Wichita, Kansas December 11, 2006 10:00 a.m., Monday Board Room - City Hall MINUTES - BOARD OF BIDS AND CONTRACTS* The Board of Bids and Contracts met with Shirley Rogers, Administrative Supervisor, Department of Public Works in the Chair; Trinh Bui, Senior Budget Analyst, Finance/Budget, representing the Budget Officer; Cheryl Busada, Controllers Office, representing the Director of Finance; Courtney Fleetwood, Management Intern, representing the City Manager; and Janis Edwards, Deputy City Clerk, present. Minutes of the regular meeting dated, December 4, 2006, were read and on motion approved. Bids were opened December 8, 2006, pursuant to advertisements published on: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications (Exhibit Attached). Water Distribution System to serve Clear Creek Addition south of Kellogg, west of 143rd Street East (448-90232/735336/470009) Does not affect existing traffic. (District II) McCullough Excavation - $41,350.00 Lateral 400 Four Mile Creek Sewer to serve Clear Creek Addition south of Kellogg, west of 143rd Street East (468-84231/744199/480887) Does not affect existing traffic. (District II) McCullough Excavation - $80,900.00 Water Main Replacement in North Oaklawn Area north of 47th Street South, west of K-15) (448-89814/636176/776569 Traffic to be maintained during construction using flagpersons and barricades. (District III) Nowak Construction - $870,658.54 Storm Water Drain #294 to serve Crestlakes Addition north of Central, west of 127th Street East (468-84183/751423/485314) Does not affect existing traffic. (District II) Mies Construction - $445,374.00 2007 Utility Cut Repair of Streets, Driveways and Sidewalks north of 71st Street South, east of 167th Street West (472-84480/132035/620447/665567) Traffic to be maintained during construction using flagpersons and barricades. (District I,II,III,IV,V,VI) Cornejo & Sons Construction - $1,717,800.00 (Engineers Estimate) Sunview from Lulu, east to Ellis; Ellis from the south line of Lot 30, Block B, north to 44th Street South; Marie from Ellis east to the east line of Lot 3, Block B; 44th Street South from the east line of Lot 3, Block E, east to the west line of Lot 1, Block D to serve Hidden Glen Addition north of 47th Street South, west of Hydraulic (472-83626/766118/490136) Does not affect existing traffic. (District III) Cornejo & Sons Construction - $104,829.15 Special Waste Transportation and Disposal (Wichita & Waterman Street Area) north of Lewis Street, east of Wichita Street (472-84478/751422/633773/485313/755194) Does not affect existing traffic. (District I) Waste Management of Wichita - $105,204.00 The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Construct One Public Restroom Facility. Compton Construction - $270,700.00 (Base Bid) 150.00 (Group 1 Option 1/per cubic yard) $270,850.00 (Total Bid) WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: Hess Pump Station Electric Power Evaluation. Electricial Reliability Services Inc - $30,172.00 VARIOUS DEPARTMENTS/VARIOUS DIVISIONS: 2007 Automobiles, Cargo Vans & Pickup Tr. Don Hattan Chevrolet Inc. - Groups 1,6,7,8,9,10,11,17,18 and all options for various departments Rusty Eck Ford Inc. - Groups 2,3,4,12,13,14,15,16 and all options for various departments *Estimate - Contract approved on unit cost basis; refer to attachments. WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: Liquid Phosphate. Sweetwater Technologies - $18,425.00* (Total Bid) *Estimate - Contract approved on unit cost basis; refer to