MINUTES OF THE MEETING OF THE CITY COUNCIL Wichita, Kansas, November 6, 2001 Tuesday, 9:00 A.M. The City Council met in regular session with Mayor Knight in the Chair. Council Members Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, present. Chris Cherches, City Manager; Gary Rebenstorf, Director of Law; Pat Burnett, City Clerk; present. Rev David Anders , Westside Baptist Church, gave the invocation. The pledge of allegiance to the flag was participated in by the Council Members, staff, and guests. Minutes -- approved The Minutes of the regular meeting of October, 23, 2001, were approved 7 to 0. AWARDS AND PRESENTATIONS PRESENTATIONS Chief Norman Williams presented the Mayor a replica of the Webber Seavey Award presented to the Wichita Police Department earlier this year. It was in recognition of the Wichita Police Department's innovation and leadership in the field of policing. PROCLAMATIONS Proclamations previously approved were presented. UNFINISHED BUSINESS VEH RENTAL TAX. VEHICLE RENTAL OCCUPATION TAX. Mayor Knight declared a conflict of interest and abstained from participation. Vice Mayor Pisciotte in the Chair. Agenda Report No. 01-1193A This Item was continued from October 23, 2001. There are a wide variety of taxes and fees imposed on vehicle rental revenues. Nearly all states impose a sales tax on vehicle rentals (locally, this includes a 4.9% state sales tax and a 1% county sales tax). Many, but not all, states also impose a statewide excise tax on vehicle car revenue (in Kansas, the rate for this tax is 3.5%, which is offset by an exemption from motor vehicle taxes on rental vehicles). In recent years, many U.S. cities have imposed local taxes and fees on rental vehicle revenue to benefit economic development and tourism-related initiatives. The City of Wichita imposes no such local tax or fee, although the Airport assesses a 10% concession fee. Though this fee is consistent with similar fees assessed by most airports around the country, it does place airport-based rental vehicle companies at a competitive disadvantage with their non-airport-based peers. In Wichita, the total tax and fee rate on airport-based rental vehicle transactions is 19.4%. In a sampling of over 30 mid-sized U.S. cities the total tax and fee percentage for airport rentals averages 21.3% (in addition to which, many cities also assess a flat surcharge averaging $1.22). It is proposed to initiate a Vehicle Rental Occupation Tax for designated purposes as the City Council deems appropriate. The revenues from such an occupation tax can be earmarked to further the goals of the Tourism Initiative, including promotion of low airfares. The recommended Vehicle Rental Occupation Tax in Wichita is proposed to accomplish three objectives: 1) not increase the total rate for airport-based vehicle rental companies and retain the City’s current competitive rate advantage against the average rate for mid-sized cities; 2) narrow the margin in tax and fee rates between airport-based vehicle rental companies and their non-airport-based competitors while retaining a significant concession fee for airport-based vehicle rental companies who enjoy special market share benefits from access to the Airport campus and to the Airport customer base; and 3) create resources to support the initiatives for tourism and lower airfares. The plan of finance enacts a $1 per rental day occupation tax together with reduction of the Airport concession fee from 10% to 8%. While the reduction of the concession fee at the Airport will impact annual Airport income, the Airport budget is favorably positioned to absorb the marginal reduction in revenues. The City can also use a portion of the funds generated by the city-wide vehicle rental tax as part of the funding for local initiatives promoting lower cost airfares in Wichita (or other initiatives promoting aviation and airport-related development). City-wide, each percentage point generates approximately $330,000 annually. A flat rate per rental vehicle day generates approximately $700,000. The flat tax will generate a slightly larger percentage of revenue than a comparable percentage tax because the base daily rental rate for a vehicle is typically far less than $100 (usually around $45). The proposal would result in an overall rate (for airport rentals) of 17.4% plus a $1 surcharge, thus lowering the City’s total average even further below the mid-sized city average, and at the same time closing the differential between vehicle rental companies within Wichita. It is expected that the proposed occupation tax would generate approximately $700,000 annually, less expenses for the administration (i.e. collection, auditing, etc.) of the occupation tax city-wide. The administrative costs would total about $75,000 in 2002. The City of Wichita has authority under KSA 12-194 to implement an occupation tax. To create a Rental Vehicle Occupation Tax, the Law Department has advised following the provisions of KSA 12-137. This would require the enactment of an ordinance by a 2/3 vote; publishing the ordinance for two weeks; and making the tax effective 61 days after the final publication. Vice Mayor Pisciotte Vice Mayor Pisciotte stated that he had received information from individuals, including Mindy Dodd, who was in attendance at the Council Meeting; and Council Member Fearey had told him she'd like more time in order to do an analysis; and that he would like to again defer the Item. Motion -- Pisciotte moved that this Item be deferred for approximately one month, or until such time as Staff is able to meet with various interests in community; then return to City Council with recommendations. -- carried Motion carried 6 to 0. (Knight abstained) Mayor Knight in the Chair. NEW BUSINESS BOEING IRB PUBLIC HEARING AND ISSUANCE OF INDUSTRIAL REVENUE BONDS – THE BOEING COMPANY. (District III) Council Member Brewer declared a conflict of interest and abstained from participation. Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 01-1210. Since 1979, the City of Wichita has approved over $3 billion in Industrial Revenue bond financing, in conjunction with ad valorem tax exemptions, to Boeing Commercial AirplanesGroup, Wichita Division “Boeing Wichita”, a division of The Boeing Company. Boeing Wichita is now requesting the issuance of City of Wichita Industrial Revenue Bonds in an amount not-to-exceed $84 million, under the authority of the Letter of Intent approved November 9, 1999. Boeing Wichita, located on both sides of Oliver Street from 31st Street South to South of 47th Street, is Kansas’ largest employer, with approximately 17,000 employees and an annual payroll slightly under $1 billion. Boeing Wichita is engaged in manufacturing support of Boeing commercial airplanes and commercial and military aircraft modification. All Boeing Wichita sales are exported out of the state of Kansas. Bond proceeds will be used for acquisition of new, advanced manufacturing equipment and enhancement of existing facilities. Some of the planned equipment purchases include test equipment laser systems, bridge mills, skin mills, material handling equipment and modification support equipmentairplane program tooling. Boeing advises the new equipment will have no adverse effect on Wichita’s ambient air quality. Acquisition of advanced technologies and the construction of new facilities is required for Boeing Wichita to compete for commercial and military production, in addition to sustaining on-going production programs. Bond proceeds will have a substantial impact in stabilizing Boeing Wichita employment, thereby helping Wichita retain In these difficult times, the bond proceeds will not have an immediate impact in stabilizing employment in the near term but will substantially assist with helping Boeing Wichita retain critical professional, technical, and highly skilled employees. The economic impact of planned upgrades and expansion has a direct effect on engineering and architect firms, machine shops, and material providers in Wichita. The firm of Kutak Rock of Omaha, Nebraska will serve as bond counsel in the transaction. The Boeing Company will purchase the Bonds, as a result of which, there is no need for an underwriter. Boeing Wichita has agreed to comply with the Standard Conditions contained in the City’s IRB Policy. The Boeing Company agrees to pay all costs of issuing the bonds and agrees to pay the City's $2,500 annual IRB administrative fee for the term of the bonds. The Boeing Company qualifies for a ten-year 100% property tax exemption on the bond financed property on the basis of membership in the local aircraft manufacturing community, level of capital investment, and 100% out-of-state sales exportation. Consistent with the intent of the City Council in its action approving the November 9, 1999 letter of intent, the ten-year period of exemption is to apply without a review by the Council at the five-year point. The IRB Lease document to be approved by the Bond Ordinance has been drafted accordingly. This is consistent with all discussion had at the public hearing on the item, although references to a five-year review were inadvertently included in the November 9, 1999 minutes from a superseded agenda report. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Lambke moved that the public hearing be closed, first reading of the Bond Ordinance authorizing the execution and delivery of documents for the issuance of Industrial Revenue Bonds in an amount not-to- exceed $84 million be approved; and the necessary signatures be authorized. Motion carried 6 to 0. -- carried (Brewer abstained) ORDINANCE An Ordinance approving and authorizing the execution of a Lease Agreement between the Boeing Company and the City of Wichita, Kansas; approving and authorizing the executive of an Indenture of Trust between said City and BNY Trust Company of Missouri; pledging certain payments under said Lease Agreement and moneys and securities held by the Trustee under the terms of said Indenture of Trust; authorizing and directing the issuance of Industrial Revenue Bonds Series X, 2001 (The Boeing Company Project) of said City in the principal amount of $84,000,000 for the purpose of providing funds for the acquisition, construction, reconstruction and improvement of certain industrial and manufacturing facilities of the Boeing Commercial Airplane Group, Wichita Division, a division of the Boeing Company, a Delaware Corporation, in Sedgwick County, Kansas; designating the Trustee and the paying agent for said Bonds; authorizing the sale of said bonds and the execution of a Bond Purchase Agreement therefore; approving and authorizing the execution of an Administrative Service Fee Agreement; and authorizing the execution and delivery of certain related instruments, introduced and under the rules laid over. O.K. HOLDINGS O.K. HOLDINGS, L.L.C., SECOND FIVE-YEAR TAX EXEMPTION. (District IV) Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 01-1211. On December 20,1994, City Council approved an Economic Development Tax Exemption on ad valorem taxes for O.K. Holdings, L.L.C. (O.K. Holdings). Under the City Business Incentive Policy, O.K. Holdings qualified for a 90 percent tax exemption for real property and 45 percent for a second five-year period. On December 31, 2001, the initial five-year period for tax exemption will expire. O.K. Holdings, requests City Council extend the tax exemption to include the second five-years on the ad valorem tax exemption on real property only. As a result of the tax exemption, O.K. Holdings committed to undertake an expansion consisting of the construction of a 16,000 square feet manufacturing facility, purchase of machinery equipment, and creating 30 new jobs within five years. A measure of initial project commitments and outcomes are as follows: 1995 Commitment December 31, 2000 • Construct new manufacturing space: Completed 16,000 s.f. facility by December, 2000 • Purchase Manufacturing Equipment Purchased equipment worth over 207,800 • Create 30 new jobs in five years Created 20 new jobs Staff conducted a site-monitoring visit on October 2, 2001. Although some jobs are not filled due to difficulty in finding qualified employees, O.K. Holdings, has an aggressive employee recruitment program in place to help find qualified workers. O.K. Holdings increased sales by more than 25% since 1995, and diversified its customer base. Under the City’s Business Incentive Policy, O.K. Holdings, Inc., qualifies for a 45 percent ad valorem tax exemption for an additional five-years on real property only. Personal property purchased in conjunction with the 1995 expansion project will be placed on the tax roll for 2002. The second five-year tax exemption on real property in conjunction with the original expansion project is at the discretion of the Council. Mayor Knight Mayor Knight inquired if anyone wished. Randy Boles Mr. Boles reported O.K. Holdings has created 20 new jobs and plan to have the 30 new jobs within the next five years. Jeff Longwell Mr. Longwell, representing Thermal Trade Graphics, an advertising company that was based in Kansas City, reported that Thermal Trade Graphics moved from Kansas City as a result of the O.K. Holdings expansion. Motion -- Gale moved that a second five-year ad valorem tax exemption at 45 percent on real property only be -- carried approved. Motion carried 7 to 0. PAVING PETITION TO PAVE 50TH STREET SOUTH, FROM SENECA TO SYCAMORE; OSAGE, FROM SUNRISE TO 50TH STREET SOUTH; AND SYCAMORE, FROM SUNRISE TO 50TH STREET SOUTH. (District IV) Mike Lindebak City Engineer reviewed the Item. Agenda Report No. 01-1212 The signatures on the Petition represent 1 of 23 (4%) resident owners and 60.6% of the improvement district area. The project was discussed by the District IV Advisory Board on October 3, 2001. The Board voted 6-0 to recommend approval. The Petition is a platting requirement for Angel Acres 2nd Addition, a new single-family development. A portion of South Seneca Gardens Second Addition, an established development on the south side of Angel Acres 2nd Addition, is also in the proposed improvement district. The project budget contained in the Petition is $259,600 with the total assessed to the improvement district. The method of assessment is the fractional basis. The estimated assessment to individual properties is $8,800 for lots in Angel Acres 2nd Addition and $2,200 for the existing lots on the south side of Angel Acres 2nd Addition. The existing homes are receiving a side street assessment only. State Statutes provide that a Petition is valid if signed by a majority of resident property owners, or by the owners of the majority of the property in the improvement district. Mayor Knight Mayor Knight inquired if anyone wished to be heard. Bob Self Mr. Self stated Sunrise has just been paved and the taxes are still being paid for that. He believes that approximately 70% of the individuals in this area are on fixed incomes. He suggested that developers pay the taxes and charge buyers accordingly. Council Member Gale Council Member Gale summarized reasons he supports the petition and explained that those on fixed incomes could contact Mike Lindebak's office to inquire on who could qualify for the Hardship Deferral. Motion -- carried Gale moved that the Petition be approved and the Resolution be adopted. Motion carried 7 to 0. RESOLUTION NO. 01-435 Resolution of findings of advisability and Resolution authorizing improving of the 50th Street South from the east line of Seneca to the west line of Sycamore; Osage from the north line of Sunrise to the south line of 50th Street South; and Sycamore from the north line of Sunrise to the south line of 50th Street South, the existing driveway to Seneca from Reserve "A" shall be closed, 472-83434, in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. SANITARY SEWER PETITION FOR SANITARY SEWERS TO SERVE ANGEL ACRES SECOND ADDITION AND AN UNPLATTED TRACT – AT 50TH STREET SOUTH, EAST OF SENECA. (District IV) Mike Lindebak City Engineer reviewed the Item. Agenda Report No. 01-1213. The signatures on the Petition represent 1 of 3 (33.3%) resident owners and 66.3% of the improvement district area. The project was discussed by the District IV Advisory Board on October 3, 2001. The Board voted 6-0 to recommend approval. The Petition is a platting requirement for Angel Acres 2nd Addition, a new single-family development. An adjacent unplatted tract will have access to the sewer and is in the proposed assessment district. The project budget contained in the Petition is $98,800 with the total assessed to the improvement district. The method of assessment is the fractional basis. The estimated assessment to individual properties is $2,600 for lots in Angel Acres 2nd Addition and $31,200 for the unplatted tract. State Statutes provide that a Petition is valid if signed by a majority of resident property owners, or by the owners of the majority of the property in the improvement district. