Wichita, Kansas December 6, 2004 10:00 a.m., Monday Board Room - City Hall MINUTES - BOARD OF BIDS AND CONTRACTS* The Board of Bids and Contracts met with Rodney Ellenz, Controllers Office, representing the Director of Finance, in the Chair; Pam Plank, Administrative Aide III, representing the Director of Public Works; Kendall Niquette, Budget Analyst, representing the Budget Office; Kelli Glassman, Management Intern, representing the City Manager; and Patsy Ellis, Deputy City Clerk, Secretary; present. Tim Cain, Administrative Supervisor, representing the Director of Public Works, absent. Minutes of the regular meeting dated, November 22, 2004, were read and on motion approved. Bids were opened December 3, 2004, pursuant to advertisements published on: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications (Exhibit Attached). 2004 wheelchair ramp & sidewalk, Phase 3 (Arterial Sidewalk) - north of 47th Street South, east of Broadway. (472-83966/706879/204345) Traffic to be maintained during construction using flagpersons and barricades. (Districts I,II,III) Bryant & Bryant Construction - $43,300.00 (Engineer's estimate) 2004 sanitary sewer reconstruction Phase 7 - manholes in 29th Street North from St. Francis to Ohio. (468-83843/620408/664528) Traffic to be maintained during construction using flagpersons and barricades. (District VI) WB Carter Construction - $138,231.00 Lateral 33, Main 1 Westlink Interceptor Sewer to serve Evergreen Addition - north of Maple, east of Tyler. (468-83804/744061/480749) Traffic to be maintained during construction using flagpersons and barricades. (District V) Dondlinger & Sons - $66,561.00 2005 utility cut repair of streets, driveways and sidewalks - north of 71st Street South, east of 167th Street West. (472-84127/132035/620398/_/664518) Traffic to be maintained during construction using flagpersons and barricades. (Districts I,II,III,IV,V,VI) Cornejo & Sons Construction - $1,717,800.00 Northwind/Ridge Port Addition. (472-83773/765889) Bids rejected Enhanced maintenance asphalt mill & overlay - north of 31st Street South, east of Broadway. (472-84129/706648/405218) Traffic to be maintained during construction using flagpersons and barricades. (Districts I,III) Kansas Paving Company - $365,991.98 2004 contract maintenance preparatory curb & gutter repairs - north of 55th Street South, east of 135th Street West. (472-83928/132716/) Traffic to be maintained during construction using flagpersons and barricades. (Districts I,II,III,IV,V,VI) Bryant & Bryant Construction - $200,000.00 (Engineer's estimate) Enhanced maintenance area concrete repairs - north of 33rd Street South, east of Meridian. (472-84130/706648/405218) Traffic to be maintained during construction using flagpersons and barricades. (District IV) McFadden Construction - $61,856.80 (Engineer's estimate) 2004 contract maintenance asphalt crack and base repair - 21st Street North from Ridge Road to Maize Road. (472-84122/132716/) Traffic to be maintained during construction using flagpersons and barricades. (District V) APAC - Kansas Inc*. - $94,000.00 (Engineer's estimate) *Bid Redirected Sidewalk along the west side of Reserve A to serve Reed's Cove Addition & Reed's Cove 2nd Addition - south of 21st Street North, east of 127th Street East. (472-84110/765909/490022) Does not affect existing traffic. (District II)* Bids Rejected *Bid approved at 11-22-04 Board of Bids was withdrawn. The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. TRANSIT DEPARTMENT: Snow guards. Defer one week. HOUSING SERVICES DEPARTMENT/PUBLIC HOUSING DIVISION: Replace fence/install concrete mow strip. Caro Construction Co., Inc. - $57,768.00 (Group 1 total net bid) $35,806.00 (Group 2 total net bid) WATER & SEWER DEPARTMENT/SYSTEM PLANNING DIVISION: Replace 89 consumer lines in Planeview. Wilks, Inc. dba Wilks Underground - $71,200.00 (Group 1 total net bid) PUBLIC WORKS DEPARTMENT/STORM WATER MANAGEMENT DIVISION: Drainage Improvements -9401 Sterling. W B Carter Construction Co. - $11,231.00 (Group 1 total net bid) PARK DEPARTMENT/RECREATION DIVISION: Game tables. Sunflower Pool & Patio - $3,179.00 (Group 1 total net bid) $7,000.00 (Group 2 total net bid) BSN Sports - $673.74 (Group 3 total net bid) (Group 4 - Bids rejected) S&S Worldwide - $1,255.00 (Group 5 total net bid) BSN Sports - $1,705.48 (Group 6 total net bid) Bill Fritz Sports Corp - $1,347.00 (Group 7 total net bid) S&S Worldwide - $440.00 (Group 8 total net bid) WATER & SEWER DEPARTMENT/SEWAGE TREATMENT DIVISION: 60 ultraviolet lamp assembly, P/N 441144-028 @$216.00 each; and 18 ballasts, P/N 903374 @$785.00 each. Ray Lindsey Company* - $27,090.00 *Purchase utilizing Sole Source of Supply Ordinance No. 35-856, Section 2.(b) POLICE DEPARTMENT/FIELD SERVICES DIVISION: Standard security system for all City buildings. Sandifer Engineering & Controls, Inc.* - $27,040.34 *Purchase utilizing Sole Source of Supply - Ordinance No. 35-856 Section 2.64.020 (b) The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid. ANNUAL BID BONDS: Rodney Ellenz, Controllers Office, representing the Director of Finance, submitted two Annual Bid Bonds: 1. Written by Wilks, Inc., in the amount of $7,500, and dated December 1, 2004, as bid security for items bid on by the Principal. In the event the total of such bid or bids exceeds the maximum amount which the bond will cover in accordance with the specifications at any one time, then sufficient bid security will be required. The bond was approved as to form by the Legal Department. 2. Written by Cutler Repaving, Inc., in the amount of $500,000, and dated November 16, 2004, as bid security for items bid on by the Principal. In the event the total of such bid or bids exceeds the maximum amount which the bond will cover in accordance with the specifications at any one time, then sufficient bid security will be required. The bond was approved as to form by the Legal Department. On motion the Board recommended that the annual bid bonds be approved. On motion the Board of Bids adjourned. __________________________________ Rodney Ellenz, Controllers Office, representing the Director of Finance _______________________________ Patsy Ellis, Secretary Deputy City Clerk * www.wichita.gov - For detail bid tabulation information regarding this document: Under Top-E Services: Click "Electronic Procurement" Under Site Menu: Click "Bid Results" Click "Bid Tabulation"