from . Law Department has reviewed the issues in the two cases that resulted from the 1996 assessments, and believes the amount recommended for deposit is reasonable as a deposit to limit accrual of additional interest for liabilities that might be finally adjudicated in these cases.. Motion -- Knight moved that the deposit with KDOR to be made from contingency funds in the Water -- carried Department budget, in an amount up to $288,223, be approved. Motion carried 6 t