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- carried Gale moved that the Petition be approved and the Resolution be adopted. Motion carried 7 to 0. RESOLUTION NO. -01-436 Resolution of findings of advisability and Resolution authorizing construction of Lateral 55, Main 3, Southwest Interceptor Sewer,(at 50th Street South, east of Seneca) 468-83342, in City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. SANITARY SEWER PETITION FOR SANITARY SEWERS TO SERVE ANGEL ACRES SECOND ADDITION AND AN UNPLATTED TRACT – AT 50TH STREET SOUTH, EAST OF SENECA. (District IV) Agenda Report No. 01-1214. The signatures on the Petition represent 3 of 5 (60%) resident owners and 66.1% of the improvement district area. The project was discussed by the District IV Advisory Board on October 3, 2001. The Board voted 6-0 to recommend approval. The Petition is a platting requirement for Angel Acres 2nd Addition, a new single-family development. An adjacent unplatted tract will have access to the sewer and is in the proposed assessment district. The project budget contained in the Petition is $67,500 with the total assessed to the improvement district. The method of assessment is the fractional basis. The estimated assessment to individual properties is $2,500 for lots in Angel Acres 2nd Addition and $22,500 for the unplatted tract. State Statutes provide that a Petition is valid if signed by a majority of resident property owners, or by the owners of the majority of the property in the improvement district. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- carried Gale moved that the Petition be approved and the Resolution be adopted. Motion carried 7 to 0. RESOLUTION NO. 01-437 Resolution of findings of advisability and Resolution authorizing construction of Lateral 45, Main 3, Southwest Interceptor Sewer, (at 50th Street South, east of Seneca) 468-83343, in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. OLD TOWN CINEMA RESOLUTION ESTABLISHING REDEVELOPMENT DISTRICT (TAX INCREMENT FINANCING) FOR OLD TOWN CINEMA II PROJECT (District VI) Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 01-1215. On November 9, 1999, City Council approved an ordinance establishing a Tax Increment Redevelopment District to provide a source of public funding for the development of a multiplex cinema complex, offices, apartments, retail space and parking structures in an area north and west of the existing Old Town District. Since that time, the Old Town Cinema Project has undergone substantial changes. The original project was changed and a new development team has been established. The scope of the project has also been reduced which eliminated the need for a larger financing district. It is proposed to confine the boundary of the tax increment financing district to an area in which it is more certain that redevelopment will occur. This requires re-establishing the district with new boundaries. The current boundary of the Old Town Cinema II Redevelopment District are Central Avenue on the north, Emporia on the west, Wabash on the east (one block east of Washington) and Douglas on the south, except for the area of the original Old Town between the Santa Fe railroad tracks and Washington. The proposed new boundary includes the area immediately north of Old Town, from the railroad track to Washington and from Second Street to Third Street. Establishment of boundaries for the redevelopment district is the first step in the two-step tax increment financing (“TIF”) process, determining the area in which TIF revenues will be collected. The year of the establishment of the district serves as the “base year” for the calculation of future TIF revenues. After the district is established, one or more redevelopment projects may be undertaken in the district over time, so long as the projects are completed within 20 years of the date of the adoption of a redevelopment plan covering each project, which is the second step in the process. Once the TIF district is established and a redevelopment plan has been adopted by the City Council, the County Treasurer will start setting aside all real estate tax revenue collected within the district which exceeds the amount that would have been collected if the property had maintained the same assessed value that was in effect during the year in which the district was first established, before any redevelopment occurred. Property tax revenue that is attributable to growth in assessed value as a result of redevelopment is thus “captured” and transferred to the City to be used to pay for authorized improvements within the redevelopment district. The first step in establishing the tax increment district boundaries is the adoption of a resolution which states that the City Council is considering the establishment of the TIF district and sets December 11, 2001, as the date for a public hearing on the matter. The resolution directs publication of the resolution in the City's official newspaper and mailing copies to owners and occupants of all property located within the district, by certified mail. The cost of mailing the Resolution to all owners and occupants of property located within the district will be charged to the Old Town Cinema redevelopment project and ultimately paid from TIF revenues. The Resolution has been reviewed by the City's Law Department. The actual establishment of the tax increment financing district will not be effective until the City Council adopts an ordinance for that purpose, following the aforementioned public hearing. The City Council may amend the proposed boundaries of the redevelopment district at the time of adoption of the ordinance. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Fearey moved that the Resolution setting a public hearing on December 11, 2001, be adopted. Motion -- carried carried 7 to 0. RESOLUTION NO. 01-438 A Resolution stating the City is considering the establishment of a Redevelopment District for the Old Town Cinema II Redevelopment District under authority of K.S.A. 12-1770 Et Seq., presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. REDEV. PLAN - TIF PUBLIC HEARING – TAX INCREMENT FINANCING REDEVELOPMENT PLAN, CENTRAL AND HILLSIDE AREA. (Districts I and II) Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 01-1216. On October 2, 2001, the City Council adopted an ordinance establishing the Central and Hillside Redevelopment District for the purpose of providing for the use of tax increment financing (“TIF”) to fund certain eligible costs in connection with the redevelopment of property located in the vicinity of Central and Hillside. The Ordinance established the boundaries of the redevelopment district, as depicted in the district map, and set the year 2001 as the base year for any future calculations of incremental real estate tax revenues available to pay such eligible costs. Before any incremental tax revenues can be captured and paid to the City for such purposes, the City Council must adopt a redevelopment plan, following notice and hearing, which provides details of the redevelopment project and the costs to be paid with tax increment financing. K.S.A. 12-1773 prescribes the process the City must follow in adopting a redevelopment plan for tax increment financing purposes. The City Council must first adopt a resolution stating it is considering the adoption of a redevelopment plan and setting the time and place for a public hearing on the matter. The resolution, which includes a map of the district and a comprehensive plan for its redevelopment, must be mailed by certified mail to the owners and occupants of all property located within the district, as well as to the Board of County Commissioners and to the U.S.D. 259 Board of Education. The proposed time for the public hearing on the redevelopment plan is 9:00 a.m. on Tuesday, December 11, 2001 in the City Council Chambers. The redevelopment plan will identify the project area in which redevelopment project will occur, the specific costs to be paid with TIF revenues and the nature, scope and timing of new facilities to be developed as part of the redevelopment project. The redevelopment plan will also include a detailed feasibility report that shows the sufficiency of TIF revenues and other project funding to pay all costs associated with the redevelopment project. Prior to the public hearing before the City Council, the Metropolitan Area Planning Commission will consider the redevelopment plan and determine its consistency with the community’s Comprehensive Plan. The costs of mailing notices to property owners and occupants, and publication of public notice, will be ultimately paid by TIF revenues. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Brewer moved that the Resolution setting a public hearing on December 11, 2001, be adopted. Motion -- carried carried 7 to 0. RESOLUTION NO. 01-439 A Resolution stating the City of Wichita is considering the adoption of a Redevelopment Project Plan for the Central and Hillside Redevelopment District, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. LIQUOR ALLOCATION OF SPECIAL LIQUOR TAX FUNDS. Cathy Holdeman Administrative Services Director, City Manager's Office reviewed the Item. Agenda Report No. 01-1217. Since 1997, the City has been reviewing Special Liquor Tax allocations that fund alcohol and substance abuse providers. As a part of the review process, a consultant was hired to work with providers to develop outcome-based measurements to evaluate achievement and performance. Anticipating a two-year transition period, staff recommended, and the Council approved, writing 1998 contracts with providers with an option for a one-year renewal. On April 20, 1999, the City Council considered the progress associated with the development of outcomes-based measurements. Funding was approved for the providers through the remainder of 1999 to allow more information to be gathered on the measurements as well as the results. Policy issues to guide future funding were discussed at a City Council workshop. The Council designated two members to work with staff and the consultant to provide more guidance and direction on future funding options. On December 14, 1999, the City Council considered the recommendations for funding along with the policy issues. Most providers met outcome-based measurement requirements, however, two providers did not and the City Council reduced allocations by 15%. The following is a review of the policy questions considered by the City Council and its recommendations. 1. What results should be achieved from the Special Liquor Tax Fund? 2. Should prevention programs, treatment programs, or a combination of both be funded? 3. Should revenues be targeted to one group, such as youth, families or adults? 4. Should there be a concentrated focus on funding (one programmatic area, or one negative consequence associated with alcohol and substance abuse), or should the City continue to fund a continuum of services? 5. Should the City invest in projects (programs) that are "promising approaches" i.e. innovative pilot projects? 6. Should the City continue to fund those providers who demonstrate meaningful outcomes-based performance and discontinue funding those who do not perform? The City Council's response to the policy questions was the following: 1. Programs receiving special liquor tax funds should demonstrate their work through the measurement of meaningful outcomes over time. Programs should: --Clearly define the target population --Define the number of clients served --Changes in capacity of the target population are illustrated and measured --Measurements are supported by more than one measurement tool 2. Both prevention and treatment programs should be funded. Research indicates that they both have value to the community. --There is a clear need for more residential treatment programs --Research indicates that prevention programs targeted to children though middle school age are the most effective 3. Not all Special Liquor Tax Revenues should be targeted to one population. --Research shows that programs that address the needs of the entire family are most effective --Some funding should be set aside to focus on prevention and treatment needs of the entire family 4. The City should continue to fund a continuum of service as providers are not duplicating efforts and all serve a valuable community purpose. Current providers through prevention and treatment programs serve the needs of the following: --Children and adults --Men and women --Various ethnic groups --Various income levels 5. The City should reserve funds from the Special Liquor Tax Fund to encourage providers to develop pilot programs as promising approaches to alcohol and substance abuse problems. --A case management system to coordinate the needs of individuals and families has been defined as critical need 6. The City should continue to fund programs that demonstrate meaningful outcomes. If providers cannot meet contract requirements they should not be fully funded, or perhaps funded at all. On March 28, 2000, the City Council privatized administration of the Special Liquor Tax funds and selected COMCARE as the program administrator. COMCARE assisted the City will the creation of a Special Liquor Tax Coalition to replace the Alcohol and Substance Abuse Advisory Board. (On December 14, 1999, the City Council had recommended the elimination of this board to be replaced by a coalition.) The Coalition is comprised of professionals knowledgeable about the substance abuse community. It is responsible for assessing current conditions, barriers to service and efficiency of funding systems. It is charged with making funding recommendations to the City Council on: funding existing programs; pilot projects; and