attachments. PARK & RECREACTION DEPARTMENT/RECREATION DIVISION: Watson Park Entrance. Cornejo & Sons Inc. - $323,655.00 (Group l Base Bid) $4,950.00 (Group 2 Alternate 1) $13,770.00 (Group 3 Alternate 2) $342,375.00 (Bid Total) PARKS & RECREATION DEPARTMENT/GOLF DIVISION: Large Area Rotary Rough Mower. Conrady Western Inc - $154,181.96 (Group 1 Base Bid) ($13,000.00) (Group 1 Option 1 Deduct) $141,181.96 (Bid Total) VARIOUS DEPARTMENTS/VARIOUS DIVISIONS: Dump Trucks, Step Van, Aerial Trucks. Roberts Truck Center - $66,025.00 (Group 1) $250.00 (Group 1 Option 2) $574.00 (Group 1 Option 3) $150.00 (Group 1 Option 4) $603.00 (Group 1 Option 5) $26,005.00 (Group 1 Option 6) ($3,500.00) (Group 1 Option 7 Deduct) $88,170.00 (Group 2) Included (Group 2 Option 1) $574.00 (Group 2 Option 2) $65,056.00 (Group 3) $550.00 (Group 3 Option 1) $250.00 (Group 3 Option 2) $150.00 (Group 3 Option 4) $509.00 (Group 3 Option 5) $17,771.00 (Group 3 Option 6) Kansas Truck Center - $72,267.00 (Group 4) $1,075.00 (Group 4 Option 1) $1,819.00 (Group 4 Option 2) Altec Industries Inc. - $156,874.00 (Group 5) PUBLIC WORKS DEPARTMENT/FLEET MAINTENANCE DIVISION: Self-Propelled Six Wheel Street Sweeper. Key equipment & Supply Co. - $192,300.00 (Group 1) ($12,500.00) (Group 1 Option 1 Deduct) $3,705.00) (Group 1 Option 2) $3,620.00 (Group 1 Option 3) $40,000.00 (Group 1 Option 4) WATER & SEWER DEPARTMENT/SEWER MAINTENANCE DIVISION: Install New Continuous Rod Sewer Rodder. Defer one week WATER & SEWER DEPARTMENT/SEWER MAINTENANCE DIVISION: Backflow Prevention Device Installation. Defer one week PUBLIC WORKS DEPARTMENT/FLEET MAINTENANCE DIVISION: Crawler Dozer. Wichita Tractor - $116,361.00 (Group 1) $2,227.00 (Group 1 Option 1) ($25,000.00) (Group 1 Option 2 Deduct) no charge (Group 1 Option 3 included) $550.00 (Group 1 Option 5) WATER & SEWER DEPARTMENT/SEWER MAINTENANCE DIVISION: Velocity Flow Meters. Haynes Equipment Co Inc. - $24,786.00 (Group 1) (1,600.00) (Group 1 Option 2 Deduct) no charge (Group 1 Option 3) $2,400.00 (Group 1 Option 4) $576.00 (Group 1 Option 6) $288.00 (Group 1 Option 7) $288.00 (Group 1 Option 8) $288.00 (Group 1 Option 9) $436.00 (Group 1 Option 10) PARK & RECREATION DEPARTMENT/RECREATION DIVISION: Piatt Park Memorial & Plaque Renovation. SI Memorials - $66,809.00 (Group 1 Base Bid) $16,394.00* (Group 1 Option 1) $3,250.00* (Group 1 Option 2) *subject to donated funds HOUSING & COMMUNITY SERVICES DEPARTMENT/PUBLIC HOUSING DIVISION: Replace Windows, Siding, Sidewalks. S & A Construction Inc. - $51,402.00 (Group 1) $22,740.00 (Group 2) WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: Four Wheel Drive Trncher/Backhoe Combo. Ditchwitch of Kansas - $33,500.00 PUBLIC WORKS DEPARTMENT/FLEET MAINTENANCE DIVISION: 56 hp rubber Tired Tractors. Defer one week PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Furnish & Construct Modular Office. Reject Bids IT/IS DEPARTMENT/OPERATIONS DIVISION: Upgrade the TSM/Storserver primary enterprise backup system. Dataedge Solutions Corp.* - $150,516.00 *Purchase utilizing Sole Source of Supply/Ordinance No. 35-856 Section 2.64.020 (b) The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board of Bids adjourned. __________________________________ Shirley Rogers, Administrative Supervisor, Department of Public Works _______________________________ Janis Edwards Deputy City Clerk * www.wichita.gov - For detail bid tabulation information regarding this document: Under Top-E Services: Click "Electronic Procurement" Under Site Menu: Click "Bid Results"