additional research projects, among others. COMCARE, as the City's program administrator reviewed the outcome-based measurements developed by the providers of alcohol and substance abuse services. As required by their management contract, COMCARE initiated a coalition review to make recommendations on program funding. Based upon COMCARE staff review of provider performance and the coalition's recommendation, the City Council approved on February 13, 2001, full funding for the existing providers for the 2001 calendar year. On August 28, 2001, the City of Wichita solicited proposals for funding alcohol and substance abuse prevention and treatment programs (with funding to commence in January 2002). The RFP incorporated the City Council's guidelines for funding established at the December 1999 meeting. The City received fifteen responses totaling over $2.1 million. Available funding is $923,570. The Special Liquor Tax Coalition met and designated a subcommittee to review the responses to the RFP. After an extensive review by the subcommittee, recommendations were brought to the full committee for its review and action. The Coalition is recommending the following funding levels. Agency Name Funds 2001 Funding Coalition Requested Level Recommendation Behavioral Health $ 99,016 $ 98,860 $ 98,865 Center Big Brothers/Big Sisters $ 105,480 $ 73,400 $ 73,400 Center for Health $ 158,000 N/A $ 50,000 and Wellness DCCCA, Inc. (Options) $ 261,000 $ 236,480 $ 0 Higher Ground $ 80,000 $ 15,000 $ 15,000 Tiyospaye, Inc Knox Center $ 71,636 $ 35,990 $ 0 Mental Health Assn. $ 40,000 $ 11,980 $ 32,625 of South Central Kansas (Pathways Program) Mid American $ 62,500 $ 51,610 $ 43,870 All Indian Center Miracles, Inc. $ 78,944 $ 51,830 $ 71,800 Parallax $ 109,412 $ 69,830 $ 109,410 Regional Prevention $ 156,193 $ 145,070 $ 145,070 Center Youth Development $ 37,065 $ 23,660 $ 33,530 Services Total Allocation $ 673,570 Detox Reserve $ 250,000 Total Dollars $ 923,570 The Special Liquor Tax Coalition is not recommending funding for two existing providers, DCCCA, Inc. (Options) and Knox Center. This was based upon past performance and the lack of information presented in the new RFP. The Coalition is recommending that the City initiate a new RFP, in the amount of $250,000, for detoxification services (currently provided by DCCCA) to be more inclusive of the clientele needing to be served and to have clearly articulated outcome-based measurements. Additionally, it is recommending that the City partially fund (in the amount of $50,000) the request by the Center for Health and Wellness to replace funding currently provided to the Knox Center. This funding would continue the City's efforts to provide outpatient treatment for African Americans. The Center for Health and Wellness has an added benefit as it is able to provide this treatment in conjunction with its established primary care clinical environment. Based upon information provided in the RFP, and past performance, the Coalition is recommending that four programs (Mental Health Association of South Central Kansas, Miracles, Inc., Parallax, and Youth Development Services, receive increased funding. One program, Mid-American Indian Center, is recommended for a 15% decrease. The program provides outpatient treatment for a unique clientele (Native Americans) and services performed are generally effective. However, this organization continues to under perform in documenting outcomes-based information and its response to the RFP lacked supporting documentation. Three new providers (Behavioral Health Assessment Services, LLC, Lemon Tree Enterprises, LLC, and Mirror, Inc. were not recommended for funding as they did not meet the requirements of the RFP. Program funds are available in the Special Liquor Tax Fund to support the recommended allocations. Contracts with providers will be prepared and approved as to form. Mayor Knight Mayor Knight inquired if anyone wished to be heard. Gail Edmonds Mr. Edmonds, Director of Indian Alcohol Treatment Services, stated that American Medical Association has declared that alcoholism is a disease. He feels the 15% decrease will create an additional hardship on the Mid American Indian Center as they have been flat-funded for eight years with no increases in salary or funding. Mr. Edmonds stated that this program is the only one funded in the State of Kansas and they have worked with 970 Native Americans in the last six years and expect to work with an approximately 162 this year. He reported that the last quarterly report was late, but felt it was above compliances and felt measurements had been met. Council Member Brewer Council Member Brewer feels that drug and alcohol abuse will become a bigger problem with the issues going on at present time in the local work force and is concerned that Knox Center that serves low-income individuals now receives nothing and the Center for Health and Wellness requested $158,000 and will be receiving only $50,000. He stated he has real concerns and that he cannot support the Item because of those concerns. Motion -- Knight moved that the funding levels be approved; and Staff be authorized to enter into contracts and to -- carried initiate an RFP for detoxification services. Motion carried 6 to 1. (Brewer, no) ROCK ROAD IMP. ROCK ROAD IMPROVEMENTS FROM 32ND STREET NORTH TO THE K-96 EXPRESSWAY, AND THE INTERSECTION OF 21ST STREET AT ROCK ROAD. (District II) Mike Lindebak City Engineer reviewed the Item. Agenda Report No. 01-1218. The 2001 Capital Improvement Program includes projects to improve Rock Road from 32nd Street North to the K-96 Expressway and the intersection of 21st Street at Rock Road. Neighborhood meetings were held to review the projects with affected property owners. Ordinances have been prepared to establish funding authority for the projects. The Rock Road Improvement from 32nd to K-96 consists of: (1) adding northbound and southbound lanes along Rock, (2) construct a southbound lane to the westbound K-96 ramp, and (3) install traffic signals at the intersection of 32nd at Rock. The 21st at Rock intersection project will widen Rock between Rockhill and 21st Street and 21st Street, 1000' east and west of Rock. The estimated cost of the Rock, 32nd to K-96 project is $960,000, with $250,000 paid by the City and $710,000 by Federal Grants administered by the Kansas Department of Transportation. The estimated cost of the 21st/Rock project is $2,130,000, with $580,000 paid by the City and $1,550,000 by Federal Grants administered by the Kansas Department of Transportation. The funding source for the City share is General Obligation Bonds. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Pisciotte moved that the projects and State/Federal Agreements (as required) be approved; the Ordinances be placed on first reading; and the necessary signatures be authorized. Motion carried -- carried 7 to 0. ORDINANCE An Ordinance declaring the Intersection of 21st Street North and Rock Road, 472-83438, to be a main trafficway within the City of Wichita, Kansas; declaring the necessity of and authorizing certain improvements to said main trafficway; and setting forth the nature of said improvements, the estimated costs thereof, and the manner of payment of same, introduced and under the rules laid over. ORDINANCE An Ordinance declaring Rock Road from 32nd Street North to K-96 Expressway, 472-83439, to be a main trafficway within the City of Wichita, Kansas; declaring the necessity of and authorizing certain improvements to said main trafficway; and setting forth the nature of said improvements, the estimated costs thereof, and the manner of payment of same. ASBESTOS WASTE ASBESTOS WASTE DISPOSAL: BROOKS C&D LANDFILL. (District VI) Steve Lackey Public Works Director reviewed the Item. Agenda Report No. 01-1219. In August, 2001, the Kansas Department of Health and Environment (KDHE) has issued a permit modification for the Brooks Sanitary Landfill to allow it to continue as a Construction and Demolition Waste Landfill and to accept friable asbestos waste after October 9, 2001. Subsequent to this action, the KDHE sent a letter, dated October 11, 2001, modifying its earlier permit approval (because of “some confusion by the regulated community”) requiring the City to submit revised plans to provide for a completely separate disposal area for the friable asbestos waste. This change by the State now appears to make it economically unfeasible to handle the disposal of asbestos at the Brooks site without major (and unexpected) expense. In the plan that the City originally submitted to the State, friable asbestos waste was to be handled at the Brooks site by filling in a separate “cell” adjacent to C&D waste. This approach would allow for the proper handling of both waste streams and was originally approved by the KDHE. This new and recent requirement would necessitate the revision of the Brooks site and Operating Plan and will require considerable increase in the cost of operating and closure of the site. The action by the State to change the City’s permit conditions will significantly increase the cost of handling asbestos waste and make it too costly to operate the two “cells.” The Waste Connections transfer station does not accept friable asbestos. If the Brooks Construction and Demolition Landfill does not accept friable asbestos waste, there will be no disposal site for this type of waste in Sedgwick County. By not having a local disposal area conveniently located, asbestos abatement contractors will be forced to haul this waste to other distant municipal solid waste landfills. An industrial waste disposal site with a friable asbestos waste mono-fill could be established by some other public or private entity. Asbestos waste that is brought to the site is charged the normal tipping (disposal) fee of $20 per ton and a surcharge of $11 per ton. The surcharge reflects the cost associated with the processing of a Disposal Authorization through KDHE, and the increased handling cost to properly dispose of friable asbestos. The increase in design, construction, operation, and closure costs to accommodate friable asbestos under the revised requirements of the KDHE cannot be recovered by the $31 per ton fee collected for this waste. It is anticipated that the cost to handle asbestos under the new requirement issued by the State would cost well over $50/ton. The City of Wichita is not under any obligation to provide a disposal site for friable asbestos waste. Mayor Knight Mayor Knight inquired if anyone wished to be heard. Howard Rickerts General Manager, Asbestos Removal in Wichita, stated that a viable alternative is needed for small home owners and small constructions projects as asbestos is likely to end up in the landfill anyway. He states asbestos is non-leachable and does not return to earth. He is also concerned that there will be an increase in illegal dumping. Mark Conway President Remediation Contractors stated he agrees with Howard, and is also concerned with the school bond issues and school removal of asbestos. He states it is going to be very expensive to travel to Topeka and takes up approximately eight hours coming and going, plus gas and vehicle wear and tear. He asked if the Council could reconsider options and maybe have a task force. Council Member Fearey Council Member Fearey asked if the other two firms decided to get permits, how long would it take. for City to get License and how long it would take the other two contractors. Steve Lackey Public Works Director stated it would possibly take six to eight months. Council Member Fearey Council Member Fearey asked if we did this, would we be ready for the major school asbestos removal next summer, where the other firms might not be. Steve Lackey Public Works Director that the City's would be quicker, probably two or three months as it has been approved and it's just a modification. Council Member Fearey Council Member Fearey asked if there had been discussion with the County and solid waste committee. Steve Lackey Public Works Director stated Susan had talked with the County briefly and it was believed that the private community would develop a fill plan. Council Member Pisciotte Council Member Pisciotte stated solid waste management has been an issue. Also that the City and School District had partnered on the School Bond Issue and would like to see the Item postponed. Council Member Martz Council Member Martz asked if the City could contact KDHE and ask for a re-consideration of their decision in this matter. Mayor Knight left the Bench. Vice Mayor Pisciotte in the chair. Steve Lackey Public Works Director stated that this is a possibility. Motion -- Pisciotte moved that this Item be deferred to allow Staff to meet with interested parties and to contact KDHE to ask for reconsideration of its latest decision regarding friable asbestos. Motion carried 6-0. -- carried (Knight absent) HUD HUD CONSOLIDATED PLAN PROCESS. Pisciotte declared conflict of Interest abstained from participation. Gale declared conflict of Interest abstained from participation. Mayor Knight present and in the Chair. Agenda Report No. 01-1220. In 1995, the Department of Housing and Urban Development (HUD) issued new regulations regarding the planning and application process for three grant programs. In 1995, HUD required local governments to submit Consolidated Plans and combined applications for the Community Development Block Grant (CDBG); Emergency Shelter Grant (ESG); and Home Investment Partnership Grant (HOME) programs. As part of the requirements, local units of government also were required to develop Five-Year Strategic Plans (2000-2004) with priority needs established. In addition, One-Year Action Plans, outlining specific activities and grant funding sources for the fiscal year, were also part of the HUD requirements. It is now time to develop the annual plan submittal required for 2002-2003. Preparation for the 2002-2003 program year is based on 2001-2002 City Council action and action by the Council on October 26, 1999 regarding the 2000-2004 Priority Needs. The City Council is requested to consider designating and reserving special funding and allocations. Funding Reservations and Designated Funding - For the past few years, the City Council has revised its procedure to ensure special programs (priorities) would be addressed on an outcome basis. Through a Request for Proposal (RFP) process, those programs felt to be high priority (and traditionally funded from grant sources) were developed based on a required “scope of services” where performance could be monitored and evaluated. In the past, such programs included Youth Employment, Women/Family Crisis Shelters, and Youth Recreation/Enrichment Programs (Public Services). To meet previously established goals, it is recommended that the City Council continue those programs in the 2002-2003 allocations. In addition to the (above) designated programs, the following allocations are being proposed: 1. Streets/Sidewalks (Neighborhood Improvement Program and Handicap Improvements) 2. Neighborhood Centers/Community Facilities 3. Neighborhood Improvement Services & Grants Programs 4. Neighborhood Stabilization 5. Community Education Program 6. Neighborhood Assistance-District Advisory Boards 7. Colvin/ Planeview Health Station 8. Historic Preservation/Mandated Activities 9. Consolidated Plan Program Grant Administration (Direct and Indirect costs) The City Council needs to determine if these programs - traditionally funded - should be designated and funding reserved and if there are other special programs desired by the City Council that should be reserved, such as additional neighborhood revitalization and improvement projects. Previous City Councils have addressed: funding priorities; reservation of CDBG funding for special priority programs/services and capital projects; programs to be solicited from the RFP process to encourage collaborative and cooperative efforts among service providers and lower costs; designation of City provided services/programs traditionally funded from CDBG and HOME funds; and targeting of funds for neighborhood/community facilities and neighborhood stabilization efforts. It is anticipated that the CDBG funding will remain stable for the next fiscal year based on 2001 Congressional appropriations. Although final grant amounts are not known at this time, it is estimated that $6.1 million in Consolidated Grant funding will be available for allocation in the 2002-2003 program year. This total is comprised of approximately $3.9 million in CDBG; $2.1 million in HOME; and $133,000 for Emergency Shelter Grants. Each grant program is restricted to certain federal allocation limits, which cannot be exceeded. These are listed for each Grant as follows: CDBG $1,163,000 Public Services 20% Planning and Administration HOME 15% Neighborhood-Based Non Profits (Minimum required allocation for CHDO’s) ESG 30% Essential Services 30% Homeless Prevention 5% Administration Allocation of Consolidated Plan grant funds is also subject to individual federal eligibility rules regarding specific activities/programs and national objectives of primarily benefiting low income persons, or addressing conditions of slums or blight. The process by which grant funds are authorized by the City Council is a matter of local determination. That is, the City Council is not obligated to solicit funding applications unless it desires to do so. The City Council may also reserve grant funds for community priority needs and programs, as determined by the City Council. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Council Member Fearey Council Member Fearey stated she has some concerns as there are four districts that are affected very heavily and she's not comfortable with it yet. Motion -- Knight moved that the development process and funding reservations for the proposed 2002-2003 -- carried Consolidated Plan be approved. Motion carried 4 to 1. (Fearey, no; Gale, Pisciotte, abstained) (The following Item was taken up later in the meeting; action is shown in Agenda Order.) (Addendum No.11A) DELANO DEVELOPMENT MORATORIUM FOR PROPERTIES ALONG SENECA AND WEST DOUGLAS IN THE DELANO NEIGHBORHOOD. (District IV) Agenda Report No.01-1272. The Delano neighborhood is one of the oldest neighborhoods in the City of Wichita. The neighborhood has a colorful history that reflects the community as a whole and contains a diverse mix of people, businesses and institutions. The neighborhood boundaries are U.S. Highway 54 (Kellogg) to the south, Meridian Avenue to the west, and the Arkansas River to the north and east. This places the neighborhood within close proximity to the Central Business District, the “Museums on the River” District, Old Town, and other major City attractions. The Delano Neighborhood Revitalization Plan was developed last year with neighborhood stakeholders as part of an effort designed to stimulate growth and development in the neighborhood. The Wichita City Council and Sedgwick County Board of County Commissioners adopted the Plan as an amendment to the Wichita-Sedgwick County Comprehensive Plan, earlier this year. Since that time, staff has been working on implementing the plan with a steering committee comprised of Delano neighborhood representatives and Delano business/institutional stakeholders, including neighborhood-wide rezoning and the development of a design overlay district. In addition, the City of Wichita is currently in the final design phases for two CIP projects that will commit over $6 million to upgrade and beautify Seneca Street (between McLean and Kellogg) and west Douglas Avenue (between Seneca and McLean). The Seneca Street corridor serves as a gateway into the “Museums on the River” District, while west Douglas Avenue serves as a major thoroughfare into the Central Business District. The City has recently hired a consultant, using state preservation funds, to assist the Delano neighborhood with the development of the design overlay district. The completion and adoption of this overlay district is anticipated in mid-2002. A development moratorium is proposed for those properties with frontage on Seneca between McLean and Kellogg, and Douglas between McLean and Seneca, in order to ensure against any inappropriate new development adjacent to these two arterial corridors, while the design overlay district is being developed and considered for adoption. The proposed resolution would: 1. Place a prohibition on off-site signs for one year. 2. Allow staff review of certain types of permits (new building construction; other types of sign permits; additions or remodeling that changes the appearance of building facades facing either of these streets or the cross streets intersecting these streets; new curb cuts) for conformance with the goals and guidelines contained in the adopted Delano Neighborhood Plan. Any permits deemed to be contrary to the plan would not be processed by staff, but could be appealed to the City Council. Other types of permits would continue to be issued with no review or restrictions. 3. Allow City Council to review the progress of the development of the design overlay district in six months from the adoption of the resolution. The development moratorium would provide a mechanism to protect the City of Wichita’s investment of capital funds along these two street corridors while ensuring that any new development occurs in compliance with the goals and guidelines of the adopted Delano Neighborhood Plan. It would allow neighborhood stakeholders the opportunity and time to work with others having development interests in the area, to develop the design overlay in a fashion acceptable to all parties concerned. Adoption of the resolution itself involves no additional funding on the part of the City. However, failure to adopt this resolution could compromise the impact/intent of the approximately $6 million of City funds to be invested towards the ultimate beautification of the Seneca and Douglas Street Corridors. The City has the authority to establish a development moratorium for specific purposes and a limited time. Mayor Knight Mayor Knight inquired if anyone wished to be heard. Ray (last name not given) President of the Delano Neighborhood Association stated he is in favor of the moratorium. Larry Brown Larry Brown, Resident of Delano, is in favor of the moratorium. Jack Kellogg Jack Kellogg, Representing the Delano Business Association, stated he is in favor of the moratorium. Jean Pollick Jean Pollick, Secretary of the Delano Neighborhood Association, is in favor of the moratorium. Dave Mulhagen Dave Mulhagen, Clear Channel, said that it had been indicated earlier that they were against the moratorium., but that is not correct. They also would like for the neighborhood to keep it character, however there is a permit pending for 428 South Seneca for a 12x24 sign and they would like to work with the Association to come to an agreement on a sign that would fit the neighborhood. Motion -- carried Gale moved that the Resolution be adopted. Motion carried 7 to 0. RESOLUTION NO. 01-440 A Resolution of the governing body of the City of Wichita declaring a moratorium on the processing of certain development permits for properties on the Seneca Street and Douglas Avenue in the Delano Neighborhood, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. CONDEMNATIONS REPAIR OR REMOVAL OF DANGEROUS AND UNSAFE STRUCTURES. Kurt Schroeder Office of Central Inspection Superintendent reviewed the Item. Agenda Report No. 01-1221. On September 18, 2001 a report was submitted with respect to the dangerous and unsafe conditions on six (6) properties. The Council adopted resolutions providing for a public hearing to be held on these condemnation actions at 10:30 a.m. on November 6, 2001. On August 6, 2001, the Board of Code Standards and Appeals (BCSA) held a hearing on the following properties: Property Address Council District 1. 938 North Broadway VI 2. 1310 North Market VI 3. 1722 East Victor I 4. 1248 South Wichita I 5. 1801 South Mosley III 6. 1847 South Everett VI Pursuant to State Statute the Resolutions were duly published twice on September 9, 2001 and September 26, 2001. A copy of each resolution was sent by certified mail or given personal service delivery to the owners and lien holders of record of each described property. Kurt Schroeder Office of Central Inspection Superintendent stated that Item 2. (1310 North Market) could be removed from the Agenda as it has been repaired and the taxes are current. Also that he would like 60 days allowed to complete repair for Item 1./938 North Broadway as it has been secured and the taxes have been paid. Mayor Knight Mayor Knight inquired if anyone wished to be heard on Items 3, 4, 5 and 6 and no one appeared. Motion -- Knight moved that the public hearing be closed, that 1310 North Market be removed from consideration; that Items 3, 4, 5 and 6 take the recommended action with Resolutions declaring the structure (with the understanding that consideration be given to try to save the structure at each step of the way), as dangerous and unsafe be adopted; and the BCSA recommendation to proceed with condemnation allowing 10 days to start demolition and 10 days to complete removal of the structure be accepted. Any extensions of time granted to repair the structure would be conditioned on the following: (1) All taxes have been paid to date, as on November 6, 2001; (2) the structure(s) has/have been secured as of November 6, 2001, and will continue to be kept secured, and (3) the premises are mowed and free -- carried of debris as of November 6, 2001, and will be so maintained during renovation. Motion carried 7 to 0. RESOLUTION NO. R-01-443 A Resolution finding that the structure located on Lots 21-23 and 25-27, Overton now Victor, DC Masbacher's Addition, to Sedgwick County, Kansas, commonly known as 1722 East Victor, Wichita, Kansas, is unsafe or dangerous and directing the structure(s) to be made safe and secure or removed, read. Gale moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. RESOLUTION NO. R-01-444 A Resolution finding that the structure located on Lots 46 and 48, Wichita Street, Nelson's Highland Addition to Wichita, Sedgwick County, Kansas, known as 1248 South Wichita, Wichita, Kansas, is unsafe or dangerous and directing the structure(s) to be made safe and secure or removed, read. Gale moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. RESOLUTION NO. R-01-445 A Resolution finding that the structure located on Lots 97 and the north one-half of Lot 99 on Mosley Avenue I Ranson & Kay's Second Addition to Wichita, Sedgwick County, Kansas, commonly known as 1801 South Mosley, Wichita, Kansas, is unsafe or dangerous and directing the structure(s) to be made safe and secure or removed, read. Gale moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. RESOLUTION NO. R-01-446 A Resolution finding that the structure located on Lots 42 and 44, in Block K, in South University Place Addition to Wichita, Sedgwick County, Kansas, commonly known as 1847 South Everett, Wichita, Kansas, is unsafe or dangerous and directing the structure(s) to be made safe and secure or removed, read. Gale moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. Mayor Knight Mayor Knight inquired if anyone wished to be heard regarding 938 North Broadway and no one appeared. Motion -- Fearey moved that the public hearing be closed on Item 1/938 North Broadway, and the Staff -- carried recommendation allowing 60 days to make repairs be approved. Motion carried 7 to 0 RESOLUTION NO. R-01-441 A Resolution finding that the structure located on Lots 1, 2, 3, 4, 5, 6, 7, and 8, on Lawrence Avenue, now Broadway, an Addition to Wichita, Sedgwick County, Kansas, commonly known as 938 North Broadway,, Wichita, Kansas, is unsafe or dangerous and directing the structure(s) to be made safe and secure or removed, read. Gale moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. CITY COUNCIL AGENDA HOUSING BOARD APPOINTMENT OF TENANT TO HOUSING AUTHORITY BOARD. Agenda Report No. 01-1222. A Charter Ordinance became effective November 1, 2001, creating the Wichita Housing Authority Board and establishing the members of the City Council as the members of the Board, along with a resident (appointed by the mayor, with approval of the City Council), who receives direct housing assistance from the City of Wichita. The City Council will meet as the Housing Authority Board at a designated time in conjunction with a regular Council meeting. The resident member will join the Council for such meetings and participate in any and all business that comes before the Housing Authority Board. In July 2001, all current Section 8 and Public Housing tenants received a board application with notification of the opening for self-nomination if interested in serving. Fifty-seven responses were received and provided for Housing Advisory Board (HAB) review. The HAB unanimously approved recommendation of appointment of Inafay Grays-McClellan as the tenant representative on the Wichita Housing Advisory Board. Appointment of an assisted household is required for compliance by HUD (HUD will withhold approval of WHA plans until compliance is met). Applications were reviewed by the HAB according to completeness of response, experience and contributions that can be made to the WHA Board. Appointment of a resident to the WHA Board will place the board in compliance. Failure to have approved board could result in loss of public housing and Section 8 Funding from HUD Motion -- Knight appointed Inafay Grays-McClellan as the tenant representative on the Wichita Housing -- carried Advisory Board and moved that the appointment be approved. Motion carried 7 to 0. APPOINTMENTS BOARD APPOINTMENTS: Motion -- Brewer appointed Randy Brown to the Library Board and moved that the appointment be approved. -- carried Motion carried 7-0. Motion -- Lambke appointed Linda Klingenberg to Sister Cities and Mitch Faroh to the Airport Authority and -- carried moved that the appointments be approved. Motion carried 7-0. Motion -- Fearey appointed Brad Biddle to the Public Building Commission and Maurine Willis to District -- carried Advisory Board VI and moved that the appointments be approved. Motion carried 7-0. CONSENT AGENDA Knight moved that the Consent Agenda, including Addendum Item 35A, be approved in accordance with the recommended action shown thereon. Motion carried 7 to 0. BOARD OF BIDS REPORT OF THE BOARD OF BIDS AND CONTRACTS DATED OCTOBER 26 AND NOVEMBER 2, 2001. PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications. Richmond Circle from the south line of 44th Street South to and including the cul-de-sac in Legacy 2nd Addition; and temporary cul-de-sac on 44th Street South at the west line of Legacy 2nd Addition to serve Legacy 2nd Addition - west of Meridian, north of 44th Street South. (472-83422/765703/490814) Traffic to be maintained during construction using flagpersons and barricades. (District IV) Kansas Paving Company - $57,383.00 Lateral 474, Southwest Interceptor Sewer to serve Legacy 2nd Addition - west of Meridian, north of 44th Street South. (468-83321/743888/480576) Traffic to be maintained during construction using flagpersons and barricades. (District IV) WB Carter Construction - $35,646.00 Water distribution system to serve Legacy Second Addition - west of Meridian, north of 44th Street South. (448-89616/735030/470700) Traffic to be maintained during construction using flagpersons and barricades. (District IV) Duling Construction - $6,207.00 Planeview Sewer Relocation 31st Street South and Oliver - 31st Street South and Oliver. (468-83177/622230/640338) Traffic to be maintained during construction using flagpersons and barricades; AND 2001 Planeview Sanitary Sewer Reconstruction Phase 3 - north of 31st Street South, west of Oliver. (468-83337/622235/641343) Traffic to be maintained during construction using flagpersons and barricades. (District III) Utility Contractors - $83,405.00 (Total aggregate bid) Churchill Circle from the south line of Lot 24, Block 2, to the west line of Lot 34, Block 2; and Churchill Court serving Lots 27 through 31, Block 2, from the north line of Churchill Circle to and including the cul-de-sac to serve Wilson Farms Second Addition - south of 21st Street North, west of Webb. (472-83245/765704/490815) Does not affect existing traffic. (District II) Cornejo & Sons Construction - $70,647.25 Lateral 34, Main 1, Cowskin Interceptor Sewer to serve Mel Hambelton Addition - east of 119th Street West, south of Kellogg. (468-83268/743893/480581) Does not affect existing traffic. (District V) Duling Construction - $30,790.00 Water distribution system to serve Mel Hambelton Addition - east of 119th Street West, south of Kellogg. (448-89622/735031/470701) Does not affect existing traffic. (District V) Duling Construction - $29,080.00 1999 Water Main Replacement Program Shadybrook Neighborhood - (west of Hillside between 17th Street North and 21st Street North. (448-89415 /636093/779173) Traffic to be maintained during construction using flagpersons and barricades. (District I) - $2,125,200.00 Mies Construction - $1,345,300.23 Knight moved that the contract(s) be awarded as outlined above, subject to check, same being the lowest and best bid within the Engineer's construction estimate, and the and the necessary signatures be authorized. Motion carried 7 to 0. PARK DEPARTMENT/LANDSCAPE & FORESTRY DIVISION: Ornamental and Shade Trees. (791681)* John Deere Landscapes - $1,125.00 (Item 1/total net bid) $2,250.00 (Item 2/total net bid) $3,712.00 (Item 3/total net bid) $1,330.00 (Item 4/total net bid) Brady Nursery - $1,975.00 (Item 5/total net bid) John Deere Landscapes - $3,150.00 (Item 6/total net bid) $6,300.00 (Item 7/total net bid) Valley Tree Farm -$2,980.00 (Item 8/total net bid) $1,490.00 (Item 10/total net bid) $3,495.00 (Item 11/total net bid) $4,077.50 (Item 12/total net bid) $4,760.00 (Item 13/total net bid) John Deere Landscapes - $3,825.00(Item 15/total net bid) Valley Tree Farm - $1,957.50 (Item 16/total net bid) John Deere Landscapes - $3,375.00 (Item 18/total net bid) Brady Nursery - $5,450.00 (Item 19/total net bid) Valley Tree Farm - $6,025.00 (Item 20/total net bid) $2,700.00 (Item 21/total net bid) John Deere Landscapes - $4,620.00 (Item 22/total net bid) $4,795.00 (Item 23/total net bid) $3,775.00 (Item 24/total net bid) Brady Nursery - $9,900.00 (Item 25/total net bid) Valley Tree Farm - $2,812.50 (Item 26/total net bid) $5,625.00 (Item 27/total net bid) John Deere Landscapes - $3,040.00 (Item 28/total net bid) Borst Nursery - $2,800.00 (Item 29/total net bid) John Deere Landscapes - $2,875.00 (Item 30/total net bid) $3,875.00 (Item 31/total net bid) Valley Tree Farm - $1,481.25 (Item 32/total net bid) John Deere Landscapes - $3,275.00 (Item 33/total net bid) $3,500.00 (Item 34 total net bid) $1,650.00 (Item 35/total net bid) *No bids on Items 9, 14, and 17 PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: In-Ground Two Post Vehicle Lift. (130807) Automotive Equipment, Inc. - $19,455.00 (Total net bid) HOUSING SERVICES/PUBLIC HOUSING DIVISION: Storage Shed Construction at Various Sites. (097817) Ruse Contracting - $37,500.00 (Group 1/lump sum total) $37,500.00 (Group 2/lump sum total) PUBLIC WORKS DEPARTMENT/MAINTENANCE DIVISION: Solar Powered Portable Message Sign. (132225 & 706826) Addco Inc. - $79,455.00 (Total net base bid) $ 3,600.00 (Option #1/lump sum) PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: Carpet Replacement at the Ford Rockwell Library. (130823) Bob Smith Tile Co. -$17,600.00 (Base bid/lump sum total) $ 3.00 (Option 1/per lineal foot) $ 3,500.00 (Option 2/lump sum total) FIRE DEPARTMENT/MAINTENANCE DIVISION: Firefighter Protective Clothing. (070136) Danko Municipal Emergency Services - $75,217.80 (Group 1/total net bid) $ 7,186.40 (Group 2/total net bid) Mid America Fire Apparatus - $4,410.00 (Group 3/total net bid) $1,369.00 (Group 4/total net bid) Danko Municipal Emergency Services - $1,535.00 (Group 5/total net bid) $6,420.00 (Group 6/total net bid) FIRE DEPARTMENT/VEHICLE & BUILDINGS DIVISION: Slip-In Pump and Tank Units. (070136) Hays Fire Equipment Sales & Service Inc. - $18,990.00 (Total net bid) PUBLIC WORKS DEPARTMENT/MAINTENANCE DIVISION: Traffic Sign Faces. (132217) Vulcan Signs - $6,673.30 (Group 1/total net bid) Signs and Blanks, Inc. - $294.00 (Group 2/total net bid) FINANCE DEPARTMENT/ (IT/IS) DIVISION Cooperative Contracts and Agreements: Wide Area Network Project. (037200) Compaq Computers - $33,223.00 (State of Kansas Contract WSCA Pricing Servers) FishNet Consulting, Inc. - $22,980.00 (State of Kansas Contract Tokens) Software Spectrum - $29,432.80 (State of Kansas Contract Software) SBC Data Comm - $25,456.64 (State of Kansas Contract Cisco Equipment) PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: Main Library Third Floor Auditorium Remodel. (130823) Linder & Associates Inc. - $1,222,00 (Group 1/total net bid) Wichita Electric Co. Inc. - $414,58 (Group 2/total net bid) Ekeler Company LLC - $6,600.00 (Group 3/total net bid) PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: Roof Replacement Park Maintenance Facility and Boston Recreation Center. (130823) Larry Walty Roofing Inc. - $19,580.00 (Group 1/lump sum total) Larry Booze Roofing Inc. - $29,795.84 (Group 2/lump sum total) MUNICIPAL COURT/PROBATION OFFICE DIVISION: Guard Services for Intervention Program. (052308) Myers Security Inc. - $9.60 (Cost per man/per hour) VARIOUS DEPARTMENTS/VARIOUS DIVISIONS: Hot and Cold Mix Asphalt. (132225) APAC - Kansas Inc. - $47.00 (Group 1/cold polymerized asphalt /item 1/per ton) $54.00 (Group 1/cold polymerized asphalt item 2/per ton) $54.00 (Group 1/cold polymerized asphalt/item 3/per ton) $36.00 (Group 2/cold laid asphalt/item 1/per ton) $43.00 (Group 2/cold laid asphalt/item 2/per ton) $43.00 (Group 2/cold laid asphalt/item 3/per ton) Kansas Paving - $39.50 (Group 3/hot mix asphalt/item 1/per ton) WATER & SEWER DEPARTMENT/SYSTEM PLANNING & DEVELOPMENT DIVISION: 64"/42" Raw Water Pipeline Along Amidon (Pipe Material Only). (183327) Price Brothers Co. - $1,166,546.44* (Group 2/alternate bid) *Corrected total Knight moved that the contract(s) be awarded as outlined above, same being the lowest and best bid, and the necessary signatures be authorized. Motion carried 7 to 0. LICENSES APPLICATIONS FOR LICENSES FOR ADULT ENTERTAINMENT ESTABLISHMENTS /SERVICES: Renewal Adult Entertainment Norman Massey Jr. Circle Cinema 2570 South Seneca Ronald H. Groves Party Store 9601 East Kellogg Motion -- Knight moved that License Applications be approved subject to Staff review and approval. Motion -- carried carried 7 to 0. APPLICATIONS FOR LICENSES TO RETAIL CEREAL MALT BEVERAGES: Renewal 2001 (Consumption on Premises) John J. Murphy Pizza Hut #301007* 550 North West Street John J. Murphy Pizza Hut #301008* 1708 East Pawnee John J. Murphy Pizza Hut #301020* 8977 West Central John J. Murphy Pizza Hut #301046* 333 East 47th Street John J. Murphy Pizza Hut #301065* 2181 North Rock Road John J. Murphy Pizza Hut #301073* 1035 North Broadway Renewal 2001 (Consumption off Premises) Don Farquhar Rolling Hills Country Club Golf Shop 7612 West Maple New Operator 2001 (Consumption off Premises) Bao Tran Beh Fast-Trips Co. 3448 West Douglass dba Conoco Gas Station Bao Tran Beh Fast-Trips Co. 10409 West Maple dba Conoco Gas Station Ann Tran Tran Fast Trip 4001 South Seneca *General/Restaurant - 50% or more of gross receipts derived from sale of food. Motion -- Knight moved that License Applications be approved subject to Staff review and approval. Motion -- carried carried 7 to 0. PLANS AND SPECS. SUBDIVISION PLANS AND SPECIFICATIONS. There were no Subdivision Plans and Specifications submitted. PRELIMINARY ESTS. PRELIMINARY ESTIMATES: a) 21st Street North and I-135 Interchange waterline relocation - 21st Street North and I-135 - 448-89539/636101/77180). Traffic to be maintained during construction using flagpersons and barricades. (Districts I and VI) - $373,403 b) 21st Street North and I-135 Interchange sanitary sewer relocation - 21st Street North and I-135 -468-83203/620307/661431. Traffic to be maintained during construction using flagpersons and barricades. (District VI) - $68,625 c) Sanitary sewer relocation at 21st Street North and Piatt - 21st Street North and I-135 - 468-83199/620303/661427). Traffic to be maintained during construction using flagpersons and barricades. (District I) - $374,710 d) Water distribution system to serve Patterson Gardens Addition - along Flora, north of Central - 448-89618/634015/771186. Traffic to be maintained during construction using flagpersons and barricades. (District VI) - $20,000 e) Water distribution system to serve Patterson Gardens Addition - along Flora, north of Central - 448-89561/735010/470680. Traffic to be maintained during construction using flagpersons and barricades. (District VI) - $7,840 f) Central and Ridge Road Phase II Landscaping - Central and Ridge Road Phase II Landscaping - 472-83285/706805/200271. Traffic to be maintained during construction using flagpersons and barricades. (District V) - $174,355 g) Water distribution system to serve Rocky Creek Addition and Rocky Creek Second Addition - north of 13th Street North, east of 127th Street East). (448-89617/735028/470698) Does not affect the existing traffic. (District II) - $27,000 Motion -- carried Knight moved that the Preliminary Estimates be received and filed. Motion carried 7 to 0. COST STATEMENTS STATEMENTS OF COST: a) Improving Tyler Road and 9th Street. Total Cost - $387,801.19 (plus idle fund interest - $6,498.91; less financing previously issued - $390,000.00). Financing to be issued at this time - $4,300.00. (706790/472-83169/200-244). b) Improving Woodlawn and Mainsgate – 2001 Intersection Program. Total Cost - $288,379.84 (plus temporary note interest - $4,875.33; less idle fund interest - $4,255.17; less financing previously issued - $275,500.00). Financing to be issued at this time - $13,500.00. (706798/472-83221/201-254). c) Improving Lincoln Park Railroad Relocation. Total Cost - $500,000.00 (plus temporary note interest - $16,197.94; less idle fund interest - $2,197.94; less financing previously issued - $450,000.00). Financing to be issued at this time - $64,000.00. (715572/N/A/249-076). d) Improving 1996 Intersection Program (Construction). Total Cost - $1,043,528.85 (plus temporary note interest - $32,351.56; plus idle fund interest - $20,719.59; less financing previously issued - $800,000.00). Financing to be issued at this time - $296,600.00. (706291/472-82668/405-183). e) Improving Douglas Streetscapes (Construction). Total Cost - $3,573,216.97 (plus idle fund interest - $12,983.03; less financing previously issued - $3,483,700.00). Financing to be issued at this time - $102,500.00. (706473/472-82655/405-201). f) Improving 29th Street North, Amidon to Arkansas (Construction). Total Cost - $1,840,089.22 (less idle fund interest - $1,089.22; less financing previously issued - $1,820,000.00). Financing to be issued at this time - $19,000.00. (706580/472-82805/405-212). g) Improving K-96 Bicycle Path, from Oliver to Grove Park (Design). Total Cost - $25,000.00 (less idle fund interest - $400.00; less financing previously issued - $15,000.00). Financing to be issued at this time - $9,600.00. (706598/472-82850/405-213). h) Improving West Bank Amphitheater (Design). Total Cost - $71,584.82 (less idle fund interest - $1,615.82; less financing previously issued - $68,169.00). Financing to be issued at this time - $1,800.00. (792292/472-83029/358-263). i) Improving Naftzger Park- Landscaping, Paths and Park Furniture. Total Cost - $237,981.11 (plus temporary note interest - $3,579.41; less idle fund interest - $3,539.48; less financing previously issued - $227,500.00). Financing to be issued at this time - $17,600.00. (785527/472-82672/440-083). j) Improving Park Lighting- 1996 Park CIP. Total Cost - $74,225.00 (plus temporary note interest - $1.978.40; less idle fund interest - $1,778.40; less private contributions - $19,225.00; less financing previously issued - $47,000.00). Financing to be issued at this time - $8,200.00. (785600/N/A/440-091). k) Improving Watson Park- 1998/1999 Park CIP. Total Cost - $172,406.61 (plus temporary note interest - $518.81; plus idle fund interest - $3,674.58; less financing previously issued - $160,000.00). Financing to be issued at this time - $16,600.00. (785824/472-82939/398-114). l) Improving Basketball and Tennis Courts- 1996 Park CIP. Total Cost - $99,394.53 (plus temporary note 60; plus idle fund interest - $4,508.87; less financing previously issued - $100,000.00). Financing to be issued at this time - $5,900.00. (785873/472-82970/399-119). m) Improving Harrison Park- 1999 Park CIP. Total Cost - $54,505.78 (plus temporary note interest - $473.17; plus idle fund interest - $1,621.05; less financing previously issued - $55,000.00). Financing to be issued at this time – $1,600.00. (785881/472-82971/399-120). n) Improving Northeast Baseball/Soccer Complex Parking Lot. Total Cost- $398,804.49 (plus temporary note interest - $1,494.27; plus idle fund interest - $6,401.24; less financing previously issued - $378,000.00). Financing to be issued at this time - $28,700.00. (785000/472-83139/399-131). o) Improving Park Facilities Renovation for Schell Park- 2000-2001 Park CIP. (Deleted) p) (Third Partial) Estimate of Cost for improving Seneca, from 31st Street South to Pawnee (Construction) - $1,210,000.00; less financing previously issued - $1,070,000.00. Financing to be issued at this time - $40,000.00. (706778/472-83084/200-236). q) (Second Partial) Estimate of Cost for improving Pawnee, Oak Knoll to Webb Road (Construction) - $600,000.00; less financing previously issued - $550,000.00. Financing to be issued at this time - $50,000.00. (706782/472-83087/200-239). r) (Second Partial) Estimate of Cost for improving Webb Road, Pawnee to Harry (Construction) - $600,000.00; less financing previously issued - $500,000.00. Financing to be issued at this time - $100,000.00. (706783/472-83093/200-240). s) (First Partial) Estimate of Cost for improving Museum District Boulevard (Construction) - $2,600,000.00; less financing previously issued - $0. Financing to be issued at this time - $2,600,000.00. (706795/472-83228/200-248). t) (Second Partial) Estimate of Cost for improving 21st Street North and Arkansas- 2000 Intersection Program (Construction) - $130,000.00; less financing previously issued - $10,000.00. Financing to be issued at this time - $120,000.00. (706799/472-83184/200-249). u) (Second Partial) Estimate of Cost for improving Hydraulic, MacArthur to 63rd Street South - $350,000.00; less financing previously issued - $250,000.00. Financing to be issued at this time - $100,000.00. (706780/472-83140/200-263). v) (Second Partial) Estimate of Cost for improving Central and Ridge Road- 2000 Arterial Corridor (Construction) - $800,000.00; less financing previously issued - $600,000.00. Financing to be issued at this time - $200,000.00. (706805/472-83057/200-271). w) (Second Partial) Estimate of Cost for improving 2000/2001 Sidewalk/Wheelchair Ramp Improvements - $700,000.00; less financing previously issued - $500,000.00. Financing to be issued at this time - $200,000.00. (706806/472-83270/200-280). x) (Second Partial) Estimate of Cost for improving Woodchuck and Learjet Way (Construction) - $625,000.00; less financing previously issued - $25,000.00. Financing to be issued at this time - $600,000.00. (706808/472-83286/201-273). y) (Second Partial) Estimate of Cost for improving Hydraulic, 57th to MacArthur (Construction) - $660,000.00; less financing previously issued $260,000.00. Financing to be issued at this time - $400,000.00. (706810/472-83324/201-275). z) (First Partial) Estimate of Cost for improving 2001 Arterial Street Design Program - $75,000.00; less financing previously issued - $0. Financing to be issued at this time - $75,000.00. (706811/473-83314/201-276). aa) (First Partial) Estimate of Cost for improving McLean, Harry and Lincoln Intersections- 2001 Intersection Program (Design) - $50,000.00; less financing previously issued - $0. Financing to be issued at this time - $50,000.00. (706813/472-83360/201-278). bb) (First Partial) Estimate of Cost for improving 21st Street North, 119th Street West to Maize Road (Construction) - $20,000.00; less financing previously issued - $0. Financing to be issued at this time - $20,000.00. (706814/472-83364/201-279). cc) (First Partial) Estimate of Cost for improving Southeast Boulevard (K-15) Improvement between 31st Street South and I-135 Expressway - $25,000.00; less financing previously issued - $0. Financing to be issued at this time - $25,000.00. (706815/472-83363/201-281). dd) (First Partial) Estimate of Cost for improving 2001 Bridge Design and Inspections - $40,000.00; less financing previously issued - $0. Financing to be issued at this time - $40,000.00. (706816/472-83373/201-282). ee) (First Partial) Estimate of Cost for improving 2001 Street Rehabilitation Program - $550,000.00; less financing previously issued - $0. Financing to be issued at this time - $550,000.00. (706818/472-83366/201-284). ff) (First Partial) Estimate of Cost for improving Central and Rock Road Intersection- 2001 Arterial Corridor Program - $275,000.00; less financing previously issued - $0. Financing to be issued at this time - $275,000.00. (706819/472-83393/201-285). gg) (First Partial) Estimate of Cost for improving Hillside, Kellogg to Central- 2001 Corridor Street Design - $75,000.00; less financing previously issued - $0. Financing to be issued at this time - $75,000.00. (706820/472-83361/201-286). hh) (First Partial) Estimate of Cost for improving Hillside, 17th Street to 21st Street North- 2001 Corridor Street Design - $30,000.00; less financing previously issued - $0. Financing to be issued at this time - $30,000.00. (706821/472-83361/201-287). ii) (First Partial) Estimate of Cost for improving 21st Street North, Hillside to Oliver (Construction) - $10,000.00; less financing previously issued - $0. Financing to be issued at this time - $10,000.00. (706823/472-83368/201-289). jj) (First Partial) Estimate of Cost for improving West Douglas Streetscapes- 2000 Arterial Design - $75,000.00; less financing previously issued - $0. Financing to be issued at this time - $75,000.00. (706825/472-83148/201-291). kk) (Fifth Partial) Estimate of Cost for improving Central, West Street to McLean (Construction) - $1,275,000.00; less financing previously issued - $1,125,000.00. Financing to be issued at this time - $150,000.00. (706789/472-82906/208-222). ll) (Sixth Partial) Estimate of Cost for improving 1998 Arterial Corridor Improvement Program- Phase I and II - $1,400,000.00; less financing previously issued - $1,050,000.00. Financing to be issued at this time - $350,000.00. (706705/472-82932/208-224). mm) (Fourth Partial) Estimate of Cost for improving Seneca, Douglas to McLean (Construction) - $240,000.00; less financing previously issued - $110,000.00. Financing to be issued at this time - $130,000.00. (706747/472-82966/208-228). nn) (Third Partial) Estimate of Cost for improving 29th Street North, Oliver to Woodlawn (Construction) - $330,000.00; less financing previously issued - $310,000.00. Financing to be issued at this time - $20,000.00. (706754/472-82996/208-229). oo) (Fifth Partial) Estimate of Cost for improving Central, I-235 to West Street (Construction) - $875,000.00; less financing previously issued - $800,000.00. Financing to be issued at this time - $75,000.00. (706762/472-83014/208-230). pp) (Fourth Partial) Estimate of Cost for improving Harry, Webb Road to Greenwich Road (Construction) - $475,000.00; less financing previously issued - $460,000.00. Financing to be issued at this time - $15,000.00. (706771/472-83091/209-232). qq) (Third Partial) Estimate of Cost for improving Maple, Maize Road to 119th Street West (Construction) - $725,000.00; less financing previously issued - $650,000.00. Financing to be issued at this time - $75,000.00. (706772/472-83092/209-233). rr) (Second Partial) Estimate of Cost for improving Wichita, Dewey to Lewis (Construction) - $75,000.00; less financing previously issued - $40,000.00. Financing to be issued at this time - $35,000.00. (706773/472-82938/209-234). ss) (Seventh Partial) Estimate of Cost for improving Broadway, Kellogg to William (Construction) - $686,000.00; less financing previously issued - $606,000.00. Financing to be issued at this time - $80,000.00. (705863/472-82412/405-140). tt) (Third Partial) Estimate of Cost for improving K-96 Bicycle Path, from Oliver to the East City Limits (Construction) - $203,800.00; less financing previously issued - $103,800.00. Financing to be issued at this time - $100,000.00. (706325/472-82675/405-186). uu) (Fourth Partial) Estimate of Cost for improving 21st Street North, Hood to Broadway (Design) - $73,500.00; less financing previously issued - $63,500.00. Financing to be issued at this time - $10,000.00. (706515/472-82783/405-205). vv) (Fifth Partial) Estimate of Cost for improving Arkansas Riverbank- Phase 1 (Construction) - $3,992,000.00; less financing previously issued - $1,652,000.00. Financing to be issued at this time - $2,340,000.00. (706556/472-82799/405-209). ww) (Second Partial) Estimate of Cost for improving 55th Street Bridge at Big Slough (Construction) - $145,000.00; less financing previously issued - $130,000.00. Financing to be issued at this time - $15,000.00. (715678/472-83041/240-086). xx) (Second Partial) Estimate of Cost for improving Lincoln Bridge at Dry Creek (Construction) - $215,000.00; less financing previously issued at this time - $150,000.00. Financing to be issued at this time - $65,000.00. (715680-472-83043/240-088). yy) (Second Partial) Estimate of Cost for improving 53rd Street North Bridge at Little Arkansas River (Design) - $70,000.00; less financing previously issued - $50,000.00. Financing to be issued at this time - $20,000.00. (715681/472-83171/240-089). zz) (First Partial) Estimate of Cost for improving Lincoln Street Bridge at Fabrique Ditch - $30,000.00; less financing previously issued - $0. Financing to be issued at this time - $30,000.00. (715685/472-83400/241-099). aaa) (Fifth Partial) Estimate of Cost for improving Central Kansas Railway – Bayley Street (Construction) - $1,930.000.00; less financing previously issued - $1,865,000.00. Financing to be issued at this time - $65,000.00. (715540/472-83032/248-067). bbb) (First Partial) Estimate of Cost for improving Grove Park Design- 2000-2001 Park CIP - $100,000.00; less financing previously issued - $0. Financing to be issued at this time - $100,000.00. (785008/N/A/390-140). ccc) (Third Partial) Estimate of Cost for improving Pedestrian Bridge at Third Street North, I-135 to Hillside- Part of 2000-2001 Park CIP - $65,000.00; less financing previously issued - $20,000.00. Financing to be issued at this time - $35,000.00. (785012/N/A/390-144). ddd) (First Partial) Estimate of Cost for improving John’s Sludge Pond – 1999 Park CIP - $50,000.00; less financing previously issued - $25,000.00. Financing to be issued at this time - $25,000.00. (785899/472-82972/399-121). eee) (First Partial) Estimate of Cost for improving Park Path and Sidewalks – 2001 Park CIP - $40,000.00; less financing previously issued - $0. Financing to be issued at this time - $40,000.00. (785021/N/A/391-153). fff) (Sixth Partial) Estimate of Cost for improving South Lakes Park- 1998 Park CIP - $460,000.00; less financing previously issued - $430,000.00. Financing to be issued at this time - $30,000.00. (785766/472-82922/398-108). ggg) (Second Partial) Estimate of Cost for improving Various Park Lighting- 1999 Park Lighting - $50,000.00; less financing previously issued - $40,000.00. Financing to be issued at this time - $10,000.00. (785915/472-82974/399-123). hhh) (Second Partial) Estimate of Cost for improving Various Swimming Pools- 1999 Park CIP - $109,000.00; less financing previously issued - $20,000.00. Financing to be issued at this time - $89,000.00. (785949/472-82977/399-126). iii) (Second Partial) Estimate of Cost for improving Riverside Park System - $362,000.00; less financing previously issued - $112,000.00. Financing to be issued at this time - $250,000.00. (785016/N/A/390-148). jjj) (First Partial) Estimate of Cost for improving 2001 Swimming Pool Improvements - $80,000.00; less financing previously issued - $0. Financing to be issued at this time - $80,000.00. (785018/N/A/391-150). kkk) (First Partial) Estimate of Cost for improving 2001 Land Acquisition & Development (33rd Street North and Ohio) - $195,000.00; less financing previously issued - $0. Financing to be issued at this time - $195,000.00. (785019/N/A/391-151). lll) (First Partial) Estimate of Cost for improving Park Facilities Renovations – 2001 Park CIP - $40,000.00; less financing previously issued - $0. Financing to be issued at this time - $40,000.00. (785020/N/A /391-152). mmm) Omnisphere Repairs. Total Cost - $328,480.96 (less idle fund interest - $7,710.22; less financing previously issued - $321,500.00; plus temporary financing - $7,229.26). Financing to be issued at this time - $6,500.00. (792314/435-276). nnn) Land Acquisition @ 1104 S. Meridian. Total Cost - $785,252.11 (plus temporary financing - $10,508.40; plus idle fund interest - $10,839.49). Financing to be issued at this time - $806,600.00. (792340/435-310) ooo) Land Acquisition @ 4444 S. Broadway. Total Cost - $148,366.58 (plus temporary financing - $2,000.34; plus idle funds - $2,033.08). Financing to be issued at this time - $152,400.00. (792343/435-313) ppp) Land Acquisition @ 42nd St North. Total Cost - $191,932.50 (plus idle fund interest - $2,767.50). Financing to be issued at this time - $194,700.00. (792350/435-320) qqq) (Fifth Partial) Estimate of Cost for Lawrence Dumont Stadium Repairs - $3,150,000; less financing previously issued - $1,525,000. Financing to be issued at this time - $1,625,000. (792051/358-234). rrr) (First Partial) Estimate of Cost for Jabara Airport Improvements - $450,000; less financing previously issued - $0.00. Financing to be issued at this time - $450,000. (792348/435-318) sss) (Third Partial) Estimate of Cost for Vest Pocket Park - $364,000; less financing previously issued - $304,900. Financing to be issued at this time - $59,100. (791848/435-213) ttt) (Fifth Partial) Estimate of Cost for East Bank Water Walk - $5,187,527; less financing previously issued - $4,862,527. Financing to be issued at this time - $324,800. (791467/435-175) uuu) (Fourth Partial) Estimate of Cost for Wayfinding Signage - $263,000; less financing previously issued - $138,000. Financing to be issued at this time - $125,000. (791749/435-203) vvv) (Third Partial) Estimate of Cost for Farm and Art - $282,000; less financing previously issued - $207,000. Financing to be issued at this time - $75,000. (792315/435-277) www) (Second Partial) Estimate of Cost for Art Museum - $1,200,000; less financing previously issued - $800,000. Financing to be issued at this time - $400,000. (792329/435-300) xxx) (Second Partial) Estimate of Cost for Performance Contracting - $1,300,000; less financing previously issued - $575,000. Financing to be issued at this time - $725,000. (792338/435-308) Motion -- carried Knight moved that the Statements of Cost be received and filed. Motion carried 7 to 0. SANITARY SEWER PETITION FOR SANITARY SEWER TO SERVE PART OF BONE’S SOUTH SENECA GARDENS ADDITION – EAST OF SENECA, SOUTH OF 55TH STREET SOUTH. (District IV) Agenda Report No. 01-1223. The Petition has been signed by one owner, representing 100% of the improvement district. The project will extend sanitary sewer service within a retail/office area on the east side of Seneca, south of 55th Street South. The Petition totals $8,000. The funding source is special assessments. State Statutes provide that a Petition is valid if signed by a majority of resident property owners or the majority of the property in the improvement district. Motion -- carried Knight moved that the Petition be approved and the Resolution be adopted. Motion carried 7 to 0. RESOLUTION NO. 01-447 Resolution of findings of advisability and Resolution authorizing construction of Lateral 476, Southwest Interceptor Sewer, (east of Seneca, south of 55th Street South) 468-83331, in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. SANITARY SEWER PETITION FOR SANITARY SEWER TO SERVE PART OF VILM GARDENS SECOND ADDITION – WEST OF SENECA, SOUTH OF MACARTHUR. (District IV) Agenda Report No. 01-1224. The Petition has been signed by one owner, representing 100% of the improvement district. The project will extend sanitary sewer service to a new residential duplex at the intersection of Vilm and Elizabeth. The Petition totals $8,000. The funding source is special assessments. State Statutes provide that a Petition is valid if signed by a majority of resident property owners or the majority of the property in the improvement district. Motion -- carried Knight moved that the Petition be approved and the Resolution be adopted. Motion carried 7 to 0. RESOLUTION NO. 01-448 Resolution of findings of advisability and Resolution authorizing construction of Lateral 57, Main 3, Southwest Interceptor Sewer (west of Seneca, south of MacArthur) 468-83344, in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. STREET CLOSURES CONSIDERATION OF STREET CLOSURES/USES. Agenda Report No. 01-1271. In accordance with the Special Events Procedure, event sponsors are to notify adjacent property owners and coordinate arrangements with Staff, subject to final approval by the City Council. The following street closure requests have been submitted: 1. Midtown Madness 5K Run/Walk Saturday, November 10, 2001; 8:30 a.m. to 11:30 a.m. • Santa Fe from Murdock to 13th Street • St. Francis from 10th to 13th • 10th Street from Topeka to Santa Fe • Topeka from 10th to 11th 2. USD259 Veterans Day Celebration Friday, November 9, 2001; 9:00 a.m. to 11:30 a.m. • Century II Drive from Main Street to Douglas Inasmuch as possible, event sponsors are responsible for all costs associated with special events. Motion -- Knight moved that the street closure requests be approved subject to: (1) Event sponsors notifying every property and/or business adjoining any portion of the closed street; (2) Coordination of event arrangements with City Staff; (3) Hiring off-duty public safety officers as required by the Police Department; (4) Obtaining barricades to close the streets in accordance with requirements of Police, Fire and Public Works Department; (5) Submitting a Certificate of Insurance evidencing general liability insurance which covers the event and its related activities, including the naming of the City as an additional insured with respect to the event’s use of the closed City streets. Motion carried -- carried 7 to 0. K-96 LAKE GRANT K-96 LAKE GRANT. (District I) Agenda Report No. 01-1225. On March 27, 2001, the City Council approved two applications for grant funding to construct improvements at property owned by the City (known as “K-96 Lake”); located near K-96 and I-135 in northeast Wichita. One application requested $40,000 to construct ADA accessible fishing lakes, the other $40,000 to develop fishing access trails, construct retaining walls and rampways, and install landscaping at the site. On August 22, 2001, the City was notified of an award in the amount of $40,000 from the Kansas Department of Wildlife and Parks (KDWP) to develop ADA accessible trails with landscaping through the Community Lake Assistance grant program. The Kansas Department of Wildlife and Parks (KDWP) is providing a total of $40,000 in matching funds to make improvements at K-96 Lake in a concentrated effort to enhance urban fishing opportunities. To construct ADA accessible trails and landscaping, the City must provide a match of $25,000 in materials and/or services. Matching funds ($25,000) will be provided by in-kind services and budgeted plant materials monies. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. HARDSHIP LIEN RELEASE OF HARDSHIP DEFERRAL LIEN. Agenda Report No. 01-1226. During the past year, the property owner of 440 South Kessler, applied for Special Assessment Hardship Deferral to defer payments of special assessment on paving project No. 472-82635. The property owner signed a Lien Agreement with the City of Wichita that was filed with Sedgwick County Register of Deeds. The guidelines established for the Hardship Deferral Program state that if the property owner no longer meets the income guidelines the assessment will be paid or put back on the tax roll. This property owner does not meet the income qualifications for the 2001 tax year. Therefore, the assessment will be added to the tax rolls for a period of 15 years, beginning 2001. There is no cost to the City of Wichita. Motion -- Knight moved that the Release of Hardship Deferral Lien Agreement be approved and the necessary -- carried signatures be authorized. Motion carried 7 to 0. SPECIALS AGREEMENT TO RESPREAD ASSESSMENTS: PREMIER ADDITION – NORTH OF KELLOGG, WEST OF GREENWICH ROAD. (District II) Agenda Report No. 01-1227. The developer, Premier Holdings, L.L.C., has submitted an Agreement to respread special assessments within Premier Addition. The land was originally included in an improvement district for a sanitary sewer improvement. The purpose of the Agreement is to respread special assessments to more fairly distribute the cost of the improvement. There is no cost to the City. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. KDOT KDOT – HARRY, FROM OLIVER TO WOODLAWN. (District III) Agenda Report No. 01-1228. The 2001 Arterials Capital Improvement Program includes funds for reconstructing and widening Harry from Oliver to Woodlawn to provide a five-lane roadway (MS-200010). The Kansas Department of Transportation (KDOT) has agreed to participate in the project funding. The City will take bids for the project. A City/State Agreement has been prepared. Provide a continuous two-way center left turn lane to increase through traffic carrying capacity and provide a separate lane for safer left turn movements. The estimated project cost is $3,270,000 of which $2,200,000 paid by Federal Funds and $1,070,000 paid by the City. KDOT will pay 80 percent of the cost of construction and construction engineering. The funding source for the City share is General Obligation Bonds. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. KDOT KDOT – CENTRAL BRIDGE AT TARA. (District II) Agenda Report No. No. 01-1229. The 2001 Bridges Capital Improvement Program includes funds to replace the Central Bridge at Tara (B-241003). The Kansas Department of Transportation (KDOT) has agreed to participate in the project funding. The City will take bids for the project. A City/State Agreement has been prepared. The existing bridge has a reduced sufficiency rating that indicates major repairs or replacement will be required within the next ten years. The estimated project cost is $620,000 of which $450,000 paid by Federal Funds and $170,000 paid by the City. KDOT will pay 80 percent of the cost of construction and construction engineering. The funding source for the City share is General Obligation Bonds. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. RENOVATION FAIRMONT COMMUNITY CENTER RENOVATION. (District I) Agenda Report No. 01-1230. The Fairmount Community Center, located at 1647 North Yale is in need of renovations to make it a useable facility for community activities. The proposed renovation project will provide for ADA restrooms, kitchenette, new water and sewer lines, new hot water tank, new heating and cooling equipment, new interior lighting, replacement of floor tile, window glass replacement, and new roof. The City solicited Request for Proposals (RFP) from general contractors and architects to engage in both design and construction (design/build) of the proposed renovations on September 17, 2001. Five firms responded as follows: Carrico Construction Co., Inc., Compton Construction Corp., Martin K. Eby Construction Co., Inc., Robl Commercial Construction, Inc., and Sutherland Builders, Inc. The Staff Screening and Selection Committee selected Sutherland Builders, Inc. based on its design and work history with the City on other projects. The Project total is $100,000 and will be funded from the Enhanced Building Maintenance Fund (OCA #792310, Project #435272). Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. REMINGTON PLACE SUPPLEMENTAL AGREEMENT – CONSTRUCTION ENGINEERING AND STAKING – REMINGTON PLACE ADDITION – EAST OF WEBB, SOUTH OF 21ST. (District II) Agenda Report No. 01-1231. The City Council approved the project on April 24, 2001. On October 23, 2001, the City approved an Agreement with Professional Engineering Consultants, P.A. (PEC) to design the improvements. The Design Agreement with PEC requires PEC to provide construction engineering services if requested by the City. The proposed Supplemental Agreement between the City and PEC provides for construction engineering and staking for the improvements in Remington Place Addition. Due to the current workload created by previous projects, City crews are not available to perform the construction engineering for this project. Payment will be on a lump sum basis of $33,700 and will be paid by General Obligation Bonds. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. DESIGN SERVICES AGREEMENT FOR DESIGN SERVICES FOR LEGACY SECOND ADDITION – WEST OF MERIDIAN AT 44TH STREET SOUTH. (District IV) Agenda Report No. 01-1232. The City Council approved the project on September 11, 2001. The proposed Agreement between the City and Savoy, Ruggles & Bohm, P.A. (SRB) provides for the design of bond financed improvements in Legacy 2nd Addition. Per Administrative Regulation 7a, staff recommends the selection of SRB because SRB provided the preliminary engineering services for the platting of the subdivision and can expedite plan preparation. Payment will be on a lump sum basis of $12,200, and will be paid by special assessments. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. HISTORIC SURVEYS HISTORIC SURVEYS – DELANO III AND MCADAMS RECONNAISSANCE SURVEYS. Agenda Report No. 01-1233. As a Certified Local Government (CLG), the City of Wichita is eligible to participate in the Historic Preservation Fund (HPF) Grant program administered by the Kansas State Historic Preservation Office to finance activities that will contribute to planning for the preservation of constructed environment and archaeological resources. The City’s Historic Preservation Office was awarded grants to complete the Delano III and the McAdams Reconnaissance Surveys. On May 22, 2001, the City Council authorized the MAPD to hire graduate students from the WSU Masters in Public History Program through an informal interview process. Three contracts are being submitted to complete the surveys. The recommended contracts are with: Angela Heger ($11,502) to conduct the field survey of the Delano III survey area; Barbara Hammond ($7,248) and Dru Saddler ($1,800) to complete the photographic documentation required for the two surveys. The City may cancel the contracts upon written notice to the consultant. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. HYATT ASSET MANAGEMENT AGREEMENT - HYATT. Agenda Report No. 01-1234. On September 25, 2001, the City Council approved a Purchase and Sale Agreement between the City and East Bank Hotel Associates, L.L.C. (“EBHA”) for the purchase of EBHA’s leasehold interest in the Hyatt Regency Wichita Hotel. With the purchase of said leasehold interest, the City becomes the sole owner of the Hyatt Regency Wichita and as such will assume responsibility for oversight over various operational and financial areas with respect to management of the Hyatt. Day-to-day management of the hotel will be contracted to an independent third-party hotel management company. However, the City wishes to engage the services of a reputable national firm of hotel consultants to serve as the City’s Hotel Asset Manager. PKF Consulting of Houston, Texas has served as the City’s principal advisor on its dealings respecting the Hyatt Regency Hotel, going back to the original market feasibility study and selection of the hotel developer. PKF Consulting is a national leader in the field of hospitality consulting services, with offices in most major cities in the U.S. and overseas. John Keeling is a senior vice president in charge of the Houston Office of PKF Consulting and has been involved in the Hyatt Regency Wichita project since its inception. Mr. Keeling and his firm are eminently qualified to serve as the City’s Hotel Asset Manager. Asset management is defined as the oversight of the long term value of the hotel as a real estate entity, while maintaining the business value and profitability of the operations of the hotel. The asset manager is an agent of the hotel owner and provides a knowledgeable and experienced interface between the owner and the management company. The asset manager makes recommendations to the hotel owner concerning performance and improvements relative to the management of the hotel, capital budgets, the condition of the physical plant, financial reporting, monitoring of contract compliance, and so on. It is proposed that the Hotel Asset Manager will (initially) assist the City in completing the transfer of ownership from EBHA and any transition in the management of the hotel that may occur. In addition, the Hotel Asset Manager will visit the property on a quarterly basis and meet with hotel management personnel (and the City) to evaluate operations and progress with any changes, capital improvement projects, etc. and to review in detail the financial performance of the hotel. The proposed term of the initial engagement of PKF Consulting as the Hotel Asset Manager is for a term ending December 31, 2003. The proposed compensation for on-going hotel asset management services from PKF Consulting are based on hourly rates which are estimated to result in annual charges of approximately $30,000. The source of funding of the City’s hotel asset management costs will be from hotel operating cash flow. The additional cost of assisting the City with ownership and management transition matters will be billed on an hourly basis with a not-to-exceed limit of $20,000. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. REGENT RESTRUCTURING OF REGENT WICHITA HOLDINGS, INC. Agenda Report No. 01-1235. In 1996, the City entered into a series of agreements with the East Bank Hotel Associates, L.L.C. (“EBHA”) concerning the development, lease and operations of the Hyatt Regency Wichita Hotel. Regent Partners, Inc., through its subsidiary Regent Wichita Holdings, Inc., is a member of EBHA. Regent Partners, Inc. is a member of a family of related companies whose parent company is J.A. Jones, Inc. The entire Regent family of companies desires to changes its corporate structure from corporations to limited liability companies. Because of the contractual relationship between EBHA and the City of Wichita with respect to the Hyatt Regency Wichita, Regent Partners, Inc. is asking the City to consent to this restructuring. The proposed restructuring does not materially affect the contractual relationship between the City and EBHA or Regent Partners, Inc. EBHA will no longer own a leasehold interest in the Hyatt Regency Wichita once the City has closed on its purchase of said leasehold interest. Regent Partners still wishes for Regent Wichita Holdings, Inc. to be included in the restructuring for reasons relating to federal taxation. There is no financial effect on the City caused by the proposed restructuring. Motion -- Knight moved that the Agreement/Contract be approved and the necessary signatures be authorized. -- carried Motion carried 7 to 0. HISTORIC PRES. HISTORIC PRESERVATION FUND GRANT PROPOSAL. Agenda Report No. 01-1236. Staff Recommendation: Authorize submission of grant proposal. As a Certified Local Government (CLG), the City of Wichita is eligible to participate in the Historic Preservation Fund (HPF) Grant program administered by the Kansas State Historic Preservation Office to finance activities that will contribute to planning for the preservation of constructed environment and archaeological resources. The proposals were presented to the Development Coordinating Committee on October 25, 2001, and were approved unanimously. The proposals are: Design Review Staff – MAPD, Historic Preservation Office is requesting funds from the Historic Preservation Fund grant program to assist in paying the salary of the design review assistant to be staffed at 30 hours per week for 52 weeks. The Historic Preservation Office budget has funds available to hire an intern. This money is used as match to increase the salary amount thereby increasing the number of hours of intern staff time. City Match $ 10,374 Federal Match $ 15,520 Total $ 25,894 Park System Survey – The grant will be used to pay for a consultant to conduct a survey of 31 parks in the city limits that are a minimum of 50 years old. This list is derived from the Parks Department, Locations and Facilities. This proposal is a unanimous request of the Historic Preservation Board to identify historic context of the parks and buildings – some WPA – located in the parks listed in the proposal. City Match $ 7,155 Federal Match $ 10,000 Total $ 17,155 National Register Designation of local listed historic districts – This grant would provide the funding to hire a consultant to write the national register nominations for the Bitting Historic District, Park Place/Fairview Historic District, Topeka/Emporia Historic District, the East Douglas Historic District, and the Old Town Overlay District. Following passage of the 25 percent State Historic Income Tax Credit, the Historic Preservation Office mailed letters and has received numerous calls relating to state/national register designation. The State Tax Credit is user-friendly in that both residential and commercial properties are eligible to participate and only a minimum of $5,000 is required to be invested in the property. The program follows the Federal Historic Income Tax credit requirements. The property must be listed in the state or national registers, and the rehabilitation must be certified. There has also been interest expressed by commercial property owners. The state or national register listing of the local historic districts does not create any additional review requirements than existing requirements for the properties within the districts. The one difference will be the state environs review law will come into effect for all properties within 500 feet of the districts. Presently, there are environs reviews occurring in some of these districts because there are individually listed properties within their boundaries. The Old Town District, which is not a historic district, will be a totally new designation, however, properties within that district undergo the same type of design review, just by a different board. City Match $ 18,000 Federal Match $ 27,000 Total $ 45,000 HPF grants require a 40 percent match of the total project cost. The total project cost for the Design Review Assistant is $25,894 with federal match of $15,520 and City match of $10,374. The total project cost for the National Register Designation of Local Listed Historic Districts is $45,000 with federal match of $27,000 and City match of $18,000. These two proposals require City Council authorization for submission because the City match exceeds $10,000. Deadline for submission of proposals is November 16, 2001. The 40% match required for the grant is wages and benefits of Planning Department staff involved in the project. The proposals can be withdrawn from consideration at anytime. Motion -- Knight moved that submission of the Grant applications and receipt of funds be approved; and the -- carried necessary signatures be authorized. Motion carried 7 to 0. SECTION 8 SECTION 8 VOUCHER PAYMENT STANDARDS. Agenda Report No. 01-1237. The Department of Housing and Urban Development published a notice of Fair Market Rents (FMRs) to be effective October 1, 2001. The FMRs are calculated to be at the 50th percentile of rents in the Wichita area, and include an allowance for utilities. The Quality Housing and Work Responsibility Act (QHWRA) of 1998 requires that Housing Authorities operating Section 8 Voucher Programs establish Section 8 Voucher Payment Standards between 90 and 110 percent of the Published Fair Market Rent for each bedroom size. The payment standards are used to calculate the amount of the monthly subsidy. The QHWRA also includes a provision that a family which initially receives Section 8 tenant-base assistance may not be required to pay more than 40 percent of their adjusted monthly income for rent and utilities. Because of the favorable economy in Wichita (as with many other parts of the country) rents have risen faster than inflation, making many rental units unavailable to new Section 8 tenants if voucher amounts are calculated at 100 percent of the FMR. In addition, the lower payment standard has the effect of restricting geographically to lower income areas. The Housing Advisory Board reviewed the proposed payment standards on October 23, 2001, and recommended setting the payment standard for 0, 1, and 2 bedroom units at 110 percent of the FMR and setting 3- and 4-bedroom units at 105 percent, and 5-and 6-bedrooms at 100 percent. Establishment of percentages is based on previous standard percentages and rent levels determined by market conditions. Below is a table of the FMRs effective October 1, the current payment standards and the recommended increased payment standards. BEDROOM SIZE 0 1 2 3 4 5 6 FMR (10/1/2001) 362 435 582 781 851 978 1106 Current Pmt. Standard 365 438 587 758 819 897 1014 Recommended PS 398 478 640 820 893 978 1106 Upon adoption by the City Council the revised payment standards will be put into effect retroactive to October 23, 2001, and will apply to new tenants as well as to each current tenant as annual recertifications are completed. Payment standards include the rent to owners plus tenant paid utilities. The impact of increasing the payment standards is to increase the maximum eligible amount of assistance per tenant, which results in fewer households served. The Housing Authority must operate within the budget set by HUD. Adoption of payment standards that are lower than market conditions reduces likelihood that voucher holders can identify units to lease. Motion -- carried Knight moved that the revised payment standards be approved. Motion carried 7 to 0. VENDOR ASBESTOS/LEAD SURVEY - SELECTION OF VENDOR. Agenda Report No. 01-1238. Various City departments require asbestos and lead paint survey services for demolition and remodeling projects as required by the Environmental Protection Agency (EPA) and the Kansas Department of Health and Environment (KDHE). Requests for Proposals (RFP) were mailed to companies performing these services on September 7, 2001. Seven (7) firms responded to the proposal as follows: Allied Environmental Consultants, Inc., Environmental Management, Inc., Integrated Solutions, Minority Contractors & Consultants, Inc. (MCCI), Precision Environmental Services, Professional Service Industries, Inc., and Workplace Injury Prevention & Evaluation, Inc. (WIPE). Allied Environmental Consultants, Inc., Integrated Solutions, and Precision Environmental Services were the only firms meeting the requirements of the RFP. Precision Environmental Services was selected because they had the lowest solicitation total. The Contract will not obligate the City to any specific purchases or volume of purchases on asbestos / lead surveys. It only provides the departments the ability to obtain asbestos /lead surveys from the most qualified, cost-effective vendor. The Law Department will review and approve the Contract as to form. The Contract will be for one (1) year with annual renewal options for an additional two (2) years. Motion -- Knight moved that the selection of Precision Environmental Services be approved and the necessary -- carried signatures be authorized. Motion carried 7 to 0. VENDOR SERVICE CAREER AWARDS. Agenda Report No. 01-1239. The City of Wichita formally recognizes employees who have completed ten (10) and twenty-five (25) years of service. The Personnel Division oversees the program and notifies all employees reaching their tenure to select an award choice. Since 1994, O. C. Tanner has been the sole vendor in providing these awards. This year Requests for Proposals were solicited to local vendors. Proposals were opened on August 27, 2001. Three responses were received; CA Short; O C. Tanner and J. H. Recognition Company. Of the three vendors, it was unanimously decided - based on selection, delivery, references, presentation and price - that CA Short would best fulfill the requirements for the City of Wichita. Over the past 60 years, CA Short has developed into a premier provider for Safety and Personal Recognition Service Award programs that feature awards targeted for employees. CA Short Company fully warrants all products from manufacturers’ defects for one full year from the date of purchase, including a 30-Day “No-Question-Asked Exchanged Warranty.” Pricing is fixed from one year, regardless of the number of recipients. The Career Award Program is budgeted for an estimated expenditure of $17,000 - $20,000. This amount varies each year depending of the number of employees that reach 10 or 25-years. The Law Department will approve the contract as to form. Motion -- Knight moved that the selections of vendors and the Contracts be approved; and the necessary -- carried signatures be authorized. Motion carried 7 to 0. WATER BILLS UPGRADE FOR REMITTANCE PROCESSOR. Agenda Report No. 01-1240. City Hall Express operates a remittance processing facility that electronically posts in excess of 1.2 million water bills annually. The remittance processing equipment utilized by this office has the ability to scan water bills creating electronic payment entries while at the same time imaging the correspondence for future record retention and research. The software operating the remittance processor has been utilized since 1997 and runs in an obsolete operating system environment. The vendor of this equipment will no longer support the software beyond December 31, 2001 A Request for Proposal was issued in July 2001 seeking new replacement software. Seven proposals were received. A review committee evaluated the proposals and extended invitations for on-sight demonstrations to three vendors: Inforscore, Netvantage and Fairfax Imaging. Fairfax Imaging was chosen because of its proven experience, cutting-edge software technology with modules that will allow for the expansion of the remittance processing functions, strong financial stability, agreement to ship in a spare transport insuring no down time, and very competitive pricing. Some hardware additions will also be required to operate the enhanced software. The Water & Sewer Department will pay the initial cost of $134,000. However, other departments will be able to use this software package as well. Funding for this unforeseen expense will be from Account W-384 to W-901 (Remittance Processor) in the budget and the total CIP budget will remain unchanged. The approval of the City Council is required to sign contracts in excess of $10,000 and to modify the CIP. Motion -- Knight moved that the expenditure, CIP modification, and Contract be approved; the Resolution be -- carried adopted; and the necessary signatures be authorized. Motion carried 7 to 0. RESOLUTION NO. 01-450 A Resolution of the City of Wichita, Kansas, declaring it necessary to construct, reconstruct, alter, repair, improve, extend and enlarge the Water and Sewer Utility owned and operated by the City, and to issue Revenue Bonds in a total principal amount which shall not exceed $134,000, exclusive of the cost of interest on borrowed money, for the purpose of paying certain costs thereof, and providing for the giving of notice of such intention in the manner required by law, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. WATER MAINS WATER DISTRIBUTION MAIN REPLACEMENT PROGRAM. Agenda Report No. 01-1241. A water distribution mains replacement program is included in the ten-year Capital Improvement Program to provide annual funding for the replacement of the older mains in the system. Many water mains have been used beyond their design life and are leak-prone. The majority of the water system leaks occur in galvanized mains and the water main replacement program is targeted to replace them. The mains to be replaced exceed satisfactory leak levels. By replacing the older 2” mains with 8” and 6” mains, improved water and fire service will be available to citizens and an estimated savings of $7,164 per mile in maintenance costs will be realized. In order to continue the replacement without interruption, contracts for the initial work (to be done in 2002) need to be signed in 2001. Staff is requesting that 2002 funds be allocated now so that the contracts can be bid and signed, though the funds will not be spent until 2002. Distribution Main Replacement (CIP W-67) is budgeted for $4,000,000 in 2002 and will be funded from future revenue bonds and/or Water Utility cash reserves. The annual cost for maintaining water mains will be reduced $73,000 for each year of the project. Motion -- Knight moved that the project expenditures be approved and the Resolution be adopted. Motion carried -- carried 7 to 0. RESOLUTION NO. 01-449 A Resolution of the City of Wichita, Kansas, declaring it necessary to construct, reconstruct, alter, improve, extend and enlarge the water and sewer utility owned and operated by the City, and to issue Revenue Bonds in a total principal amount which not exceed $4, Million, exclusive of financing costs, for the purpose of paying certain costs thereof, and providing for the giving of notice of such intention in the manner required by law, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Brewer, Fearey, Gale, Lambke, Martz, Pisciotte, Knight. WATER UTILITY WATER UTILITY – COLLECTION AGENCY SELECTION. Agenda Report No. 01-1242. The City’s bad debt collections have been performed by Omni Credit Services for the last three years. The contract with Omni has expired and a Request for Proposal (RFP) was issued to vendors who have the capability of providing these services. Seven firms responded to the RFP. Criteria for selection was focused on projected recovery rates and percentages of commission paid on collections. KCI (the recommended vendor) bid a projected recovery rate of 28% and a commission rate of 20.5%. There were three firms that indicated a projected recovery rate of 30% or above. One firm bid a lower commission (19%) but a recovery rate of 18-22%. From the standpoint of net recovery, KCI is quite competitive. In addition, KCI is a local firm with contracts with other major local utility providers. This will allow KCI to achieve economies of scale by jointly pursuing debts owed by the same consumer. Projected average annual write-offs are $350,000. The net recovery level would be $77,910 at a recovery rate of 28% and payment of a 20.5% commission under the terms of the KCI proposal. The contract will be for a one-year period with an optional one-year renewal with the possibility of an additional two years under the same terms and conditions by mutual consent. The Purchasing Manager will negotiate the contract with review and approval of the Law Department. Motion -- Knight moved that the vendor selection be approved; and negotiation of Contract and necessary -- carried signatures be authorized. Motion carried 7 to 0. BUDGET BUDGET ADJUSTMENT – CONTRACTED LABORATORY TECHNICIAN HELP. Agenda Report No. 01-1243. The Laboratory is in need of temporary lab technician support. The lab co